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Home My WebLink About1999-06-01; City Council; 15203; Transportation Partnership Program AgreementiB# 15@)3 JITG. 6lO1199 IEPT. ENG C;;v OF CARLSBAD - AGENDAiLL TITLE- -- APPROVING SUPPLEMENT NO. 030 TO STATE AND LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT SLTPP-5308 CITY MGR. 6 RECOMMENDED ACTION: Adopt Resolution No. 99 * 17 L approving Supplement No. 030 to the State and Local Transportation Partnership Program (SLTPP) Agreement No. SLTPP-5308 providing funding for various transportation projects and authorizing the Mayor to execute the documents. ITEM EXPLANATION: In 1991, the City entered into a SLTPP Master Agreement with the State, which permits the City to apply for funds for transportation projects. The State contribution rate is based on the prorata share of funds allocated by the State legislature relative to all projects being funded. Supplements are made to the Master Agreement to authorize the funding of individual projects. Supplement No. 030, which is attached as Exhibit 3, will provide funding for the construction of Reaches 1 C, 1 D, 1 E, 1 F and 2A of Cannon Road West from Armada Drive to El Camino Real. The contract for construction of Reach 2B of Cannon Road West from Faraday Ave to approximately Frost Avenue has not been awarded as yet. A separate supplement will apply to Reach 2B after it is awarded in approximately mid-June 1999. ENVIRONMENTAL REVIEW: The Planning Director has determined that the requested action is consistent with prior CEQA review. The project was also reviewed in the Kelly Ranch Environmental Impact report and the Mitigated Negative Declaration for Reach 2 of Cannon Road. Significant environmental impacts identified by those CEQA documents were determined to be mitigable to levels of less than significant. Permits from the resource agencies were received prior to construction. FISCAL IMPACT: This project is in Cycle 9 of the SLTPP. The reimbursement rate for Cycle 9 is 16.59 percent of eligible costs. Based on current cost estimates, this will amount to $2,197,900 of State funding for this project as shown in Exhibit 3. To date, the City has received over $5 million in State funds for all of the City projects with only minor administrative effort required. EXHIBITS: 1. Location Map 2. Resolution No. qq 0 r?L approving Supplement No. 030 to the SLTPP Agreement No. SLTPP-5308 providing funding for various transportation projects and authorizing the Mayor to execute the documents. 3. Program Supplement No. 030. PROJECT NAME EXHIBIT CANNON ROAD WEST REACHES I ~CO,T F”PM B RESOLUTION NO. 99-172 2 3 6 7 8 9 IO 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING SUPPLEMENT NO. 030 TO STATE AND LOCAL TRANSPORTATION PARTNERSHIP PROGRAM MASTER AGREEMENT NO. SLTPP-5308 AND AUTHORIZING THE MAYOR TO EXECUTE DOCUMENTS. WHEREAS, the City Council finds that the Mitigated Negative Declaration for Cannon Road which were prepared and published reflects the independent judgment of the City Council of the City of Carlsbad; and WHEREAS, the City and State have previously entered into State and Local Transportation Partnership Program Master Agreement No. SLTPP-5308; and WHEREAS, the City has applied for and been granted approval for the construction of Reaches 1 C, 1 D, 1 E, 1 F and 2A of Cannon Road West from Armada Drive to El Camino Real; and WHEREAS, the City Council finds that receipt of this supplemental funding is beneficial to II the transportation system for both the City and the State. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council hereby approves Program Supplement No. 030 to the State and Local Transportation Partnership Agreement SLTPP-5308 and the Mayor is hereby authorized Ill Ill Ill Ill /I/ III /iI /Ii III Ill and directed to execute said agreement. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. Following the Mayor’s signature of the agreement, the City Clerk is further authorized and directed to forward the two originals to the Office of Local Programs - MSI, California Department of Transportation, with a copy of said agreement to the Assistant City ~ Engineer for the departmental files. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 1s th day of May , 1999 by the following vote, to wit: AYES: Council Members Lewis, Nygaard, Finnila, Hall I CLAUDE A. LEmy!67 7 Dt’ - - ATTEST: / &?HA L.(13A&@NKF$@Z, City Clerk KAREN R. KUNDTZ, As&i.e!tant City Clerk (SEAL) 4 A . ’ STATE OF CALIFORNIA -- BUSINE TRANSPORTATION AND HOUSING AGENC GRAY DAVIS, Governor DEPARTMENT 0~ TRANSPORTATION _.-_. y I,-” -‘y .- /:“i 7 ; &,ta:, :;j..,,. ,*; il. b’ d J-3 DESIGN AND LOCAL PROGRAMS P.O. BOX 942874, MS #l SACRAMENTO, CA 94274-0001 TDD (916) 654-4014 I; r>:.(t 1 ? 1ggg (916) 654-3151 Fax: (916) 654-2409 April 9,1999 f=~JGIHEERING ~?$AWVIENT Fib 1 ~-SD -o-CBD SB99-5308(006) IN THE CITY OF CARLSBAD ON CANNON RD: ARMADA DR TO EL CAMINOREAL Mr. Lloyd Hubbs City Engineer City of Carlsbad 2075 Las Palmas Drive Carlsbad, CA 92009 Atm: Mr. David Hauser Dear Mr. Hubbs: Enclosed are two originals of Program Supplement No. 030 to State-Local Transportation Partnership Program Agreement No. SLTPP-5308 covering: Construction for the above-referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs - MSl. Alterations should not be made to the agreement language or funding. Attach your local agency’s certified authorizing resolution that clearly identifies the project and the official author&d to execute the agreement. A fully executed copy of the agreement will be returned to you upon ratfication by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Enclosure cc: OLP AE Project Files (11) DLAE- Gary Vettese “We’ll Find a Way” Project Implementation AGRLTRPT.FRX PRoGRAMsuPPLEMENTNO. 030 Date: April 01, 1999 to Location : 1 l-SD -0-CBD STATE-LOCAL TRANSPORTATION Project Number: SB99-5308(006) PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5308 E .A. Number: 1 l-955937 This Program Supplement is hereby iucorporated into the State-Local Transportation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 05/21/91 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforementioned Master Agreement under authority of Resolution No. , approved by the Local Entity on (SW copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: IN THE CITY OF CARLSBAD ON CANNON RD: ARMADA DR TO EL CAMINO REAL TYPE OF WORK: CONSTRUCT 4-LANE ARTERIAL ST, INCLUDING IQIGTH : 004ILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [xl Construction Estimated Cost Stite Share Funds Ml999 $659,370.00 $15,785,214.00 z= $1,538,530.00 $0.00 Matching Funds LOCAL OTHER $13,587,314.00 $0.00 $o.ad STATE OF CALIFORNIA Department of Transportation Chief, Office of Local Programs Project Implementation Date I hereby certify upon my personal knowledge that budgeted funds are avaiaable for this ancumbrance: Accounting Officer Chapter statutes 324 1998 2660-101-042 PI? $2,197,900.00 Fund Source I C 258010 042-T 2,197,900.00 Program Supplement SLTPP-5308-030- Page 1 of 2 04/01/1999 1. ..‘,, . . =llcSD;O-CBD SB99-5308(006) SPECIAL COVENANTS OR REMARES It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed the sum of the "State Share Funds" column on page 1 of this Program Supplement. The funds to be encumbered and reimbursed are according to the schedule shown under the aforementioned column. Any increase in State Partnership funds will require a revised ,: program supplement. Any decrease in State Partnership,funds will require a revised j finance letter. 2. 3. 4. 5. 6. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. Within 120 days of project completion a Final Report OfExpenditures must be transmitted to the Caltrans District Local Assistant Engineer. A Final Audit must be completed and transmitted to the Caltrans District Local Assistant Engineer by December 30th (the State fiscal year following project completion). In accordance with the State-Local Transportation Partnership Program Guidelines dated June 8, 1994, project eligibility is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplemental Work eligibility is further defined under the Project Eligibility section of the Guidelines as limited to certain maximum costs and to non-early reimbursement projects of $300,000 or less. The Reimbursement Ratio for this Cycle 9 (98/99) Project is 16.59%. Program SuppleumntSLTPP-530S-030- Page 2 of 2 City of Carlsbad June 4,1999 Hugh G. Brady, Chief Office of Local Programs PO Box 942874, MS #I Sacramento, CA 94274-0001 I, PR~WM SWPLIMENT 030 TO SLTPP ~0.5308 I Enclosed are two (2) originals of Program Supplement No. 030 to State-Local Transportation Partnership Program Agreement No. SLTPP-5308 covering: Construction on Cannon Road: Armada Drive to Camino Real. They have been signed by the Mayor of Cartsbad. We would appreciate your office returning one fully executed original to the Office of the City Clerk. If you have questions regarding the work or problems with the original Supplements, please call Mr. Galen Peterson, Engineering Department, at (619) 487-7000. Kathleen D. Shoup Sr. Office Specialist ’ 1200 Carlsbad Village Drive - Carlsbad, CA 92008-l 989 - (760) 434-2808 @ Interoffice CITY OF CAP!.SBAD m =Rit S OFFIC ‘- Memo Da6ee 04/l O/00 To: City Clerk Cc: David Hauser, Engineering Fmrm Carrie Loya, Engineerin & REi ORIGINAL AGREEMENT FOR AGENDA BILL TO APPROVE SUPPLEMENT NO. 030 TO THE STATE AND LOCAL TRANSPORTATION PARTNERSHIP PROGRAM (SLTPP) AGREEMENT NO. STLPP-5308 Attached is the letter from Caltrans dated June 25, 1999 with the fully executed copy of the agreement listed above. Resolution No. 99-172 authorized the Mayor to execute the document. The document was then executed by Caltrans, and the attached original was provided for the City Clerk’s Office. H:hVordlDocs/SLTPPhlemo for city clekdoc - STATE OF CALIFORNIA -- BUSINESs, IRANSPORTATION AND HOUSING AGENCY GRAY DAVIS, Governor DEPARTMENT OF TRANSPORTATION DESIGN AND LOCAL PROGRAMS P.O. BOX 942874, MS #l SACRAMENTO, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax: (916) 654-2409 .IIII. 1 6 IS99 June 25, 1999 ENGINEERING me: H-SD -o-CBD DEPARTMENT SB99-5308(006) IN THE CITY OF CARLSBAD ON CANNON RD: ARMADA DR TO EL CAMINOREAL Mr. Lloyd Hubbs City Engineer City of Carlsbad 2075 Las Palmas Drive Carlsbad, CA 92009 Attn: Mr. David Hauser Dear Mr. Hubbs: Enclosed is your fully executed copy of Program Supplement Agreement No. 030 to State-Local Transportation Partnership Program Agreement No. SLTPP-5308 covering: Construction for the above-referenced project. Sincerely, Enclosure: > Ok&e of Local Pro&ams Project Implementation cc: OLP AE Project Files (11) DLAE- Gary Vettese “We’ll Find a Way’ EXCL’I’RPT. FRX PROGRAM SUPPLEMENT NO. 030 Date: April 01, 1999 to Location : 1 l-SD -O-CBD STATE-LOCAL TRANSPORTATION Project Number : SB99-5308(006) PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5308 E.A. Number: 11-955937 . This Program Supplement is hereby incorporated into the State-Local Transportation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 05/21/91 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforementioned Master Agreement under authority of Resolution No. 9431 Z , approved by the Local Entity on OS-1 8-99 (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: IN THE CITY OF CARLSBAD ON CANNON RD: ARMADA DR TO EL CA-MB!0 REAL TYPE OF WORK: CONSTRUCT 4-LANE ARTERIAL ST, INCLUDING LEFGTH: O(MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [x] Construction Local Programs Date 7, 7- 99 I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Chapter Statutes 324 1998 2660-101-042 b-C-9? $2,197,900.00 EC Fund Source I C 258010 042-T ‘2,197,900.00 cf+aLs an0 4 (3 %,LOZ j-ls’sq Program Supplement SLTPP-5308-030- Page 1 of 2 -4 . *41-SD ;&CBD . SB99-5308(006) 04/01/199!3 SPECIAL COVENANTS OR REMARES 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed the sum of the "State Share Funds" column on page 1 of this Program Supplement. The funds to be encumbered and reimbursed are according to the schedule shown under the aforementioned column. Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 3. Within 120 days of project completion a Final Report ofExpenditures must be transmitted to the Caltrans District Local Assistant Engineer. 4. A Final Audit must be completed and transmitted to the Caltrans District Local Assistant Engineer by December 30th (the State fiscal year following project completion). 5. In accordance with the State-Local Transportation Partnership Program Guidelines dated June 8, 1994, project eligibility is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplemental Work eligibility is further defined under the Project Eligibility section of the Guidelines as limited to certain maximum costs and to non-early reimbursement projects of $300,000 or less. 6. The Reimbursement Ratio for this Cycle 9 (98/99) Project is 16.59%. Program SupplementSLTPP-5308-030- Page 2 of 2 l ! 11 11 11 13 14 15 16 17 16 19 26 21 22 23 24 25 26 27 28 RESOLUTION NO. 99-172 A RESOLUTION OF THE CD-Y COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING SUPPLEMENT NO. 030 TO STATE AND LOCAL TRANSPORTATION PARTNERSHIP PROGRAM MASTER AGREEMENT NO. SLTPP-5308 AND AUTHORIZING THE MAYOR TO EXECUTE DOCUMENTS. WHEREAS, the City Council finds that the Mitigated Negative Declaration for Cannon Road which were prepared and published reflects the independent judgment of the City Council of the City of Carlsbad; and WHEREAS, the City and State have previously entered into State and Local Transportation Partnership Program Master Agreement No. SLTPP-5308; and WHEREAS, the City has applied for and been granted approval for the construction of Reaches lC, lD, lE, 1 F and 2A of Cannon Road West from Armada Drive to El Camino Real; * and WHEREAS, the City Council finds that. receipt of this supplemental funding is beneficial to the transportation system for both the City and the State. NOW, THEREFORE, BE IT RESOLVED by .the, City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council hereby approves Program Supplement No. 030 to the State and Local Transportation Partnership Agreement SLTPP-5308 and the Mayor is hereby author&d and directed to execute said agreement. Ill III III Ill l/J Ill Ill ill Ill Ill - . .’ 1 3. Following the Mayor’s signature of the agreement, the City Clerk is further 2 authorized and directed to forward the two originals to the Office of Local Programs - MSI, s California Department of Transportation, with a copy of said agreement to the Assistant City 4 Engineer for the departmental files. 5 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council 6 held on the la th day of MY , 1999 by the following vote, to wit: 7 AYES: Council members Lewis, Nygaard, Finnila, Hall 0 9 10 11 l2 ATTEST: II 15 16 17 18 19 20 21 L. van-Ivn I xl R. KUNDTZ, As - tant City Clerk (SEAL) . 22 23 24 25 26 27 28