HomeMy WebLinkAbout1999-07-06; City Council; 15291; Management Intern Class And Salary Range. 4‘ - ?
AB# I%% TITLE:
MTG.7’&-75 Establishment of a Management Intern Classification and
Salary Range DEPT. FIR
RECOMMENDED ACTION:
CITY OF CARLSBAD - A(;,,NDA BILL
DEPT. HD.
CITYATTY. @ * _
, CITY MGR.
Adopt Resolution No. qqcaq 0 creating and providing for the classification of Management Intern and
establishing an annual salary range of $32,413 - $34,034.
ITEM EXPLANATION
Backaround
A management internship program can be an effective way to provide professional level personnel resources for
an organization. Internships in cities are typically structured to offer a broad range of experience to an individual
over a one to two year period. The city benefits by having the flexibility to assign management interns to projects
that may otherwise be delayed due to overriding commitments by staff. In addition, at the conclusion of their
internship, management interns will typically apply for an entry level position within the city.
It is envisioned that the management interns will be overseen by the City Manager’s Office with the intern’s time
split between working on projects for the City Manager’s Office and for departments. Departments will submit
requests to utilize a management intern through the Leadership Team. Potential assignments will be evaluated
on their benefit to the city and their potential for the intern’s development. Typical projects will involve budgetary
research, program analysis and development, special projects and presentation development.
If approved, the city will recruit two management interns to serve as at-will employees for up to a maximum of a
period of one year, with the option for a one year extension at the City Manager’s discretion. After a rigorous
application process, including a city application, letters of references, copies of school transcripts, a supplemental
questionnaire and essay submission, the top candidates will be interviewed by the City Manager’s Office for final
selection.
The key responsibilities and qualifications of this position, are set forth in the attached Classification Specification.
The appointment letter from the City Manager will clarify that management interns are not permanent employees,
will not be subject to the Performance Management and Compensation System, but will receive full benefits and
be privy to confidential management information. It is also requested that the city’s Conflict of Interest Code be
amended to require this position to file under disclosure categories 1,2,3 & 4.
The annual salary established for this position of $32,413 - $34,034 was based on a comparison of two similar
programs and in relation to other entry level management positions within our city. The salary was specifically
limited to only a 5% range as the maximum length of employment under the program is two years. The City
Manager’s Office has budgeted for two full-time management interns in FY 1999-00, the cost of which is partially
offset from savings realized by the elimination of the Assistant to the City Manager position.
Recommendation
Staff recommends that the City Council adopt the attached Resolution providing for the Management Intern
classification and establishing a salary range of $32,413 - $34,034.
FISCAL IMPACT:
Funding for the Management Intern Program has been included in the City Manager’s budget for FY 1999-00.
EXHIBITS:
1. Resolution No. 99 -dqo
2. Management Intern Classification Specification.
RESOLUTION NO. 99-240
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
3 OF CARLSBAD, CALIFORNIA, CREATING THE CLASS
SPECIFICATION FOR MANAGEMENT INTERN
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5 WHEREAS, it is desirous of the city of Carlsbad to support the
6 development of professional public administrators; and
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WHEREAS, a management intern program will provide a flexible
personnel resource for the city and its many departments; and 10
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12 WHEREAS, the management interns would benefit from exposure to
13 broad range of professional municipal experience.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California as follows:
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19 1. That the above recitations are true and correct.
20 2. That the Classification of Management Intern at the bi-weekly salary range of
21 $1,246.66 - $1,309.00, is hereby approved.
22 3. That the Conflict of Interest Code is amended to require the Management
23 Intern classification to file under disclosure categories 1,2,3, and 4.
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PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the
City of Carlsbad, California, held the 6 th day of JU~V I 1999, by the following
vote, to wit:
AYES: Council Members Lewis, Nygaard, Finnila, Hall & Kulchin
NOES: None
ABSENT: None
ATTEST:
ALETHA L. RAUTENKRANZ, City Clerk
(SEAL)
-2-
JOB TITLE: MANAGEMENT INTERN
DEPARTMENT:
CITY OF CARLSBAD
CLASSIFICATION SPECIFICATION
CITY MANAGER’S OFFICE
Exhibit 2
BASIC FUNCTION:
Under direct supervision, to perform municipal research and analytical work on an entry-level
basis involving the application of various research techniques and methods to the study of
administrative systems, policies, and practices; and to do other work as assigned.
DISTINGUISHING CHARACTERISTICS:
This class is specifically designed as a limited term classification to expose incumbents to a
broad range of professional municipal management experiences in a variety of governmental
functions.
KEY RESPONSIBILITIES:
Perform entry-level budget and program analysis, organizational and administrative field studies,
statistical analysis of research data, and preparation of special reports and public presentations.
Report findings of research or studies in writing or in person.
May attend management meetings, community meetings, committee meetings, workshops and/or
council meetings and assist in the preparation or presentation of information.
Perform other related duties as assigned.
OUALIFICATIONS:
To perform a job in this classification, an individual must be able to perform the essential duties
as generally described in the specification. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential duties in a specific job. The requirements
listed below are representative of the knowledge, skill and/or ability required.
KnowledPe of:
l Basic principles, methods and practices of public administration, municipal finance,
budgeting, accounting, project coordination, and research techniques.
l Methods and techniques of research, statistical analysis and report presentation.
Abilitv to:
l Communicate effectively both orally and in writing.
Management Intern 1
/- -I .
l Prepare reports and analysis that are well organized, understandable and grammatically
correct.
l Learn job-related material primarily through oral instruction and observation in a busy work
environment.
l Perform arithmetic and statistical analysis in a rapid and accurate manner.
l Work cooperatively with co-workers, the public, supervisors, elected officials and other
governmental entities.
l Utilize computer software for word processing, spreadsheet and presentations.
EXPERIENCE AND EDUCATION:
Bachelor’s degree from an accredited college or university in public administration,
business administration or closely related field and substantial course work completed
towards a master’s degree in a similarly related field.
Work experience in a professional public or private setting is desirable but not required.
PHYSICAL/MENTAL DEMANDS AND ENVIRONMENTAL SETTING:
While performing the duties of this class, an employee is regularly required to sit; talk or hear, in
person and by telephone; use hands to finger, handle, feel or operate standard office equipment;
and reach with hands and arms. An employee is frequently required to walk and stand. Specific
vision abilities required by this job include close vision and the ability to adjust focus to read and
operate office equipment as necessary during the course of the work assignments.
While performing the duties, employees of this class are regularly required to use written and
oral communication skills; read and interpret financial and statistical data, information and
documents; analyze and solve problems; use math and apply mathematical reasoning and abstract
statistical concepts; observe and interpret people and situations; learn and apply new information
or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive
deadlines; and interact with staff, Council members and others encountered in the course of
work.
The employee works under typical office conditions and the noise level is usually quiet.
Employees may be required to travel to work sites or other sites for meetings.
6/I/99
This is an at-will classification.
Management Intern