HomeMy WebLinkAbout1999-09-14; City Council; 15397; Palomar Airport Road Widening.- . 4
CITY OF CARLSBAD -AGENDA MLL .
9B# Is;??7 TITLE- .
WTG. 9/l 4199
IEPT. ENG
APPROVAL OF
ADDITIONAL APPROPRIATION FOR
PALOMAR AIRPORT ROAD WIDENING
PROJECT NO. 3286
CITY A-I-I-Y. b ftR
CITY MGR. +
RECOMMENDED ACTION:
Adopt Resolution No. 99 -2% r> appropriating additional funds for the construction of Palomar
Airport Road Widening, Project No. 3286.
ITEM EXPLANATION:
On September 8, 1998, the City Council awarded a contract in the amount of $2,482,233 to
Castello Inc. for the construction of Palomar Airport Road Widening from east of Yarrow Drive to
El Camino Real. As of this date, change orders and substantial changes in contract bid item
quantities have depleted the $332,000 contingency fund and has resulted in a net shortfall of
approximately $215,430. Consequently, staff recommends the additional appropriation of $300,000, which includes approximately $84,570 in additional contingency for any unforeseen
items required to complete the project.
Ten change orders have been issued to date and account for approximately $263,120. Four bid items required significantly greater quantities, increasing the contract cost by $308,324. The four
items are Unclassified Excavation, Imported Soils, 3” AC Overlay and 6” AC Pavement. Of the total
remaining bid items, the net change in quantity has reduced the contract cost by approximately
$24,014.
The change orders were issued to resolve utility conflicts, modify the plans to match existing
conditions, repair failed roadway segments and reimburse the contractor for water meter fees. The soils quantities are higher because unexpected unsuitable materials were encountered and were
removed and replaced. The asphalt quantities are higher because the original estimate was insufficient.
This project is predominantly funded by the County of San Diego, pursuant an agreement executed
with the City on August 22, 1989 which requires the County to contribute $2500,000 towards the construction of improvements to Palomar Airport Road. Staff will be seeking reimbursement from
the County for additional cost of items addressed by the agreement.
Table 1, below, itemizes the cost overage. Tables 2 and 3, below, itemizes the change orders and
the four bid items with significant cost increase, respectively.
TABLE 1. COST ITEMIZATION
Contingency fund (+) $ 332,000
Change orders to date
Cost increase for the four major bid items
Cost decrease (net) of remaining bid items
Net shortfall
Additional contingency request
TOTAL ADDITIONAL FUNDS REQUIRED
(-) $ 263,120
(-) !§ 308,324
(+) $ 24,014
$ 215,430
$ 84,570
$300,000
.
Page 2 of Agenda Bill No. /5399
Change Order No.
1
2
3
4
5
6
7
8
9
10
TABLE 2. CHANGE ORDERS
I
Description cost
Pot-hole for utility locations $ 6,459
Relocate sewer line
Relocate storm drain; compensate contractor for delays
Construct sewer line support; pump storm drains
Repair failed roadway; revise unit price of grinding; change
concrete masonry unit
Install power & telephone service
Install fence; extend drainage swale; construct additional sidewalk;
relocate air release assembly
Replace signal conduit; modify irrigation lines; install automatic air
release assembly; modify traffic control plans
Revise retaining wall; modify electrical service; wire mesh & felt for medians; relocate blow off valve
Reimburse water meter fees; share cost of Saturday work; additional striping and survey
TOTAL
$ 2,200
$ 51,703
$ 3,000
$ 56,040
$ 18,700
!§ 38,833
$ 15,000
$ 23,686
$ 47,499
$ 263,120
TABLE 3. BID ITEMS WITH SIGNIFICANT INCREASE IN QUANTITY
I I I I cost I
ENVIRONMENTAL REVIEW:
The potential impacts of the project have been reviewed and found consistent with CEQA. A Mitigated Negative Declaration EIA 91-14 for this project was issued by the Planning Director on December 5, 1991. A Notice of Determination was filed on December 26, 1991. Staff review of the Mitigated Negative Declaration EIA 91-14 shows that there have been no changes to the project, the site or to the circumstances considered in the original Mitigated Negative Declaration that would require subsequent or supplemental environmental review including the modifications to the County access road which are within the study area and scope of the original environmental approval. Therefore, this project is in prior compliance with Mitigated Negative Declaration EIA 91-14.
FISCAL IMPACT:
Staff recommends an additional appropriation of $300,000 from the Public Facilities Fee Fund. Sufficient funds are available in the Public Facilities Fee Fund.
EXHIBITS:
1.
2.
Location Map.
Resolution No. (?9*330 appropriating additional funds for the construction of Palomar Airport Road Widening, Project No. 3286.
NOT JO SCALE
‘ROJECT NAME PROJECT EXHIBIT
PALOMAR AIRPORT ROAD WlDENlNG NUMBER 3286 I
I UPI.
-? r , ~
II
-
1
2
3
4
5
6
7
6
9
10
11
12
13
14
15
RESOLUTION NO. 99-330
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROPRIATING ADDITIONAL
FUNDS FOR THE CONSTRUCTION OF PALOMAR AIRPORT
ROAD WIDENING, PROJECT NO. 3286.
WHEREAS, additional funds are required to pay for portions of the construction already
completed on the Palomar Airport Road Widening project, a large complex project; and
WHEREAS, the additional contingency funds are required to complete the project; and
WHEREAS, the change orders to date have reached the limit of the City Manager’s
approval authority, pursuant to Municipal Code 53.28.172(c).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the additional appropriation of $300,000 from the Public Facilities Fee Fund
for the Palomar Airport Road Widening project is hereby approved.
16
3. That the City Manager is hereby authorized to approve construction change
orders in the total amount of $300,000 (approximately $215,430 shortfall and $84,570 additional
17
contingency). 18
19 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
II held on the 2lst day of seDtmer t 20
1999 by the following vote, to wit:
21
22
AYES: Council Members Lewis, Nygaard, Finnila, Hall & Kulchin
23
24
25
26 ATTEST: II 27
(SEAL) KAREN R. KUNDTZ, Assistant-City Clerk