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HomeMy WebLinkAbout1999-09-14; City Council; 15378; Traffic Signal at Aviara & Poinsettiaa AB# 6.3% MTG. 9/l 4199 DEPT. ENG e rq CITY OF CARLSBAD -AGENDA BILL A, TITLE- AWARD OF CONSTRUCTION CONTRACT ---?OR A TRAFFIC SIGNAL AT AVIARA PARKWAY AND DEPT. HD. POINSETTIA LANE AND APPROPRIATION OF CITY ATTY. -ki* FUNDS THEREFOR, PROJECT NO. 3588 CITY MGR. %-7 RECOMMENDED ACTION: Adopt Resolution No. 99 -304 accepting bids and awarding a contract for the traffic signal at Aviara Parkway and Poinsettia Lane, Project No. 3588. ITEM EXPLANATION: On May 18, 1999, the City Council approved the plans and specifications for the traffic signals at Aviara Parkway and Poinsettia Lane, and directed the City Clerk to advertise for construction bids. On July 22, 1999, the following four (4) sealed bids were received: 1. HMS Construction $108,980 2. Lekos Electric, Inc. $120,000 3. DBX. Inc. $121 .ooo 4. T&M’Electric, Inc. DBA Perry Electric 1 $127,000 1 The Engineer’s Estimate for the traffic signal is $100,000. Currently, traffic signal contractors are very busy and in heavy demand due to numerous traffic signals being installed throughout San Diego County, resulting in higher bid prices. Bids for the project have been reviewed and analyzed. The lowest responsible bidder is HMS Construction, at $108,980. Staff, therefore, recommends the award of the contract to HMS Construction. ENVIRONMENTAL REVIEW: This project is categorically exempt from the environmental review process under the provisions of the California Environmental Quality Act (CEQA) Section 15301 Class l(f). A Notice of Exemption has been issued by the Planning Director on June 22, 1998. FISCAL IMPACT: The project cost breakdown is as follows: 1 Construction 1 $108.980 1 Inspection & Project Administration (10%) Construction Contingencies (15%) TOTAL PROJECT COSTS TOTAL AMOUNT AVAILABLE TOTAL ADDITIONAL FUNDING REQUIRED $10,898 $16,347 $136,225 $123,147 $13.078 The original estimate for this project allocated $125,000 for the total project. To date, funds in the amount of $123,147 are available for this project. Total additional funding required for this project is $13,078. Thus, staff is requesting an additional appropriation of $13,078 from the Public Facilities Fees Fund (PFF). EXHIBITS: 1. Location Map. 2. Resolution No. ci9 -306 accepting bids and awarding a contract for the traffic signal at Aviara Parkway and Poinsettia Lane, Project No. 3588. I LOCATION MAP LEGEND: PROPOSED TRA FFlC SIGNAL L OCA T/ON CllY OF LNClNll PROJECT NAME A VIARA PARK WA Y AND PROJECT EXHIBIT POINSETTIA LANE TRAFFIC SIGNAL 3”s”s”s’l” 1 2 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS, AWARDING A CONTRACT AND APPROPRIATING ADDITIONAL FUNDS FOR THE TRAFFIC SIGNALS AT AVIARA PARKWAY AND POINSETTIA LANE. PROJECT NO. 3588. WHEREAS, the City Council of the City of Carlsbad, California, has determined it 6 necessary, desirable, and in the public interest to construct the traffic signal at Aviara Parkway 7 and Poinsettia Lane; and 8 WHEREAS, four (4) sealed bids were received on July 22, 1999 for the project; and 9 WHEREAS, the lowest responsive, responsible bid for the project was submitted by HMS 10 Construction, in the amount of $108,980; and 11 WHEREAS, additional funds in the amount of $13,078 are required to cover the cost of ,2 the project; and 13 WHEREAS, additional funds in the amount of $13,078 are available in the Public Facilities ,4 Fees Fund (PFF). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 15 California, as follows: 16 1. That the above recitations are true and correct. 17 2. That the low bid submitted by HMS Construction in the amount of $108,980 is l8 hereby accepted and the Mayor is hereby authorized to execute a contract on behalf of the City 19 for the traffic signal at Aviara Parkway and Poinsettia Lane. 20 3. That the City Manager is hereby authorized to approve construction change 21 orders up to $16,347. 23 "I I// 24 Ill 25 /I/ 26 I// *' Ill -. 1 2 3 4 5 6 7 8 9 IO II 12 13 14 15 16 18 19 20 21 22 23 24 25 26 27 28 4. That the award of this contract is contingent upon the bidder submitting the lowest responsive bid executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within twenty (20) days of adoption of this resolution. The City Manager may grant reasonable extensions of time. 5. That the Finance Director is authorized to appropriate $13,078 from the Public Facilities Fees Fund (PFF). PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 14 day of September , 1999 by the following vote, to wit: AYES: Council Members Lewis, Nygaard, Finnila, Hall & Kulchin ATTEST: KAREN R. KUNDTZ, A (SEAL)