HomeMy WebLinkAbout1999-09-14; City Council; 15381; Revise Classifications & Amend General Salary1
. Cl”” OF CARLSBAD - AGEl+‘“- BILL
48 # 15; 3&/ TITLE:
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DEPT. HR
ESTABLISH NEW AND REVISE CLASSIFICATIONS AND
SALARY; AMEND THE GENERAL EMPLOYEES’ SALARY
SCHEDULE
CITY ATTY
CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No. 9 9 -30 5 to establish the new classification and salary of
Business Systems Specialist; to revise the classification description and title of Mail
Clerk/Messenger; and to amend the General Employees’ Salary Schedule.
BACKGROUND
Human Resources submits the attached classification descriptions of Business Systems
Specialist and Mail Clerk/Messenger for Council approval and recommends salary
placement for the new classification of Business Systems Specialist in the General
Employees’ Salary Schedule.
As a result of the implementation of the Integrated Financial Accounting System (IFAS),
staff determined that there is a need for analytical and technical support in the
maintenance of business systems applications. During the FY 1999-00 budget process,
City Council approved one new position to provide these services in the Finance
Department.
The classification of Business Systems Specialist was created to provide the liaison
between the financial systems expertise and technical system expertise that is necessary
to maintain this highly complex database. The Business Systems Specialist will support a
variety of business systems (e.g. - payroll, human resources, accounts payable/receivable,
purchasing, and budget) and work closely with Information Systems, other departments,
such as Human Resources and Purchasing, and vendors related to the integration with
IFAS, to maintain system operations. The duties will include developing reports,
troubleshooting problems, testing enhancements, and providing staff support to maximize
the use of the system’s capacity. Human Resources submits the attached classification
description, Attachment A, and the following salary recommendation for Business
Systems Specialist for Council approval.
Based on a salary survey of comparable positions in the market and a review of internal
relationships, Human Resources recommends the Business Systems Specialist be placed
in salary range 84 of the General Employees’ Salary Schedule, $47,280 - $57,469
annually. *
At the request of the purchasing department, the classification description of Messenger
has been updated with the recommendation that the title be revised to reflect the mail
responsibilities of this position. The attached revised classification description of Mail
Clerk/Messenger, Attachment B, is submitted for Council approval. A salary review of
comparable positions in the market was conducted to ensure appropriate competitive
salary placement. At this time, staff recommends the Mail Clerk/Messenger remain in
salary range 1 of the General Employees Salary Schedule, $20,701 - $25,163 annually.
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FISCAL IMPACT:
The estimated total compensation costs of $65,000 for the new position of Business
Systems Specialist has been approved by Council in the FY 1999-2000 budget. No
fiscal change is recommended for the Mail Clerk/Messenger.
EXHIBITS:
Resolution No. 9 9 -3 0 9
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RESOLUTION NO. 99-309
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ADOPTING THE NEW
CLASSIFICATION AND SALARY FOR BUSINESS SYSTEMS
SPECIALIST, AND REVISED CLASSIFICATION DESCRIPTION FOR MAIL CLERK/MESSENGER; AND AMENDING THE
GENERAL EMPLOYEES’ SALARY SCHEDULE.
WHEREAS, the City Manager recommends and the City Council
concurs, that it is desirable and necessary to adopt the classification and salary of
Business Systems Specialist, and revised classification description of Mail
Clerk/Messenger in the General Employees’ Classification and Salary Plan; and,
WHEREAS, the City and the Carlsbad City Employees’ Association have
met and conferred on the impacts of this recommendation on their respective
represented employees.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the new classification of Business Systems Specialist at salary
range 84 in the General Employees’ Classification and Salary Plan as shown in
Attachment A, attached hereto and made a part thereof, is hereby approved.
3. That the revised classification description of Mail Clerk/Messenger as
shown in Attachment B, attached hereto and made a part thereof, is hereby
approved.
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4. That the above changes are reflected in the General Employees’ Salary
Schedule as shown in Attachment C, attached hereto and made a part thereof, is
hereby approved.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad
City Council held on the day of m,=,- 14 th ,1999, by the
following vote, to wit:
Ayes: Council Members Lewis, Nygaard, Finnila, Hall & Kulchin
Noes: None
Absent: None
ATTEST:
tiHml%&TEmZ, City Clerk KAREN R. KUNDTZ, A&&stant City Clerk
(SEAL)
A
Attachment A
Resolution No.
CITY OF CARLSBAD
CLASSIFICATION SPECIFICATION
JOB TITLE: BUSINESS SYSTEMS SPECIALIST
DEPARTMENT: VARIOUS
BASIC FUNCTION:
Under general supervision, to provide analytical and technical support in the
the maintenance of a specific departments business systems applications; implement
new applications and modules; troubleshoot and test system problems and
enhancements; assist users in developing and designing reports; interface with
technical services to ensure reliability and access to database information; and perform
other related duties as assigned.
DISTINGUISHING CHARACTERISTICS:
This class is focused on the business processing of information and facilitating use of
technology in managing a department’s data. This position is distinguished from the
positions in Information Systems who support the operating systems, database
management and integration of the system networks, The Business Systems Specialist
is the dedicated department liaison to Information Systems and technical vendors.
KEY RESPONSIBILITIES:
Maintain the department’s business process applications; troubleshoot operational
problems; perform maintenance and update of data records, tables, and codes;
coordinate with Information Systems in implementing and testing functionality of new
modules, updates and enhancements to the database.
Facilitate use of systems applications to satisfy particular needs of the department and
other users; analyze individual user needs; develop maintenance procedures and
processes; assist in determining appropriate system solutions.
Conduct analysis and research on new business process applications, hardware, and
enhancements; design and coordinate development of custom system screens, forms,
reports and menus related to users’ needs.
Coordinate training and/or train users on functions and operations; develop users’
manuals; and assist with the development of internal procedures and controls for
business system processing, including forms and systems designs; prepare
documentation of procedures
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Maintain liaison with other city departments and vendors on matters relating to
departmental needs and problems; coordinate and facilitate resolution of problems that
interrelate across departments and systems.
Act as project leader in coordinating user meetings and communications.
Write specifications for development of reports; manipulate data in files, initiate global
utility changes and prepare transaction codes.
Participate in various special projects.
Performs other related duties as assigned.
QUALIFICATIONS:
To perform a job in this classification, an individual must be able to perform the
essential duties as generally described in the specification. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential duties in a specific job. The requirements listed below are representative of
the knowledge, skill and/or ability required.
KNOWLEDGE OF:
l Principles, practices and methods of computer systems, analysis and design.
l Relational database management systems, report writers and business systems
used by the City.
l Specific business applications and processes in assigned department.
l Procedures for information systems documentation.
ABILITY TO::
l Demonstrate analytical, problem-solving and conceptual skills.
l Troubleshoot and resolve problems related to database systems.
l Test and develop procedures for documentation.
l Communicate effectively with end users to resolve problems.
l Function with minimum guidance and have good project management skills,
operating as part of a team executing projects.
l Communicate effectively both orally and in writing with an ability to express complex
technical concepts in business terms.
l Organize and plan projects.
EXPERIENCE AND EDUCATION:
Any combination equivalent to experience and education that could likely provide the
required knowledge and abilities is qualifying. A typical way to obtain the knowledge
and abilities would be:
Equivalent to college coursework in Business Administration or related field with
specialized training in-information systems; and,
Progressively responsible experience in the applicable automated business
application, system and procedures.
Knowledge of specific applications and systems will vary depending on the
assignment and will be specified on the job announcement.
PHYSICAL/MENTAL DEMANDS AND ENVIRONMENTAL SETTING:
While performing the duties of this class, an employee is regularly required to sit; talk or
hear, in person and by telephone; use hands to finger, handle, feel or operate standard
office equipment; and reach with hands and arms. An employee is frequently required
to walk and stand. Specific vision abilities required by this job include close vision and
the ability to adjust focus to read and operate office and computer equipment as
necessary during the course of the work assignments.
While performing the duties, employees of this class are regularly required to use
written and oral communication skills; read and interpret narrative and statistical data,
information and documents; analyze and solve problems; use reasoning and abstract
concepts; observe and interpret people and situations; learn and apply new information
or skills; perform highly detailed work on multiple, concurrent tasks: work under
intensive deadlines; and interact with staff, technical vendors and others encountered in
the course of work.
Incumbents may occasionally need to travel to various city locations or to off-site
meetings as necessary and as the assignment demands.
7125199
JOB TITLE:
DEPARTMENT:
Attachment B
Resolution No.
CITY OF CARLSBAD
CLASSIFICATION SPECIFICATION
MAIL CLERK/MESSENGER
PURCHASING
BASIC FUNCTION:
Under general supervision, to collect, sort and deliver interdepartmental and U.S. mail;
to drive a City vehicle in delivery of mail; and to do related work as assigned.
KEY RESPONSIBILITIES:
Sort incoming and outgoing U.S. mail after posting and deliver to post office; process
outgoing mail using a scale and postage meter; affix correct postage for postal class and
weight.
Maintain records on postage to be charged to each department, special delivery,
registered and certified mail; maintain current information on meter mail rates and
various permits and prepare monthly, quarterly and annual reports regarding these
records.
Collect and deliver interdepartmental and U.S. mail; deliver City mail to City offices.
Act as the City’s liaison to the U. S. Postal Service in implementing mail regulation
changes, resolving scheduling problems and other mail related issues to ensure efficient
mail delivery and service.
Plan work and delivery route schedules.
Drive a City automobile, van, or light truck.
Operate mail processing equipment; replenish postage on meters necessary to avoid
shortages.
Maintain adequate mail-related items for stock inventories.
Provide assistance to departments to determine their mail needs and requirements.
Perform other related duties as assigned.
Mail ClerkfMessenger
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QUALIFICATIONS:
To perform a job in this classification, an individual must be able to perform the
essential duties as generally described in the specification. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential duties in a specific job. The requirements listed below are representative of the
knowledge, skill and/or ability required.
Knowledpe of:
l Regulations and postage rates pertaining to processing and delivering United States
Mail.
l Postage meters, and other related mail equipment.
l City geography and location of City facilities.
l Rules of safe vehicle operation.
l Safe work methods, including proper lifting techniques and defensive driving
techniques.
Abilitv to:
l Sort internal mail by department and U.S. mail by zip code and deliver to City
locations.
Perform simple arithmetic, including percentages and decimals.
Communicate effectively, both orally and in writing.
Safely drive a vehicle,
Understand and follow oral and written instructions.
Schedule workload.
Deal courteously with other City employees and the public.
Read and follow map designations.
Keep simple records.
Operate mail processing equipment.
EXPERIENCE AND EDUCATION:
Any combination equivalent to experience and education that could likely provide the
required knowledge and abilities is qualifying.
SPECIAL REOUIREMENT:
Possession of an appropriate valid California Drivers License.
PHYSICAL/MENTAL DEMANDS AND ENVIRONMENTAL SETTING:
While performing the duties of this class, an employee is regularly required to sit; talk
or hear, in person and by telephone; use hands to finger, handle, feel or operate standard
office and mail equipment; and reach with hands and arms. An employee is frequently
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required to walk and stand. Specific vision abilities required by this job include close
vision and the ability to adjust focus to read and operate office and mail equipment as
necessary during the course of the work assignments.
While performing the duties, employees of this class are regularly required to use
written and oral communication skills; and interact with staff and others encountered in
the course of work.
While performing the duties of this position, incumbents are regularly required to lift,
move, load and unload mail bins, packages and objects that may weigh up to 50 pounds;
drive a van or other City vehicle to deliver or pick up mail and transport mail to
buildings and off-site locations on a daily basis.
Daily mail delivery requires exposure to all conditions of weather and various office and
warehouse environments.
8-6-99
Attachment C Resolution No.
SALARY SCHEDULE - GENERAL EMPLOYEES
Effective September 14, 1999
CLASSIFICATION RANGE
ACCOUNT CLERK I 9
ACCOUNT CLERK II 17
ACCOUNTANT 60
ACCOUNTING SUPERVISOR 46
ACCOUNTING TECHNICIAN 32
ADMINISTRATIVE SECRETARY 37
APPLICATIONS SPECIALIST I 75
APPLICATIONS SPECIALIST II 94
APPLICATIONS SPECIALIST III 109
AQUATICS SPECIALIST 30
ASSISTANT ENGINEER 74
ASSISTANT PLANNER 64
ASSISTANT TO THE TREASURER 65
ASSOCIATE ENGINEER 91
ASSOCIATE PLANNER 78
BUILDING INSPECTOR I 55
BUILDING INSPECTOR II 70
BUILDING MAINTENANCE WORKER I 29
BUILDING MAINTENANCE WORKER II 41
BUILDING TECHNICIAN II 50
BUSINESS SYSTEMS SPECIALIST 84
BUYER 42
CIRCULATION SUPERVISOR 35
CODE ENFORCEMENT OFFICER I 43
CODE ENFORCEMENT OFFICER II 55
COMMUNITY LIBRARY SERVICES SUPERVISOR 50
CONSTRUCTION INSPECTOR I 55
CONSTRUCTION INSPECTOR II 70
CRIME PREVENTION TECHNICIAN 31
CROSS CONNECTION CONTROL TECHNICIAN 40
CUSTODIAN 3
CUSTODIAN II 14
DEPUTY CITY CLERK/TECHNICIAN 37
ELECTRICIAN 40
ENGINEERING TECHNICIAN I 37
ENGINEERING TECHNICIAN II 52
EQUIPMENT TECHNICIAN I 34
EQUIPMENT TECHNICIAN II 49
GRAPHIC ARTIST 40
HOUSING ASSISTANT 20
HOUSING SPECIALIST I 46
HOUSING SPECIALIST II 61
HUMAN RESOURCES TECHNICIAN 35
JUVENILE JUSTICE PROGRAM COORDINATOR 54
LEAD EQUIPMENT TECHNICIAN 59
LEGAL SECRETARY 47
LIBRARIAN I 38
LIBRARIAN II 53
LIBRARY ASSISTANT I 24
LIBRARY ASSISTANT II 35
LIBRARY CLERK I 1
LIBRARY CLERK II 4
MAINTENANCE WORKER I 14
MAIL CLERK/MESSENGER 1
METER SERVICES WORKER I 20
CLASSIFICATION RANGE
METER SERVICES WORKER II 29
METER SERVICES WORKER III 40
OFFICE SPECIALIST I 3
OFFICE SPECIALIST II 9
OPERATIONS/MAINTENANCE STOREKEEPER 43
PARK MAINTENANCE SPECIALIST 41
PARK MAINTENANCE WORKER II 22
PARK MAINTENANCE WORKER III 40
PARK DEVELOPMENT COORDINATOR 84
PLANNING TECHNICIAN I 35
PLANNING TECHNICIAN II 50
POLICE TRAINING COORDINATOR 36
POLICE RECORDS SPECIALIST I 15
POLICE RECORDS SPECIALIST II 20 RECORDS MANAGEMENT SUPERVISOR 56 RECREATION ASSISTANT 10
RECREATION SPECIALIST 29
RECREATION SUPERVISOR I 49
RECREATION SUPERVISOR II 64
SANITATION SYSTEMS OPERATOR I 24
SANITATION SYSTEMS OPERATOR II 35
SANITATION SYSTEMS OPERATOR III 43
SECRETARY 29
SENIOR BUILDING INSPECTOR 85
SENIOR BUILDING MAINTENANCE WORKER 46
SENIOR CIRCULATION SUPERVISOR 48
SENIOR CONSTRUCTION INSPECTOR 85
SENIOR ELECTRICIAN 46
SENIOR LIBRARIAN 68
SENIOR OFFICE SPECIALIST 17
SENIOR PLANNER 91
SITE MANAGER 4
STOREKEEPER 13
STREET MAINTENANCE WORKER II 23
STREET MAINTENANCE WORKER III 40
SYSTEMS ADMINISTRATOR I 51
SYSTEMS ADMINISTRATOR II 87
SYSTEMS ADMINISTRATOR III 113
TECHNICIAN I 35
TREE TRIMMER I 18
TREE TRIMMER II 26
TREE TRIMMER LEADWORKER 42
UTILITY MAINTENANCE WORKER III 40
UTILITY WORKER I 24
UTILITY WORKER II 35
UTILITY WORKER III 43
VALVE MAINTENANCE WORKER 40
WATER CONSERVATION SPECIALIST 38
WATER SYSTEMS OPERATOR I 34
WATER SYSTEMS OPERATOR II 48
WATER SYSTEMS OPERATOR III 55