HomeMy WebLinkAbout1999-10-19; City Council; 15438; Approval For Purchase Of Dell Laptop ComputersL
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CITY OF CARLSBAD -AGENDA BILL s/
p Y d Y r?
AB# 15,438 APPROVAL OF THE PURCHASE OF DELL LAPTOP TITLE:
COMPUTERS FOR THE POLICE DEPARTMENT
MTG. 10/19/99
DEPT. PC)1
I RECOMMENDED ACTION:
Adopt Resolution No. 99-460 approving the purchase of 54 Dell laptop computers for the Police
Department.
ITEM EXPLANATION:
The City budgeted $100,000 for the purchase of laptops for patrol officers. Additionally, nine existing
outdated patrol laptop computers will be funded through the CIP Computer Replacement Fund.
Providing officers with personal laptops will allow them to become more technologically proficient,
therefore allowing the department to make an easier transition to the complex mobile data computer
network to be installed within the next two years. Given the state of technology and the speed of
obsolescence, we have an ideal “window of opportunity” to prepare our officers for the future; laptops
purchased today will last approximately two years - the estimated time it will take to install the mobile
data system - and are a logical step in preparing employees for a more complex technological future.
Not only will personal laptops for patrol result in more accurate and professionally prepared cases, it
will also keep officers available in the field instead of isolated from the public while at the Safety
Center preparing reports on desktop PC’s. Carlsbad Police will also be prepared to comply with the
expected state and local mandates that the submittal of all crime reports be in electronic format.
City Staff have chosen the DELL laptops because of their durability and economy. DELL laptops
have survived PC Computing’s “Notebook Torture Test” for the last five years and won the PC
Magazine’s annual “Editors’ Choice Award” in August of 1999.
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FISCAL IMPACT:
The total estimated cost for fifty-four Dell laptops is$l18,853.57. This includes $117533.70 for the
laptops plus $1319.87 for the DGS fee. The laptops will be purchased through the CMAS contract
3-99-00-0167C and therefore the State of Californiaadds a fee of %1.21. Please see Exhibit 2, the
quotation from Deli for 54 laptops.
The budget for these laptops was approved by Council as part of existing department budgets and the
CIP. There is no additional estimated fiscal impact to the City.
EXHIBITS:
1. Resolution No. 99-460
2. Dell quotation for 54 laptops.
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RESOLUTION NO. 99-460
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, FOR THE APPROVAL OF THE
PURCHASE OF DELL LAPTOP COMPUTERS FOR THE POLICE
DEPARTMENT
WHEREAS, the City Council of the City of Carlsbad, California, finds as follows:
1. That it would be beneficial for the City to purchase laptop computers for police officers
assigned to the Patrol Division of the Carlsbad Police Department; and ,
2. That providing officers with personal laptops will allow officers to become more
technologically proficient, and,
3. That providing officers with laptops will allow the City to comply with expected state
and local mandates that submittal of all crime reports be in electronic format.
NOW, THEREFORE, the City Council of the City of Carlsbad does hereby resolve as
/ follows: II 1. That the purchase of patrol laptops from Dell Computer Corporation be approved.
2. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute
said agreement for and on behalf of the City of Carlsbad, California on the 19th
day of October , 1999, by the following vote to wit:
AYES: Lewis, Hall, Binnila, Nygaard, Kulchin
NOES: None.
ATTEST:
+cy/7.m
AL&HA L. RAUTENKRANZ, City Clerk
(SEAL)
tORRAiNE M. WOOD, Deputy City Clerk
1e/e5/99 14 : 49 : 34 DEL:- IHF'U~ CORP-> 76u 9318473 r- CrmwER colw Page 882
EXHIBIT 2, Page one
WL QUOTATION
Maria October 05 1999
SmJ #
220-6342
310-3043
310-6504
311-0724
313-0249
340-7506
420-0193
900-0860
54
54
54
54
54
54
54
54
DESCRIPTION
Latitude CPtC4OOGT,14.1",
US/WW,Celeron,Factory Install
No Modem For Dell Latitude
Notebooks
Nylon Carrying Case,Universal,
For Dell Latitude
CP/CPi/CPiA/CPt/CPiR Notebooks
Packaged With System 64M8,l DIb&SDRAM,For Dell
Latitude CPiA/CPt/CPiR,
Notebooks,Factory Install 24X CD-Rm,Internal/External,
For Dell Latitude
CP/CPi/CPiA/CPt/CPiR Notebooks
Factory Install
Q.BGB,Bard Drive,9.5Mt4,
for Dell Latitude CPt/CPiR
Notebooks,Factory Install Windows '95,CD,English,for
Dell Latitude CPt/CPiR
Notebooks,Factory Install
Next Business Day
On-Site Service, Initial
Year, Wang w/International
Support
UNIT EXTENDED PRICE PRICE
2,020.oo 109,080.OO
.oo
For your comwnience, we have listed your sales represent&e your quote number and your customer number which will provide you with faster service when you are ready to place your order.
Prices and tax rates are subject to change.
elJIhemandParcaulLeadng~bymllnnndrl~,m~~~. l.mlng Doa~mnWbn Foe $55
Sales Representative:
LAUREN BALFORD
32436719 Quote #:
Customer #:
, 00
DELL MARKETING L.P. ONE DELL WKY, ROUND ROCK, TX 78682
(800) 981-335.5 EXT 67643 (800) 433-9527 SALES REP FAX REV.0
1emm 14:58:29 DELi -‘IHPUTER CDEP-> 768 931 8473 r r-4 mwum cow Page883
. EXHIBIT 2, Page two -
WL QUOTATION
Maria October 05 1999
SKU 9 QTY
900-2062 54
**t****t 0
DESCRIPTION
Selectcare, 2 Year Extended,
Next Business Day On-Site
Service Contract, BSC
w/International Support
CMAS# 3-99-00-0167C
UNIT FXTFNED
PRICE PRICE
.oo .oo
This quote is subject to the terms of
the agreement signed by you and Dell, or
absent such agreement, is subject to the
applicable Dell standard terms of sale.
t****+ PLEASE CONFIFW THE ACCUBACY OF YOUR
l ***** OPERATING SYSTEM,SOFTW@E &HARDWARE
****** PRIOR TO PLACING AN ORDER
SUB TOTAL 109,080.OO
8,453.71
SBIPPING and/or EEWDLING .oo
OTNER .oo
Thank you for calling Dell TOTAL $117,533.71
For your convenience, we have listed your sales repres?ntat@ your quote number and your customer number which WIU provide you with faster service when you are ready to place your order.
Prices and tax rates are subject lochange.
Sales Bepresentative:
LAUREN BALFORD
Quote #: 32436719
e~&uld~~~~byDennradd~,nhdapsndant~. customer x:
Laming DoammMm
DELL MARKETING L.P. ONE DELL U&Y, ROUND ROCK, TX 78682
(800) 981-3355 EXT 67643 (800) 433-9527 SALES PEP FAX mvc