HomeMy WebLinkAbout1999-06-22; City Council; 15273; Request For Additional Funds For Building DeptCITY OF CARLSBAD - AGENDA BILL
AB# /5$73 (m:
Request for Additional Appropriation for Building
Department Budget
DEPT. BLD I CITY MGR +K
CITY ATTY
RECOMMENDED ACTION:
That the City Council ADOPT Resolution No. $9 -a3 1 appropriating money from the
General Fund Contingency Account to the Building Department Budget to cover the additional
plan check professional services costs.
ITEM EXPLANATION:
The current level of construction activity in Carlsbad is much higher than staff anticipated when
the 1998-99 budget was adopted. Although staff conservatively estimated a moderately increased
activity level, construction levels are approximately 21% above last year’s level.
The amount budgeted for plan check professional services for the 1998-99 Fiscal Year budget
was $470,000. As of this date the department has expended $445,000 of those funds to cover
plan check services. The average for an invoice has been $39,000 with the highest invoice billed
at almost $57,000 and the lowest billed at $24,000. The department has collected approximately
$1.56 million dollars in plan check revenue year to date. That revenue is deposited into the
general fund and is used to offset contract plan check services and internal plan check by the
Planning, Public Works, Fire Departments, and for administration of the permitting process
conducted by Building Department staff for new projects.
The following table details the plan check expenditures and plan check fees collected by the City.
Invoice
July ‘98
Billed Amount
$56,896.48
Plan Check
Fees Collected
$100,000
August ‘98
September ‘98 October ‘98
November ‘ 9 8 December ‘98
January ‘99 February ‘99
March ‘99 April ‘99
May ‘99
June ‘99 Totals
$48,799.03 133,000
$35,148.18 154,500
%43,927.69 133,900
$51,251.75 99,100
$28,714.52 115,900
$23,872.77 173,200
$31,458.23 85,800
$35,291.06 149,500
$31,311.40 271,100
$44,248.13 143,000
$45,000.00 (estimate) 142,00O(est)
$475,919.24 $1,701,000.00
As a result of this activity, the professional services account for plan checking needs to have
additional funds to pay invoices through the remainder of the fiscal year. The Principal Building
Inspector is requesting that an additional $ 100,000 be added to the Miscellaneous Professional
Service account to pay for the remaining two invoices in this fiscal year.
I
.
PAGE 2 OF AGEiDA BILL NO. 617 3
FISCAL IMPACT:
The sum total of $100,000 should be transferred from the General Fund Contingency Account to
the Building Department Professional Services Account. The Department has collected
approximately $1.56 million dollars year to date in plan check fees. Those fees are deposited into
the general fund and are used to pay for contract plan check services. This transfer is necessary to
pay for the cost of contract plan check services performed by EsGil Corporation.
EXHIBITS:
1. Resolution No. $9 -A3 / approving appropriation
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
-.
RESOLUTION NO. gg-231
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROPRIATING ADDITIONAL FUNDS
FOR CONTRACT PLAN CHECKING.
WHEREAS, the Building Department of the City of Carlsbad is required to perform plan checks
and construction inspections of new structures, and
WHEREAS, the demand for plan checks has been such that the Building Department must
contract with a private firm to perform the plan check work, and
WHEREAS, projections of costs based on average monthly demand show that current
appropriations are insufficient to cover costs for the remainder of the 1998-99 fiscal year, and
WHEREAS, the City of Carlsbad receives revenues from plan check fees to cover the cost of
providing this service;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the additional appropriation of approximately $100,000.00 from the General Fund
contingency fund balance be placed in the Building Department Budget Miscellaneous Professional
Services Account (0013610 - 7490) is hereby approved.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 22 day of June 2 1999, by the following vote, to wit:
AYES: Council Members Lewis, Nygaard, Finnila, Hall & Kulchin
NOES: None
ABSENT: None
ATTEST:
KAREN R. KUNDTZ, Assistant City Clerk
(SEAL)