The URL can be used to link to this page

Home My WebLink About1999-11-02; City Council; 15464; Park Maintenance Services’ oJYc CITY OF CARLSBAD - AGENDA c3lLL AB# TITLE: 1 5 a464 DEPT. H 11-a-w MTG. _ _ _ AMENDMENT WITH PONDEROSA LANDSCAPE CITY ATTY AGREEMENT FOR PARK MAINTENANCE SERVICES 5 DEPT. PW CITY MGRS RECOMMENDED ACTION: Adopt Resolution No. 99-476 authorizing the City Manager to execute the amendment to the agreement between the City of Carlsbad and Ponderosa Landscape for park maintenance services. ITEM EXPLANATION: On August 16, 1999, Council approved extending the parks maintenance agreement with Ponderosa Landscape, Inc. The agreement allows Ponderosa to perform basic landscaping maintenance at City ofices, park facilities, CMWD reservoir facilities, the I-5/La Costa Interchange and City Arts facility. Recently, staff approached Ponderosa and requested a maintenance quotation for Carrillo Ranch Slopes. Due to the significant amount of acreage, the City does not have the adequate amount of staffing to maintain this area. Contracting maintenance services for this area will not only be cost effective, but will also encourage desirable vegetation growth, protect the site from erosion, and present a well groomed appearance. Amending the initial agreement to reflect this additional service and fee (as described below) is required by C.M.C. Section 3.28.172. FISCAL IMPACT: The fee for the additional landscape maintenance service will be $36,180 annually. Funds will be appropriated. from the Miscellaneous Outside Services Fund (Account No. 150207550), in which adequate funding exists. EXHIBITS: 1. Resolution No. 99-476 authorizing the City Manager to execute the amendment to the agreement between the City of Carlsbad and Ponderosa Landscape for park maintenance services. 2. Amendment No. 3 to Agreement I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 99-476 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AMENDMENT OF THE INITIAL AGREEMENT WITH PONDEROSA LANDSCAPE, INC. FOR PARK MAINTENANCE SERVICES WHEREAS, the initial agreement, dated July 15, 1998, identified a scope of work as basic landscaping maintenance; and WHEREAS, on August 16, 1999, Council approved extending the parks maintenance agreement with Ponderosa Landscape, Inc. until June 30,200O and amended the scope of work to include City Arts facility; and WHEREAS, the City of Carlsbad and Ponderosa Landscape now desire to alter the scope of work to include Carrillo Ranch Slopes; and WHEREAS, an amendment to the agreement and fee schedule ha;e been negotiated to reflect the altered scope of work (Attachment A). NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Carlsbad as follows: 1. That the above recitations are true and correct. 2. That Amendment No. 3 to the Agreement between the City of Carlsbad and Ponderosa Landscape, Inc. (Exhibit 2) is hereby approved. 3. That the City Manager is hereby authorized to sign the amendment on behalf of the City. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 2nd dayof November , 1999, by the following vote, to wit: AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchin ATTEST: (SEAL) 2 n -. &lENDMENT NO.ATO AGREEMEN’r This Amendment is entered into and effective as of the 9th day of NOVEMBER , 1999, amending the agreement dated July 15 1998 by and between the City of Carlsbad, a municipal corporation, hereinafter referred to as “City,” and Ponderosa Landscape, hereinafter referred to as “Contractor,” for Park Maintenance Service. RECITALS WHEREAS, the initial agreement, dated July 15, 1998 identified a scope of work as basic landscaping maintenance at City office and Parks facilities, CMWD reservoir facilities and I-5/La Costa Interchange; and WHEREAS, the City and Contractor ratified the extension of the term of the agreement dated July 15,1998 for a period of one year ending on June 30,200O and amended the scope of work to include the City Arts facility; and WHEREAS, the parties to this aforementioned agreement now desire to alter the scope of work as follows: to include Carrillo Ranch Slopes; and WHEREAS, a supplemental scope of work and fee schedule have been negotiated and agreed to between the parties hereto, and as shown in Attachment “A” Scope of Services and Fee; and NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor hereby agree as follows: ‘l. Contractor shall provide services as outlined in Attachment “A”. 2. City shall pay Contractor for all work associated with Paragraph 3 above, on a time and materials basis not-to-exceed $36,180. Contractor shall provide City on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 04/16/98 - - 3. All other provisions of the aforementioned agreement entered into on July 15, 1998 by and between City and Contractor shall remain in full force and effect. 4. All requisite insurance policies to be maintained by the Contractor shall include coverage for the amended assignment and scope of work. Acknowledged and Accepted: CONTRACTOR: Ponderosa Landscaoe, Inc. (name of Contractor) By: Red7 ~I,L\< (sign here) AlTEST: Bret Black. President (print name/title) (sign here) Karen R. Kundtz, Assistant City Clerk November 9, 1999 DATE City Clerk (print name/title) (Proper notarial acknowledgment of execution by Contractor must be attached. Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.) APPROVED AS TO FORM: RONALD R. BALL, City Attorney BY: 04/16/98 4 - State of California County of On /O 4d7H 97 personally appeared 0 personally known to me @ proved to me on the basis of satisfactory evidence t CommMon# 1225172 Notcry Publk - ccili- SanDlego-JfW y Mrcanm.~Jul19,pm Place Notary Seal Above to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer’s Name: q Individual 0 Corporate Officer - Title(s): 0 Partner - Cl Limited 0 General q Attorney in Fact 0 Trustee 0 Guardian or Conservator 0 Other: Signer Is Representing: Top of thumb here 0 1997 National Notary Association - 9350 De Soto Ave., P.O. Box 2402 - Chatsworth, CA 91313.2402 Prod. No. 5907 Reorder: Call Toll-Free I-800-876-6827 MAINTENANCE FREQUENCY SUMMARY FOR CARRILLO RANCH SLOPES General Maintenance: All repairs shall be to City standards utilizing the same quality materials and equipment as originally specified and/or installed. Maintenance Frequency Summary: I 1. Natural Area Maintenance 1 Monthly 2. Visual Inspection Drainage Facilities Check & Clean Bi-Monthly Monthly 3. 4. Irrigation Inspection Turf Maintenance Mowing Edging Clipping Removal Weed whip Fertilize Bi-Weekly Once/Week growing Season Twice/Month other Seasons or as needed (Nov. - March) At each mowing At each mowing Bi-Monthly 3Near Vertical Mow I l/Year Aerate 2Near, except sports turf (3Near) Pest Control As needed Visual Inspection Weekly I 5. A I s Ground Cover Maintenance: I Trim 1 Approx. 12Near ’ Fertilize I 2Near Pest Control I I As needed Shrub, Vine & Tree Maintenance: I Trim I 4lvear I 7. 8. Fertilize 2Near RestakeKheck Each site visit/hi-monthly minimum Hardscape Maintenance Weekly Grounds Policing Weekly MAINTENANCE FREQUENCY SUMMARY FOR CARRILLO RANCH SLOPES General Maintenance: All repairs shall be to City standards utilizing the same quality materials and equipment as originally specified and/or installed. Maintenance Frequency Summary: Vertical Mow 1Near Aerate 2Near, except sports turf (3Near) Pest Control As needed Visual Inspection I Weekly Ground Cover Maintenance: Trim Fertilize Approx. 12Nea.r 2Near 6. 7. Pest Control As needed Shrub, Vine & Tree Maintenance: Trim 4lyear Fertilize 2Near RestakeKheck Each site visit/hi-monthly minimum Hardscape Maintenance Weekly 1 8. Grounds Policing 1 Weekly I August 11, 1999 CITY OF CARLSBAD 1200 Carlsbad Village Drive Carlsbad, CA 92008 Attn: Doug Duncanson RE: Revised Monthly Maintenance Quotation for CARRILLO RANCH SLOPES Dear Doug: The following is our revised monthly maintenance quotation for Carrdio Ranch Slopes based on the attached amended Maintenance Frequency Summary sheet. Our total price for both the landscape and irrigation maintenance is S 3015.00 per month. Please contact me at my office if you have any questions. Sincerely, Bret Black, President PONDEROSA LANDSCAPE, MC. August 11,1999 CITY OF CAIUSBAD 1200 Carlsbad Village Drive Carlsbad, CA 92008 Attn: Doug Duncanson RE: Revised Monthly Maintenance Quotation for CARIULLO RANCH SLOPES Dear Doug: The following is our revised monthly maintenance quotation for Carrillo Ranch Slopes based on the attached amended Maintenance Frequency Summary sheet. Our total price for both the landscape and irrigation maintenance is S 3015.00 per month. Please contact me at my office if you have any questions. Sincerely, Bret Black, President PONDEROSA LANDSCAPE, INC