HomeMy WebLinkAbout1999-06-08; City Council; 15248; Amendant 2 Consultant Agreement Rick Engineering of Environmental Studies to Melrose Drive and Detention Basin Prelimanary Design Project 3338C-i I Y OF CARLSBAD -AGENDA dlLL
LB# +J”J TITLE- APPROVAL OF AMENDMENT NO. 2 TO
CONSULTANT AGREEMENT W1Ti-i Rim ENGINEERING TO
IITG. 6108199 ADD ENVIRONMENTAL STUDIES TO MELROSE DRIVE AND
DETENTION BASIN PRELIMINARY DESIGN BEPT. ENG PROJECT NO. 3338
RECOMMENDED ACTION:
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CITYmY@*
CITY MGR. s
Adopt Resolution No. approving Amendment No. 2 to a consultant agreement with 94-%g
Rick Engineering to add environmental studies to Melrose Drive and detention basin studies.
ITEM EXPLANATION:
On March 10, 1998, Council approved ah agreement with the City of Vista to prepare a preliminary alignment for Melrose Drive north of Palbmar Airport Road and to include an environmental review.
On the same night, a consultant agreement with Rick Engineering was approved. The preliminary
alignment and initial environmental work for Melrose Drive have been completed. However, the
initial studies determined that a least Bell’s vireo study and a cultural resources study should be
done. Staff recommends that these studies be done now so as not to delay the Melrose Drive
project later.
In addition to Melrose Drive, Amendment No. 1 was added to Rick Engineering’s agreement to do a
preliminary study for a detention basin just east of the Melrose Drive fill. The purpose of this basin
will be to reduce potential flooding in the Ranch0 Carlsbad Mobile Home Park.
The least Bell’s vireo study will cover both projects as will the cultural resources study. The latter
study consists of a number of one-meter square pits and some shovel pits to determine if there are
any archaeological items of significance on the site.
ENVIRONMENTAL IMPACT:
The Planning Department has indicated that these two studies will be required prior to the
construction of Melrose Drive and the basin and suggests that they be done at any early stage in
project development.
FISCAL IMPACT:
The cost of these two studies is $19,911 and sufficient funds are available.
EXHIBITS:
1. Resolution No. 99-208 approving Amendment No. 2.
2. Amendment No. 2 to agreement with Rick Engineering.
RESOLUTION NO. 99-208
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 2 TO
CONSULTANT AGREEMENT WITH RICK ENGINEERING TO ADD
ENVIRONMENTAL STUDIES TO MELROSE DRIVE AND
DETENTION BASIN PRELIMINARY DESIGN. PROJECT NO. 3338.
WHEREAS, the City Council on March 10, 1998 approved an agreement with
6 Rick Engineering Company for a preliminary alignment of Melrose Drive; and
7 WHEREAS, the initial environmental study identified the need for a least Bell’s vireo study
8 and a cultural resources study; and
9 WHEREAS, these studies are an extension of work currently being performed by
,r, Rick Engineering or their subconsultants, making them uniquely qualified to perform this
additional work. 11 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
12 California, as follows:
13 1. That the above recitations are true and correct.
14 2. That Amendment No. 2 to the consultant agreement with Rick Engineering
1s Company for additional environmental studies as described in the attached contract is hereby
16 approved and the Mayor is hereby authorized and directed to execute said amendment.
3. 17 Following the Mayor’s signature of the agreement, the City Clerk is further
authorized and directed to forward copies of said agreement to Rick Engineering and to the
18 Engineering Department for their files.
19 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
20 held on the 8th day of June , 1999 by the following vote, to wit:
21 AYES: Council Members Lewis, Nygaard, Finnila, Hall & Kulchin
22
23
24
25
2s ATTEST:
(SEAL)
AMENDMENT NO. 2 TO AGREEMENT
This Amendment is entered into and effective as of the day of a th
June . 1999, amending the agreement dated March 11, 1998 by and between the
City of Carlsbad, a municipal corporation, hereinafter referred to as “City”, and Rick Engineering
Company, hereinafter referred to as, “Contractor” for preliminary design, environmental, and
other services for Melrose Drive, Project No. 3598.
RECITALS
WHEREAS, the initial agreement, dated March 11,. 1998 identified a scope of
work for Mel&e Dr&(‘$d ,: ,-F”’ I_. :. / :5 , ., , 3. I, _ .
WH&AS, the:. parties to. this aforementioned. agreement’desire to .alter the -1.: .I >? ’
‘scope of work as follows: expand environmentafstudies to include’s least F$eil’svireo study and
cultural resources study; and . .
WHEREAS, a supplemental scope of work and fee schedule have been
negotiated and agreed to between the parties hereto, and as shown on Exhibit “A” Scope of
Services and Fee;
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor hereby agree as follows:
1. Contractor shall provide services as outlined on the attached Exhibit “A”.
2. City shall pay Contractor for all work associated with Paragraph 1 above,
on a time and materials basis not-to-exceed $19,911. Contractor shall provide City on a monthly
basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and
related activities and costs for approval by City.
Z/2/98
3. Contractor shall complete all work outlined on the attached Exhibit “A” by
expiration of the agreement amended hereby.
4. All other provisions of the aforementioned agreement entered into on
March 11,1998, by and between City and Contractor shall remain in full force and effect.
5. All requisite insurance policies to be maintained by the Contractor shall
include coverage for the amended assignment and scope of work.
Acknowledged and Accepted:
CONTRACTOR:
RICK ENGINEERING COMPANY
-By’ ehe;$e‘. cF5-
(print name/title)
CITY OF CARLSBAD, a municipal
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(Proper notarial acknowledgment of execution by must be attached.
Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.)
APPROVED AS TO FORM:
212198
5620 Friars Road RICKENGINEERING COMPANY
San Diego
California 921 lo-2596
(619) 2914707
FAX: (619) 2914165
April 14,1999
Mr. Richard Allen
City of Carlsbad
2075 Las Pahnas Drive
Carlsbad, California 92009
Trazqm%hm Diviskm
SUBJECT: A&ROSE DRIVE DETENTION BASIN (JOB NUMBER 13207) :
_ : Dear Richard: ,. ,’ .I I ; ,”
Per otir telephone conversation, we are providing: 8 thisi .pioposal for additional:. prelir&&y ,;,: .’
engineering tid environmental services for the proposed detention basin easterly of Melrose Drive
at the City of CarlsbadKZty of Chula Vista limits. As we dis-ussed, the cm-r&t environmental
biological surveys have determined that the existing-vegetation and habitat which was, originally
assumed to be not suitable for the Least Bell’s Vireo, has developed into a potential site for this
endangered species. Our subconsultant, Recon, has determined that the United States Fish and
Wildlife Service will require this Technical Report to be a part of the environmental document for
tbis project. In addition, Recon’s Cultural Resources Field Survey has identified some cultural sites :
that will require additional studies and testing to determine their importance. In discussions that
Recon had with Christer Westman with your Environmental Department at the City of Carlsbad, it
was agreed that Recon should perform the additional cultural evaluations in concurrence with the
other environmental technical reports for this project.
The proposed additional scope of work includes:
1. Additional meetings, coordination, and exhibits. (Rick Engineering
Cows) $ 2,100.00
2. Least Bell’s Vireo Technical Report. (Recon) $ 3,050.oo
A. Send pre-survey notification to USFWS. Provide the USFWS
Carlsbad Office with the location for the site on a 75foot USGS
topographic map and the names and permit numbers of the biologists
who will conduct the surveys.
B. Conduct a directed search for the Least Bell’s Vireo in the riparian
vegetation on-site. The directed search methodology will follow the
USFWS Least Bell’s Vireo Survey Guidelines dated February, 1992,
Mr. Richard Allen
April 14,1999
Page 2 of 3
which require searching all appropriate habitat within the survey areas
eight times between April 1 and July 3 1, with searches separated by
intervals of at least a week.
C. Submit survey results to the client as an addendum to the biological
technical report for the Melrose project.
D. Submit the report to USFWS within 45 days of completing surveys.
3. Cul.turaJ Resource Significance Evaluation at CA-SDLIO,550, CA-SDI- .’ .‘, . ...I . ..- I I
10,552, and CA-SDI-9045 according to the City, of Carlsbad,CuburaI 1.. : ‘.
Resource Guidelines and the California Envtionmental _I Quality _ Act. .:_. .,-.
(Recon) : .: $14,761.00 “’ : (.
‘. , ,- .‘: , .. :
A. Excavate six .one meter by one meter sampleunits(two uriits.at.each :_ : .%, _/:,
-site).
B. Excavate up to a total of 40 postholes or shovel test pits, placed and
distributed as required by site conditions at the three’sites.
C. Excavate a total of eight shovel scrapes, place and distributed as
required by site conditions at the three sites.
D. Excavate of up to 50 power-auger hole at CA-SDI-10,550.
E. Perform analysis and laboratory processing of the recovered material
from the testing at the three sites.
F. Map the locations of the test units and the site boundaries using the
Global Positioning System (GPS).
H. Document the results of the investigation in a technical report to be
submitted to Rick Engineering Company used as an attachment to the
environmentai Initial Study.
I. Update site records at the regional information center for the three
sites.
Total $19,911.00
Mr. Richard Allen
April 14,1999
Page 3 of 3
Based upon your verbal authorization, we have begun the Least Bell Vireo Technical surveys. This
is because the survey season for this endangered species has already begun and therefore it is critical
to begin the survey as soon as possible. The cultural resource significance evaluations will require
a backhoe on the project site. Therefore, we will need permission from the property owner to enter
their property and perform the required environmental testing.
Should you need any further information or have any questions, please do not hesitate to give me
a call.
‘. Sincerely, s, ;- ‘,.. :
: RICK: .ENGlNEERlNG COMPANY
Project Engineer _:.
TWGxunb.001
cc. Mr. Dennis Bowling, Rick Engineering Company
Mr. Kai Ramer, Rick Engineering Company
Mr. Tom Held, Recon
CALIFORNIA A&PURP& AGICNOWLEDGMENT
d personally known to me - OR -0 proved to me on the basis of saWactory evidence to be the person(s)
whose name(s) *Ware subscrii to the4 within Mrument
and acknowledged to me that heM&hey exea~W the
sane in his/her/their authorized capacity(k). and that by
hi&her/their signature(s) on the instrument the person(s),
or the entity upon behalf of which the person(s) acted,
executed thq instrument. .
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Description of Attached Docurr& t.1 :: ..A
Tie or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer’s Name:
I
Signer’s Name:
0 Indiidua~
0 Corporate Officer
Ttle(s):
0 Partner - 0 Limited Cl General
0 Attorney-in-fact
0 Tnrstse
0 Guardian or Conservator
0 Other:
Signer Is Representing:
0 lndiidual
0 Corporate Officer
Tie(s):
0 Partner - 0 Limited 0 General
0 Attorney-in-fact
0 Tnrstee
0 Guardian or Conservator
0 Other:
Signer Is Representing:
I I
1994 f4aiuut Notary Assocmm l uza RulwTmt Am.. P.O. Bcx 7184 - lzanoga Pmlc, w 91309.7m4 Plcd.No.5607 cd TolcFm Mow76-6827
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City
June 17,1999
Rick Engineering Company
Timothy W. Gabrielson, PE
5620 Friars Road
San Diego, CA 921 lo-2596
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‘. ‘~,i&r;iEjf,,,~& &‘J. 2 i0 AGREEMENT ‘.
Ei’WlRO~ME&TAL S~UbtES,?ROJ~CtNO...~~,38 <*
Enclosed for your reference are copies of Carlsbad City Council Agenda Bill No.
15,248 and Resolution No. 99-208. These documents went before the City
Council on June 8, 1999, where the Resolution was adopted, approving the agreement referenced above.
Also enclosed is a copy of the fully executed agreement.
If you have questions concerning the agreement or the program, please contact
Richard Allen, in the Engineering Department, at (760) 438-l 161 ext. 4389.
Kathleen D. Shoup
Sr. Office Specialist
1200 Carlsbad Village Drive - Carlsbad, CA 92008-1989 - (760) 434-2808 @