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HomeMy WebLinkAbout1999-06-08; City Council; 15244; 1999 Grad Nite Contributionsiii! P . . p 2 A Y s 0 CITY OF CARLSBAD -AGENDA BILL q/ DEPT.HD. w 1999 GRAD NITE CONTRIBUTIONS RECOMMENDED ACTION : Adopt Resolution No. 9%ow approving the 1999 Grad Nite Contributions of $5,000, which is to be distributed on a proportionate basis to Carlsbad High School, La Costa Canyon High School, and San Dieguito High School Academy. On January 12, 1999 City Council approved Council Policy #61, Grad Nite - Request for Citv contributions to Grad Nite Activities, appropriating $5,000 to be distributed on an equitable basis to Grad Nite Committees that serve Carlsbad high school seniors. (Exhibit 2). Staff sent the Annual Grad Nite Donation Request Form to the four high school Grad Nite Committees serving Carlsbad seniors. The following three (3) high schools have requested cash contributions and have met all resident requirements: School Name #Carlsbad %Carlsbad Seniors Seniors Total Contribution Carlsbad High La Costa Canyon High San Dieguito High 449 71% $3,550 151 24% 1,200 29 5% 250 Total 629 100% $5,000 FISCAL IMPACT: Staff is requesting $5,000 be approved from the City Council FY 98/99 Contingency Fund and be transferred to the Community Contributions account # 0014540-8540 to fulfil1 Council Policy #I61 for the 1999 Grad Nite activities. EXHIBITS 1. Resolution No. 99-24 2. Council Policy #61 \ 4 ! 1f 1: 1: 1: 14 If 1t 17 1E 1s 2c 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 6 3 1 i. 2 3 l 5 5 7 s 1 RESOLUTION NO. 99-204 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING $5,000 FROM THE FY 1998/99 CITY COUNCIL CONTINGENCY FUND TO FUND COUNCIL POLICY #61 WHEREAS, on January 12, 1999 the City Council approved Council Policy Ml, Request For Citv Contributions To Grad Nite Activities. WHEREAS, San Dieguito Academy, Carlsbad High School, and La Costa Canyon High School Grad Nite Committees have requested donations and have met all resident requirements. WHEREAS, based on Council Policy Ml, Staff has calculated the following donation distributions: Carlsbad High School, $3,550; San Dieguito Academy, $250, and La Costa Canyon High School, $1,200. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Carlsbad, California does hereby approve the transfer of $5,000 in funds from the FY 1998/99 City Council contingency fund and hereby transfer to the Recreation Community Contributions Account and that the Finance Director is authorized to appropriate this money for Grad Nite Activity Donations. PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held on the 8th day of June, 1999, by the following vote to wit: AYES: Council Members Lewis, Nygaard, Finnila, Hall & Kulchin NOES: None ABSENT: None All-EST: 2 CITY OF CARLSBAD PCLLWCU, pm-AA?FENT General Subject: Grad Nite Policy No. 61 n-d Effective Date Cancellation Date Supersedes No. Specific Subject: Request for City contributions to Grad Nite Activities Copies to: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File PURPOSE To establish a methodology by which the City Council can provide annual support on an equitable basis to Grad Nite Activities for high school seniors who reside in Carlsbad. STATEMENT OF POLICY The Carlsbad City Council has established a methodology of distribution for annual donations of cash and/or in-kind services not to exceed a total value of $5,000. The maximum donation will be reviewed every three (3) years by the City Council. Contributions are to be distributed on a proportionate basis to the Grad Nite Activities provided in affiliation with the local high schools which serve Carlsbad seniors. PROCEDURE 1. Each Grad Nite Activity Committee serving Carlsbad seniors must provide the following items by March I”, of each school year to the City Manager’s office: 1. Written request for contribution from authorized representative of Grad Nite Committee. 2. Designate request for cash and/or in-kind services. Describe the in-kind services (i.e. facility rental and/or City Services). 3. Official documentation verified by the School District Superintendent’s Office indicating the number of high school seniors attending each respective high school that reside in Carlsbad. 4. Address to where the contribution should be mailed. 2. The City Manager or designee will determine the donation that each Grad Nite Committee is to receive based upon the total number (and percentage) of Carlsbad residents enrolled as seniors at each respective high school. EXHIBIT 2 3 C 3. The value of in-kind services will be determined by the City according to the established City salary schedules and existing Facility Use Fees. 4. Facility and service requests are subject to availability 5. All contributions will be subject to City Council approval prior to distribution. 6. Grad Nite Committees will be notified by letter once the City Council has approved the contributions. 7. Grad Nite Committees will receive cash donations in the form of a check by mail. 4