HomeMy WebLinkAbout1999-11-09; City Council; 15487; Cole Library Remodel Project8
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M-Y OF CARLSBAD - AGENM BILL
IJTJg:
APPROVAL OF AGREEMENT FOR ENVIRONMENTAL
SCIENCES PROFESSIONAL SERVICES FOR THE
COLE LIBRARY REMODEL PROJECT
CITY MGR w
RECOMMENDED ACTION:
Staff recommends the City Council ADOPT RESOLUTION NO. 99-L/42 approving an
agreement with Ninyo & Moore for environmental sciences professional services for the Cole
Library Remodel Project, City Project No. 33841.
ITEM EXPLANATION:
This agreement provides specialized environmental sciences professional services for the Cole
Library Remodel Project. The consultants, Ninyo & Moore of San Diego, will oversee the removal
and disposal of existing hazardous building materials within portions of the City’s Cole Library
facility. Ninyo & Moore is an experienced environmental sciences firm whose scope of work also
includes securing all required permits and approvals, inspection during the removal activities,
environmental testing of the facility following the removal of the materials, preparation of a final
report, and management of the entire operation on behalf of the City. These services will be
completed prior to the initiation of the remodel of the facility. The entire building, including the
portion in which interim library services are currently being provided, will be closed for 1 week
while these activities are completed. The interim library services will resume thereafter.
Because of the abbreviated schedule for the Cole Library Remodel Project and the critical need to
coordinate the hazardous materials removal activities immediately prior to the remodel of the
building, Ninyo & Moore was determined to be best suited for this work. Staff recommends
approval of this consulting agreement.
ENVIRONMENTAL REVIEW:
The project is an interior maintenance and repair effort. The Planning Director has determined this
project is categorically exempt from environmental review under Section 15301 of the CEQA
guidelines. A Notice of Exemption has been filed for this project.
FISCAL IMPACT:
The total cost for these services is $30,874.40. Funds are available in the project account for this
work without requiring additional appropriations. A summary of the total anticipated project costs
associated with the interim remodel of the facility is as follows:
. . Total CIP Appropnatlon ‘
Remodel contract $ 219,381
Furniture $ 85,000
Computers and cable system $ 100,000
Shelving and service desk modifications $ 176,675
Miscellaneous library equipment $ 15,000
PAGE 2 OF AGENDArI;ILL NO. /!J;,%F
Hazardous building materials removal $ 30,874
Window system modifications $ 30,000
Design architecture and submittal review $ 59,300
Construction management $ 48,596
Continrrencies (15% of subtotal) $ 115.00Q Estimated Project Total: $ 879,826
EXHIBITS:
1. Resolution No. 49-49a approving consulting agreement.
2. Consulting agreement with Ninyo & Moore.
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A
SOLUTION NO. 99-4!32
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, APPROVING AN
AGREEMENT FOR ENVIRONMENTAL SCIENCES
PROFESSIONAL SERVICES FOR THE CITY’S COLE
LIBRARY REMODEL PROJECT
WHEREAS, the City Council of the City of Carlsbad, California has previously approved
the Cole Library Remodel Project, City Project No. 33841, hereafter referred to as the “Project;”
and
WHEREAS, specialized environmental sciences professional services are required by the
City for the Project; and
WHEREAS, a scope of work and fee schedule have been prepared with Ninyo & Moore
for these services with said firm determined to be uniquely qualified to provide these services
within the City’s abbreviated available time frame; and
WHEREAS, the City Council hereby finds it necessary, desirable, and in the public
interest to proceed with an agreement to provide the required services for the Project.
NOW, THEREFORE, be it resolved as follows: ,
1. That the above recitations are true and correct.
2. That an agreement with Ninyo & Moore is hereby approved and the Mayor is authorized
to execute said agreement. Following the Mayor’s signature of said amendment, the City Clerk
is directed to forward copies of this resolution and the executed agreement to Ms. Lori A.
Cathcart, Operations Manager, Environmental Sciences Division, Ninyo & Moore, 5710 Ruffin
Road, San Diego, California 92 123 and the Library and Community Development Department.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City Council on
the 9th dayof NOVEMBER , 1999 by the following vote, to wit:
AYES: Council Members Lewis, Hall, Finnila, Nygaard, and Kulchin
NOES : None
ABSENT: None
CLAUDE A. LEWIS, Mayor
(ATTEST)
ALETHA L. IUUTE &, City Clerk
KAREN R. KUNDTZ, Assistant City Clerk
(SEAJ.4
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AGREEMENT FOR ENVIRONMENTAL SCIENCES
PROFESSIONAL SERVICES FOR THE
GEORGINA COLE LIBRARY PROJECT
THIS AGREEMENT is made and entered into as of the 20th day of October,
1999, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter
referred to as “City”, and NINYO & MOORE, hereinafter referred to as “Contractor.”
RECITALS
City requires the services of an environmental sciences Contractor to provide the
necessary asbestos abatement services for City’s Georgina Cole Library Project,
hereinafter referred to as the “Project;” and Contractor possesses the necessary skills
and qualifications to provide the services required by the City;
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
I. CONTRACTOR’S OBLIGATIONS
Contractor shall provide the complete services described in attached Exhibit “A”
dated October 15, 1999 incorporated by reference and made a part hereof.
2. CITY OBLIGATIONS
City shall designate an authorized representative to coordinate the work of
Contractor. City shall make available the Project facilities for Contractor to undertake
the work as described in attached Exhibit “A.” City shall pay Contractor in accordance
with the terms, conditions, and fee schedule described herein.
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rev. 2/26/99
4
3. PROGRESS AND COMPLETION
The work under this contract will begin within ten (10) calendar days after receipt
of notification to proceed by the City and be completed within ten (10) calendar days of
that date. Extensions of time may be granted if requested by the Contractor and
agreed to in writing by the City Manager or his authorized representative. The City
Manager or his authorized representative will give allowance for documented and
substantiated unforeseeable and unavoidable delays not caused by a lack of foresight
on the part of the Contractor, or delays caused by City inaction or other agencies’ lack
of timely action.
4. FEES TO BE PAID TO CONTRACTOR
The total fee payable for the services to be performed shall be $30,874.40. No
other compensation for services will be allowed except those items covered by
supplemental agreements per Paragraph 8, “Changes in Work.” Incremental
payments, if applicable, should be made as outlined in attached Exhibit “A.”
5. DURATION OF CONTRACT
This agreement shall extend for a period of two (2) years from date thereof. The
contract may be extended by the City Manager for two (2) additional one (1) year
periods or parts thereof, based upon a review of satisfactory performance and the City’s
needs. The parties shall prepare extensions in writing indicating effective date and
length of the extended contract.
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rev. 2/26/99
6. PAYMENT-OF FEES
Payment of approved items on the invoice shall be mailed to the Contractor
within 30 days of receipt of the invoice.
7. FINAL SUBMISSIONS
Within ten (10) days of completion of the work herein described, Contractor shall
deliver to the City the following items:
.
a. One (1) copy of all project correspondence, reports, data, exhibits,
permits, approvals, testing results, laboratory reports, and all other materials and
information related to the Project;
b. Three (3) copies of the “asbestos abatement Close Out Document” as
described in attached Exhibit “A.”
8. CHANGES IN WORK
If, in the course of the contract, changes seem merited by the Contractor or the
City, and informal consultations with the other party indicate that a change in the
conditions of the contract is warranted, the Contractor or the City may request a change
in contract. Such changes shall be processed by the City in the following manner: A
letter outlining the required changes shall be forwarded to the City by Contractor to
inform them of the proposed changes along with a statement of estimated changes in
charges or time schedule. A Standard Amendment to Agreement shall be prepared by
the City and approved by the City according to the procedures described in Carlsbad
rev. Z/26/99
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Municipal Code Section 3.28.172. Such Amendment to Agreement shall not render
ineffective or invalidate unaffected portions of the agreement.
9. COVENANTS AGAINST CONTINGENT FEES
The Contractor warrants that their firm has not employed or retained any
company or person, other than a bona fide employee working for the Contractor, to
solicit or secure this agreement, and that Contractor has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting
from, the award or making of this agreement. For breach or violation of this warranty,
the City shall have the right to annul this agreement without liability, or, in its discretion,
to deduct from the agreement price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fees, gift, or contingent fee.
lo. NONDISCRIMINATION CLAUSE.
The Contractor shall comply with the state and federal laws regarding
nondiscrimination.
11. TERMINATION OF CONTRACT
In the event of the Contractor’s failure to prosecute, deliver, or perform the work
as provided for in this contract, the City Manager may terminate this contract for
nonperformance by notifying the Contractor by certified mail of the termination of the
Contractor. The Contractor, thereupon, has five (5) working days to deliver said
documents owned by the City and all work in progress to the City Manager or his
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rev. 2/26/99
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authorized representative. The City Manager or his authorized representative shall
make a determination of fact based upon the documents delivered to City of the
percentage of work which the Contractor has performed which is usable and of worth to
the City in having the contract completed. Based upon that finding as reported to the
City Manager, the Manager shall determine the final payment of the contract.
This agreement may be terminated by either party upon tendering thirty (30)
days written notice to the other party. In the event of such suspension or termination,
upon request of the City, the Contractor shall assemble the work product and put same
in order for proper filing and closing and deliver said product to City. In the event of
termination, the Contractor shall be paid for work performed to the termination date;
however, the total shall not exceed the lump sum fee payable under paragraph 4. The
City Manager shall make the final determination as to the portions of tasks completed
and the compensation to be made.
12. CLAIMS AND LAWSUITS
The Contractor agrees that any contract claim submitted to the City must ‘be
asserted as part of the contract process as set forth in this agreement and not in
anticipation of litigation or in conjunction with litigation. The Contractor acknowledges
that if a false claim is submitted to the City, it may be considered fraud and the
Contractor may be subject to criminal prosecution. The Contractor acknowledges that
California Government Code sections 12650 et seq., the False Claims Act, provides for
civil penalties where a person knowingly submits a false claim to a public entity. These
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rev. 2/26/99
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provisions include false claims made with deliberate ignorance of the false information
or in reckless disregard of the truth or falsity of information. If the City of Carlsbad seeks
to recover penalties pursuant to the False Claims Act, it is entitled to recover its
litigation costs, including attorney’s fees. The Contractor acknowledges that the filing of
a false claim may subject the Contractor to an administrative debarment proceeding
wherein the Contractor may be prevented to act as a Contractor on any public work or
improvement for a period of up to five years. The Contractor acknowledges debarment
by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor
from the selection process. -ial)
The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026,
3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference.
U+tnitial)
13. JURISDICTION
The Contractor agrees and hereby stipulates that the proper venue and
jurisdiction for resolution of any disputes between the parties arising out of this
agreement is San Diego County, California.
14. STATUS OF THE CONTRACTOR
The Contractor shall perform the services provided for herein in Contractor’s own
way as an independent Contractor and in pursuit of Contractor’s independent calling,
and not as an employee of the City. Contractor shall be under control of the City only
as to the result to be accomplished, but shall consult with the City as provided for in the
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rev. 2126199
request for proposal. The persons used by the Contractor to provide services under this
agreement shall not be considered employees of the City for any purposes whatsoever.
The Contractor is an independent Contractor of the City. The payment made to
the Contractor pursuant to the contract shall be the full and complete compensation to
which the Contractor is entitled. The City shall not make any federal or state tax
withholdings on behalf .of the Contractor or its employees or subcontractors. The City
shall not be required to pay any workers’ compensation insurance or unemployment
contributions on behalf of the Contractor or its employees or subcontractors. The
Contractor agrees to indemnify the City within 30 days for any tax, retirement-
contribution, social security, overtime payment, unemployment payment or workers’
compensation payment which the City may be required to make on behalf of the
Contractor or any employee or subcontractor of the Contractor for work done under this
agreement or such indemnification amount may be deducted by the City from any
balance owing to the Contractor.
The Contractor shall be aware of the requirements of the Immigration Reform
and Control Act of 1986 and shall comply with those requirements, including, but not
limited to, verifying the eligibility for employment of all agents, employees,
subcontractors and Consultants that are included in this agreement.
15. CONFORMITY TO LEGAL REQUIREMENTS
The Contractor shall cause all drawings and specifications to conform to all
applicable requirements of law: federal, state and local. Contractor shall provide all
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rev. 2/26/99
necessary supporting documents, to be filed with any agencies whose approval is
necessary. The City will provide copies of approved Project plans to any other
agencies.
16. OWNERSHIP OF DOCUMENTS
All plans, studies, sketches, drawings, reports, and specifications as herein
required are the property of the City, whether the work for which they are made be
executed or not. In the event this contract is terminated, all documents, plans,
specifications, drawings, reports, and studies shall be delivered forthwith to the City.
Contractor shall have the right to make one (1) copy of the plans for its records.
17. REPRODUCTION RIGHTS
The Contractor agrees that all copyrights which arise from creation of the work
pursuant to this contract shall be vested in City and hereby agrees to relinquish all
claims to such copyrights in favor of City.
18. HOLD HARMLESS AGREEMENT
Contractor agrees to indemnify and hold harmless the City of Carlsbad and its
officers, officials, employees and volunteers from and against all claims, damages,
losses and expenses including attorneys fees arising out of the performance of the
work described herein caused by any willful misconduct, or negligent act, or omission of
the contractor, any subcontractor, anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable.
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rev. 2/26/99
19. ASSIGNMENT OF CONTRACT
The Contractor shall not assign this contract or any part thereof or any monies
due thereunder without the prior written consent of the City. City approves the
subcontractor(s) included in attached Exhibit “A.”
20. SUBCONTRACTING
If the Contractor shall subcontract any of the work to be performed under this
contract by the Contractor, Contractor shall be fully responsible to the City for the acts
and omissions of Contractor’s subcontractor and of the persons either directly or
indirectly employed by the subcontractor, as Contractor is for the acts and omissions of
persons directly employed by Contractor. Nothing contained in this contract shall
create any contractual relationship between any subcontractor of Contractor and the
City. The Contractor shall bind every subcontractor and every subcontractor of a
subcontractor by the terms of this contract applicable to Contractor’s work unless
specifically noted to the contrary in the subcontract in question approved in writing by
the City.
21. PROHIBITED INTEREST
No official of the City who is authorized in such capacity on behalf of the City to
negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or
approving of this agreement, shall become directly or indirectly interested personally in
this contract or in any part thereof. No officer or employee of the City who is authorized
in such capacity and on behalf of the City to exercise any executive, supervisory, or
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rev. 2/26/99
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similar functions in connection with the performance of this contract shall become
directly or indirectly interested personally in this contract or any part thereof.
22. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the
City, either before, during or after the execution of this contract, shall affect or modify
any of the terms or obligations herein contained nor entitle the Contractor to any
additional payment whatsoever under the terms of this contract.
23. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 17, “Hold Harmless Agreement,” all
terms, conditions, and provisions hereof shall inure to and shall bind each of the parties
hereto, and each of their respective heirs, executors, administrators, successors, and
assigns.
24. EFFECTIVE DATE
This agreement shall be effective on and from the day and year first written
above.
25. CONFLICT OF INTEREST
The City has determined, using the guidelines of the Political Reform Act and the
City’s conflict of interest code, that the Contractor will not be required to file a conflict of
interest statement as a requirement of this agreement. However, Contractor hereby
acknowledges that Contractor has the legal responsibility for complying with the
rev. 2/26/99
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Political Reform Act and nothing in this agreement releases Contractor from this
responsibility.
26. INSURANCE
The Contractor shall obtain and maintain for the duration of the contract and any
and all amendments insurance against claims for injuries to persons or damage to
property which may arise out of or in connection with performance of the work
hereunder by the Contractor, his agents, representatives, employees or subcontractors.
Said insurance shall be obtained from an insurance carrier admitted and authorized to
do business in the State of California. The insurance carrier is required to have a
current Best’s Key Rating of not less than “A-V and shall meet the City’s policy for
insurance as stated in Resolution No. 91-403.
A. Coveraaes and Limits.
Contractor shall maintain the types of coverages and minimum limits
indicated herein, unless a lower amount is approved by the City Attorney or City
Manager:
1. Comprehensive General Liability Insurance. $1,900,000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits shall apply
separately to the work under this contract or the general aggregate shall be twice the
required per occurrence limit.
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rev. 2/26/99
2. Automobile Liability (if the use of an automobile is involved for
Contractor’s work for the City). $1 ,OOO,OOO combined single-limit per accident for bodily
injury and property damage.
3. Workers’ Compensation and Employer’s Liability. Workers’
Compensation limits as required by the Labor Code of the State of California and
Employer’s Liability limits of $1 ,OOO,OOO per accident for bodily injury.
4. Professional Liability. Errors and omissions liability appropriate to
the contractor’s profession with limits of not less than $1 ,OOO,OOO per claim. Coverage
shall be maintained for a period of five years following the date of completion of the
work.
B. Additional Provisions.
Contractor shall ensure that the policies of insurance required under this
agreement contain, or are endorsed to contain, the following provisions.
1. The City shall be named as an additional insured on all policies
excluding Workers’ Compensation and Professional Liability.
2. The Contractor shall furnish certificates of insurance to the City
before commencement of work.
3. The Contractor shall obtain occurrence coverage, excluding
Professional Liability which shall be written as claims-made coverage.
rev. 2/26/99
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4. This insurance shall be in force during the life of the agreement and
any extension thereof and shall not be canceled without 30 days prior written notice to
the City sent by certified mail.
5. If the Contractor fails to maintain any of the insurance coverages
required herein, then the City will have the option to declare the Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order that the required coverages may be maintained. The Contractor is
responsible for any payments made by the City to obtain or maintain such insurance
and the City may collect the same from the Contractor or deduct the amount paid from
any sums due the Contractor under this agreement.
27. RESPONSIBLE PARTIES
The name of the persons who are authorized to give written notices or to receive
written notice on behalf of the City and on behalf of the Contractor in connection with
the foregoing are as follows:
For City: Title Municipal Projects Manager
Name John J. Cahill
Address 2075 Las Palmas Drive, Carlsbad, CA 92008
For Contractor: Title Operations Manager, Environmental Sciences
Name Lori A. Cathcart, R.E.A.
Address 5710 Ruffin Road, San Diego, CA 92123
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rev. 2/26/99
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28. BUSINESS LICFNSE
Contractor shall obtain and maintain a City of Carlsbad Business License for the
duration of the contract.
29. ENTIRE AGREEMENT
This agreement, together with any other written document referred to or
contemplated herein, embody the entire agreement and understanding between the
parties relating to the subject matter hereof. Neither this agreement nor any provision
hereof may be amended, modified, waived or discharged except by an instrument in
writing executed by the party against which enforcement of such amendment, waiver or
discharge is sought.
Executed by Contractor this 2% day of G-T , 1999.
CONTRACTOR:
NINYO & MOORE
(name of Contractor)
(print name ’ e) -
m. . . 4? f-Y/Z.
ATTEST:
IS)‘: _ ;;Chl/J IL
E
(sign here)
- QohdA. \sw )vusFduX% PctETHA LCR (print name/title)
F- y&T. li+-d%q 2w./(/d - ,’ .-
’ City Clerk
wTENI@~NZ
. . KAhEN R. KUNDTZ, Assistant City Clerk
(Proper notarial acknowledgment of execution must be attached.)
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rev. 2/26/99
17
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. CALIFORNIA ALL-PURPO, L ACKNOWLEDGMENT
State of ()ASAm,k
County of -SG-h?GO
On 1 c&e
personally appeared
/
Name and Title of Officer (e.g., “Ja%e Doe. Notary Pu$ic”)
if? A*Jd c-&&?&JC/ &&-k
Name(s) of Signe&
,
BY&sonally known to me - OR -0 proved to me on the basis of satisfactory evidence to be the person(s)
whose name(s) i&are subscribed to the within instrument
and acknowledged to me that la&be/they executed the
same in his/her/their authorized capacity(ies), and that by
t&/her/their signature(s) on the instrument the person(s),
or the entity upon behalf of which the person(s) acted,
executed the instrument.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer’s Name: Signer’s Name:
Cl Individual
0 Corporate Officer
Title(s):
0 Partner - Cl Limited 0 General
Cl Attorney-in-Fact
Cl Trustee
0 Guardian or Conservator
0 Other:
Signer Is Representing:
I I
Cl Individual
q Corporate Officer
Title(s):
0 Parlner- 0 Limited q General
0 Attorney-in-Fact
0 Trustee
0 Guardian or Conservator
0 Other:
Signer Is Representing:
I I
0 1994 National Notary Assofiation - 9236 Remmet Ave., P.O. Box 7184 l Canoga Park, CA 91309-7194 Prod. No. 5907 Reorder: Call Toll-Free l-800-976-6827
Grcrecnnm an3 Enwron.ment,~i Soence; C~-nwi!,~rr:
October 15, 1999
Proposal No. P-4613
Mr. John Cahill
Municipal Projects Manager
City of Carlsbad, Community Development
2075 Las Palmas Drive
Carfsbad, California 92009-1576
Subject: Asbestos Abatement Services Proposal
Georgina Cole Library
Carlsbad, California
INTRODUCTION.
In accordance with your request, Ninyo & Moore is pleased to submit this proposal to perform
asbestos abatement services, including contractor bid solicitation, abatement specification, as-
bestos abatement, air monitoring, and contractor observation during asbestos abatement
activities at the above-referenced site. The abatement project will be conducted in two phases
and will include the removal and disposal of the following:
Phase f
l Approximately 4,500 square feet of carpet, asbestos-containing vinyl floor tile and mastic
from the second floor. Mastic to be removed with a bead blaster.
l Approximately 70 square feet of vinyl sheet flooring from the break room on the first floor.
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Phase 2
l Approximately 800 square feet of acoustical plaster material from the walls of the first floor.
SCOPE OF SERVICES
Ninyo & Moore’s proposed scope of work will include the following:
l Perform a job-walk and obtain bids for removal, based on results found in the previously
performed survey, from four licensed asbestos abatement contractors.
l Contract with the chosen abatement contractor, based on qualifications, industry reputation
and cost.
l Conduct contractor observation during abatement activities.
57 IO Ruffm Road . San Diego. Callform 92 I23 l Phone (SSSj 576. IO00 l Fax (858) 576-9600
San Degc Irvvrne Ontano = Los Angeles ? Oakland * La: Vegaj l Salt Lake City - Phoemx
C h
City of Carlsbad, Community Development October 15, 1999
Georgina Cole Library Abatement Proposal No. P-4613
l Perform air monitoring before, during and after asbestos abatement activities.
l Submittal of air samples to a qualified laboratory for analysis by phase contrast microscopy
(PCM), in accordance with NIOSH 7400 test method.
l Preparation of an asbestos abatement Close Out Document, describing daily activities and
air sample analysis results during asbestos abatement.
COMPENSATION
The estimated fee for the scope of services outlined above is $30,874 (thirty thousand eight
hundred seventy-four dollars). A breakdown of the estimated fee is presented in Table 1 below:
I Task Estimated Fee I Project Coordination and Planning . $615.00
Specification and Bid Solicitation $1187.40
Abatement Activities $27,702.00
Laboratory Analysis $425.00
Close-out Document $945.00
Total Estimated Fee $30.874.40
Should conditions be encountered that warrant additional days of abatement, the client will be
contacted for authorization.
ASSUMPTIONS
The above scope of work and compensation is based on the following assumptions:
l A total of 10, 8 hour shifts will be necessary to complete the abatement project. Work is to
be conducted during daytime hours and portions of the facility will be operational at the
time of abatement. If additional hours are needed to complete the project, the client will be
contacted for authorization.
l Cabinets, stove, and sink located in the first floor kitchen will be demolished and disposed
of by the abatement contractor. Carpet located on the second floor will be disposed of by
abatement contractor. The client is responsible for supplying power and water on the job
site.
l Client will obtain a generator’s identification and a Hazardous Waste Tax Account number
for the transportation and disposal of the asbestos waste. If requested, Ninyo & Moore can
assist the client in this endeavor.
l Ninyo & Moore and its subconsultants will meet the client’s standard insurance require-
ments, as set forth in the Client’s Contract Insurance Provisions, dated June 7, 1999
P-461 3 WC
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City of Carlsbad, Community Development October 15, 1999
Georgina Cole Library Abatement Proposal No. P-4613
SCHEDULE
Upon receipt of written notice-to-proceed, work will begin 10 working days following submis-
sion of notification to regulatory agencies. Work on the Phase ‘I activities will be substantially
complete within approximately 5 working days, with completion no later than November.5,
1999, if work is started by October 28, 1999. Scheduling of Phase 2 activities is contingent
upon relocation of individuals and property located on the first floor. As such, the schedule will
be determined at a later date.
If the terms and conditions of this proposal meet with your approval, please respond in writing
to initiate project activities. We trust that this proposal satisfies your current requirements and
assure you that Ninyo & Moore will be responsive to your needs. If you have any questions or
comments regarding this proposal, please contact the undersigned at (858) 576-1000.
Sincerely,
Jerry She an, C.A.C.
Certified A bestos Consultant f
JRS/LAC/rlm
Distribution: (1) Addressee
rk
Lori A. Cathcart, R.E.A.
Operations Manager,
Environmental Sciences Division