HomeMy WebLinkAbout1999-09-14; City Council; 15386; Advertise For Bids For Cole Library Remodel!! 8 e %
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CITY OF CARLSBAD -AGENDA BILL
AB# wg(o m: APPROVAL OF PLANS AND SPECIFICATIONS
MTG. 9/l 4/99
DEPT. CD
AND AUTHORIZATION TO ADVERTISE FOR BIDS
FOR THE COLE LIBRARY REMODEL PROJECT
CITYMGR %=
RECOMMENDED ACTION:.
Staff recommends the City Council ADOPT RESOLUTION NO. 9 9 -3 / y approving the
plans and specifications and authorizing the advertisement for bids for the Cole Library Remodel
Project, City Project No. 33841.
ITEM EXPLANATION:
The City Council appropriated funds in the 1999 - 2000 Capital Improvement Program budget (CIP)
for the remodel of the Cole Library. The appropriation of these funds enables implementation of
previous City Council action to undertake an interim remodel of this facility in lieu of a complete
replacement of the Cole Library at this time. The ultimate replacement of this facility will be
budgeted in a future CIP when funds and opportunities arise.
On August 17, 1999, the City Council adopted Resolution No. 99-298 approving a design
agreement with the City’s library architecture firm of McGraw - Baldwin Architects for the design
work associated with the interim remodel of the Cole Library facility. The plans, specifications, and
contract documents have been completed and the improvements are ready for advertisement of bids.
The major components of the remodel of the Cole Library focus on the interior of the facility and
include:
New interior paint and carpet throughout the public areas
Removal of the older worn wall paneling
Reuse and reconfiguration of the existing shelving with new end panels
Install seismic bracing into the existing shelving components
All new public library furniture
New service desk units in Circulation, Childrens, Reference, and Genealogy
Recapturing of the large meeting room with improved acoustics
Relocation and expansion of the Genealogy collection on the second floor
New public access computers
Update of the computer and general electrical wiring throughout the building
Add safety glazing to existing window systems
As discussed in previous City Council presentations regarding the City’s Library Masterplan,
temporary closure of the Cole Library is required to undertake the improvements. Closure of the
building began August 31, 1999. This has initiated a multi-phased program of City-wide library
service improvements involving both the remodel of the Cole Library as well as the September 25,
1999 grand opening of the Carlsbad City Library on Dove Lane.
The City will be providing limited interim public library services within a portion of the Cole
Library facility during the remodel. The nature of the limited interim library services, service days
and hours, and related details are still being formulated by Library staff.
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PAGE 2 OF AGENDA BILL NO. I$ ‘3 h
Staff recommends approval of the plans and specifications and authorization to advertise for bids for
the Cole Library Remodel Project.
ENVIRONMENTAL REVIEW:
The project is an interior maintenance and repair effort. The Planning Director has determined this
project is categorically exempt from environmental review under Section 15301 of the CEQA
guidelines. A Notice of Exemption will be filed by staff subsequent to the City Council’s action
approving the project plans and specifications and authorization to solicit bids for this work.
FISCAL IMPACT:
The City Council has appropriated a total of $1.9 million in the current CIP for this project. The
City Council has previously approved the McGraw - Baldwin design contract totaling $59,300 and
the Yamada Enterprises shelving and modular service desk contract totaling $176,675. Other
components of the project to be provided by the City include public library furniture, public access
computers, and miscellaneous systems and equipment. Additionally, staff is finalizing the
construction management services contract which will be forthcoming for City Council approval
within the next few weeks.
EXHIBITS:
1. Resolution No. 97-3/y approving the plans and specifications and authorizing
the advertisement of bids for the Cole Library Remodel Project.
2. Plans and specifications on file in the Community Development Department.
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RESOLUTION NO. ta-314
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, APPROVING THE PLANS
AND SPECIFICATIONS AND AUTHORIZING THE
ADVERTISEMENT OF BIDS FOR THE COLE LIBRARY
WHEREAS, The City Council of the City of Carlsbad, California has previously
appropriated funds for the Cole Library Remodel Project, hereafter referred to as the “Project;”
and
WHEREAS, the City Council has previously entered into an agreement with McGraw -
Baldwin Architects for the design of the Project; and
WHEREAS, .the project plans and specifications are completed and ready for
advertisement of bids; and
WHEREAS, the City Council hereby finds it necessary, desirable, and in the public
interest to proceed with the Cole Library Remodel Project.
NOW, THEREFORE, be it resolved as follows:
1. That the above recitations are true and correct.
2. That the plans and specifications for the Project are hereby approved and the City Clerk is
authorized in accordance with State law to advertise for bids for the Project.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City Council on
the 14 th dayof September , 1999 by the following vote, to wit: