HomeMy WebLinkAbout1999-11-09; City Council; 15490; Proposal Requests For CDBG Home Program. CITY OF CARLSBAD -AGENDA BILL
DEPT. H/RED
TITLE: AUTHORIZATION TO DISTRIBUTE REQUEST FOR DEPT. HD.
PROPOSALS FOR THE 2000-2001 CDBGlHOME PROGRAM;
ACCEPT COMMENTS AND APPROVE CDBGlHOME PROGRAM c1l-y All-y.
FUNDING PLAN STRATEGY; AND APPROVE THE CDBGlHOME
PROGRAM FUNDING APPLICATION REVIEW PROCESS. CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No. 94- 475, to authorize staff to distribute a “Request for Proposals” for the
2000-2001 Community Development Block Grant (CDBG)/Home Investment Partnership (HOME)
Program; accept comments and approve the 2000-2001 CDBG/HOME Funding Plan Strategy; and,
approve the CDBG/HOME application review process.
ITEM EXPLANATION:
In fiscal year 2000-2001, the City of Carlsbad will be entitled to a new allocation of Community
Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development
(HUD). As a participant in the San Diego Urban County Home Investment Partnership (HOME)
Consortium, the City will also receive federal HOME funds. To receive these funds, the City must submit
a “CDBG/HOME Consolidated Funding Plan” to HUD by May 15, 1999.
CDBG Pronram
The total amount of CDBG funding available for the 2000-2001 program year is approximately $704,504.
This figure includes an estimated $609,000 in new CDBG entitlement allocation, $78,850 in program
income from Villa Loma property lease payments, and $16,654; which is available for reallocation from
previously approved activities. Of the $704,504 total CDBG funds available, approximately $121,800 will
be used for the City’s administration of the CDBG Program and $185,278 will be used for payment of the
City’s Section 108 Loan for the Villa Loma affordable housing project.
The primary objective of the CDBG program is to assist low and moderate-income persons/households.
Each proposed project must meet at least one (1) of the national objectives for the CDBG Program and at
least one of the local housing and community development objectives. The local objectives for the
Carlsbad CDBG program are outlined in the attached “CDBGIHOME Investment Partnership Funding
Plan Strategy”-~Exhibit~~S).~-~ These- ~bjedives~refleed~the~ City’s desire-to develop aprogram Which best
meets the various needs of low and moderate-income Carlsbad residents.
HOME Proaram
The total amount of HOME funding available for allocation to eligible projects is anticipated to be
approximately $225,000. The primary objective of the HOME program is to provide affordable housing
opportunities for lower income households. The City of Carlsbad>may use HOME funds to implement the
following housing activities directly, through its local housing authority, or through for profit or non-profit
organizations: 1) housing acquisition/rehabilitation; 2) housing rehabilitation; 3) housing construction;
4) rental assistance/security deposits; 5) homebuyer assistance; and 5) associated
administration/planning activities.
Citv Council CDBG/HOME Ad Hoc Committee
A City Council CDBG/HOME Ad Hoc Committee was formed in 1998 to review the City’s CDBGIHOME
Program Funding Strategy and develop recommendations for changes to the Strategy which might better
meet the priority needs of lower income households in Carlsbad. The Ad Hoc Committee has determined
that affordable housing is a top priority need for lower income households in Carlsbad and is
recommending that the Funding Strategy be revised so that funds are more specifically focused on
providing additional affordable housing opportunities for low income households. Staff has revised the
CDBGIHOME Funding Strategy accordingly and developed a “Request for Proposals” (Exhibit 2) to
reflect this recommended change.
. . **
Page2ofAB# 16 $#
CDBG/HOME Advisonr Committee
To facilitate the selection and funding of activities which best meet the objectives of the CDBG/HOME
Program, a City Council appointed CDBG/HOME Advisory Committee will be responsible for interviewing
each applicant and making funding recommendations. The Advisory Committee will be assisted by staff,
who will evaluate and rank each of the eligible proposals according to pre-established criteria. The
Advisory Committee’s funding recommendations will then be presented to the City Council for
consideration and final approval.
Recommendation
In order to develop Carlsbad’s 2000-2001 CDBG/HOME Program, staff is requesting the following three
actions from City Council at this time: I) authorization to distribute an RFP for the Program; 2)
acceptance of public comments and approval of the proposed 1999-2000 CDBG/HOME Funding Plan
Strategy; and, 3) approval of the application review and funding process for CDBG and HOME funds.
Due to the fact that the two year term for the previously appointed CDBGIHOME Advisory Committee has
expired, staff also requests that the Mayor direct Council Members to provide recommendations for
appointments to the CDBGIHOME Advisory Committee to represent each quadrant of the City. As a
reminder, the Advisory Committee consists of the following members: a Planning Commissioner, a
Housing Commissioner, a Senior Commissioner and a resident from each quadrant of the City. The
.. Advisory Committee will need to begin its work next January. Action by the City Council will be required at
a future date to appoint the Committee.
FISCAL IMPACT:
It is anticipated that the City will receive an estimated $609,000 in new CDBG entitlement funds and
$225,000 in HOME funds during fiscal year 2000-2001. Federal regulations for the CDBG program allow
the City to use a maximum of 20 percent ($121,800) of the new allocation for administration costs.
Federal regulations for the HOME program allow the San Diego Urban County HOME Consortium, as the
administrator, to use- a m~axim~um of 5 percent ($1.1,250) of then total HOME funds for admmrstration costs.
Administration of the CDBGIHOME program can be fully funded by use of the federal funds. There is no
fiscal impact on the General Fund.
EXHIBITS:
1. Resolution No. 99-4qs authorizing staff to distribute a “Request for Proposals” for the
2000-2001 CDBGIHOME Program, accepting comments and approving the 2000-2001 CDBG/HOME
Consolidated Funding Plan Strategy, and approving the CDBG/HOME Program Application Review
Process.
2. “Request for Proposals” for Carlsbad’s 2000-2001 CDBG/HOME Program.
3. City of Carlsbad’s 2000-2001 CDBGlHOME Consolidated Funding Plan Strategy.
4. CDBG/HOME Program Application Review Process.
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CITY COUNCIL RESOLUTION NO. w-495.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING DISTRIBUTION OF A REQUEST FOR
PROPOSALS FOR THE 2000-2001 CDBGMOME PROGRAM; ACCEPTING
PUBLIC COMMENTS AND APPROVING THE 2000-2001 CDBG/HOME
PROGRAM FUNDING PLAN STRATEGY; AND APPROVING THE
CDBG/HOME APPLICATION REVIEW PROCESS.
WHEREAS, the City of Carlsbad, California, is entitled to a new allocation of Community
Development Block Grant (CDBG) funds from the U. S. Department of Housing and Urban
Development (HUD) for fiscal year 2000-200 1; and,
WHEREAS, on June 29, 1999 an agreement between the City and the County of San Diego was
executed approving the City’s participation in the San Diego Urban County HOME Investment
Partnership Consortium, and is, therefore, entitled to an allocation of HOME Investment Partnership
1 funds for the fiscal year 2000-2001; and,
WHEREAS, the City Council of the City of Carlsbad held a public hearing to consider the
distribution of a “Request for Proposals” for a 2000-2001 CDBGMOME Program and the required
documents .for develo.pment and implementation of the 2000-200 1 CDBGLHOME Program; and,
WHEREAS, the City Council has taken all testimony into account.
NOW, THEREFORE BE IT HEREBY RESOLVED as follows:
1. That the above recitations are true and correct.
2. That staff of the Housing and Redevelopment Department is author&d to distribute a
“Request for Proposals” for the City of Carlsbad’s 2000-200 1 CDBGLIOME Program.
3. That the City Council approves the 2000-2001 CDBG/HOME Funding Plan Strategy,
required by-federal regulations, for Carlsbads CDBGLHOME Program.
4. That the City Council approves the proposed CDBGLHOME Application Review Process.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City
of Carlsbad, California, held on the 16th day of November, 1999, by the following vote, to wit:
AYES: be+?, Hall Kulchin
NOES: Finnila, Nygaard
ABSENT: NONE
ABSTAIN:
ATTEST:
KRANZ, City Clerk stant City Clerk
- EXHIBIT NO. 2
CITY OF CARLSBAD
2000-200 1
COMMUNITY DEVELOPMENT BLOCK GRANT/HOME PROGRAM
REQUEST FOR PROPOSALS
I. Introduction
Funding for the federal Community Development Block Grant (CDBG) Program is authorized
under Title I of the Housing and Community Development Act. The program provides grants on
a formula basis to entitled cities and counties to develop viable urban communities through the
provision of decent housing, a suitable living environment and by expanding economic
opportunities for low and moderate income persons.
Funding for the federal Home Investment Partnership (HOME) Program is authorized under Title II
of the Cranston-Gonzales National Affordable Housing Act. The program provides grants on a
formula basis to entitled cities, counties and city/county consortiums to create affordable
housing for lower income households. The City of Carlsbad receives HOME funds as a member
of the San Diego County HOME Consortium, a group consisting of the County of San Diego and
various cities in the county formed for the purpose of obtaining federal HOME funds.
II. Proaram Develooment
The City of Carlsbad is eligible to receive CDBG funds on an annual basis. In order for Carlsbad ’
to receive the grants, a list of community development objectives must be developed along
with an outline of proposed projects. The City of Carlsbad must also certify that it has followed
an approved Consolidated Plan for Housing and Community Development and that not less
than 70% of the CDBG funds will be used for activities that benefit low and moderate income
persons. Low and moderate income guidelines are based upon household size and a chart is
attached for your reference.
The City is eligible to receive HOME funds on an annual basis as a member of the San Diego
County HOME Consortium. The City submits projects eligible for HOME funds to the Consortium
for inclusion in the County’s Consolidated Plan. The eligibility of households for HOME assistance
varies with the nature-of-the funded activity.- For -rental housing -and ~rental assistance, ~at-least
90% of benefiting households must have incomes that are no more than 60% of the median
family income for the area. In rental projects with five or more assisted units, at least 20% of the
units must be occupied by families with incomes that do not exceed 50% of the area median
income. The incomes of households receiving HOME assistance must not exceed 80% of the
area median income.
Ill. Reauest for Prooosals
The total amount of CDBG funds from the U.S. Department of Housing & Urban Development
estimated to be available for Carlsbad in 2000-2001 is approximately $704,504. This figure
includes an estimated $609,000 in new CDBG entitlement allocation and $95,504 which will be
reallocated from program income and previously approved projects which were canceled or
were completed with a surplus of funds.
Of the $704,504 total CDBG funds available, $121,800 will be used for the City’s administration of
the CDBG Program and $185,278 will be used for payment of the City’s Section 108 Loan.
Approximately $9 1,350 will be available for eligible public service activities and $306,076 will be
available for pubic facilities, improvements and other eligible activities. It is estimated that
$225,000 in HOME funds will be available for affordable housing proposals.
:
.
CDBG/HOME Program
Request for Proposals
Page 2
-0
To develop a 2000-2001 CDBG/HOME program which meets the needs of the low and
moderate income population, Carlsbad requests assistance from members of the community.
Citizen participation is critical to the success of the Carlsbad CDBG/HOME program. Therefore,
we are encouraging all community members to consider the needs of low and moderate
income persons within Carlsbad and submit an application for a proposed project(s) or service.
The Proposal Review Process for the CDBG/HOME Program is attached for your information.
Per federal regulations, all HOME funds must be used for affordable housing purposes and CDBG
funds may be used for, but are not limited to: public service activities, acquisition of real
property, relocation and demolition, rehabilitation of residential and nonresidential structures,
construction of public facilities and improvements and conversion of schools for eligible
purposes. In addition, CDBG funds may be used for activities relating to energy conservation
and renewable energy resources. Assistance may also be provided to profit-motivated
businesses to carry out economic development activities which benefit low and moderate
income persons/households.
The types of activities that generally are not eligible for CDBG funding include: buildings for the
general conduct of government, political activities, income payments, construction of new
housing and other facilities offering 24-hour care.
NATIONAL OBJECTIVES
The City of Cartsbad is committed to using CDBG funds to finance projects and services which
provide direct benefit to low and moderate income residents. Every project proposed for the
CDBG program must address at least one of the three broad National Objectives for the
program. The National Objectives are:
1. Provide direct benefit to low and moderate income persons;
2.
3.
Aid in the prevention or elimination of slums or blight: and
Meet other community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of the
community where no other financial resources are available to meet such needs.
LOCAL OBJECTIVES
In addition to meeting the National Objectives, every project proposed for CDBG funding must
meet at least one of the local Community Development Objectives which are:
1. Affordable Housing
0 Provide direct benefit to lower income persons through the provision of additional
affordable housing units in Carlsbad;
q Provide shelter or services to homeless or near homeless persons/families which
result in an improved situation through employment, permanent housing,
treatment of mental, or substance abuse problems, etc.; and,
0 Provide direct assistance to lower income households to prevent or eliminate
: . -0
CDBG/HOME Program
Request for Proposals
Page 3
residential Building or Municipal Code violations and/or improve the quality of
housing units in Carlsbad through residential (rental and/or owner occupied)
rehabilitation programs.
2. SOCIAL SERVICES IGENERAL):
Cl Provide assistance to non-profit public service providers who meet the basic
needs of lower income Carlsbad residents. Basic needs are defined as those
which provide food, shelter, clothing and, in some cases, health care;
0 Provide assistance to non-profit public service providers who. offer counseling and
self-improvement programs/activities for lower income Carisbad residents; and,
0 Provide assistance to non-profit public service providers who offer recreational
and/or cultural programs/activities for lower income Carlsbad residents.
3. SOCIAL SERVICES KHILDREN 8, ADULTS):
cl Provide assistance to organizations which administer programs that directly
benefit lower income children living in Carlsbad. The programs must provide one
or more of the following activities: day care, after-school care, cultural
enrichment, recreation, health care/immunization or self-improvement. The City
may also give priority to single-parent assistance programs such as counseling
services; and
0 Provide assistance to organizations which administer programs that directly
benefit low income adults living in Carlsbad. The programs must provide one or
more of the following activities for adults: employment services, job training, and
educatjonal programs.- Programsdesigned ~for elderly-~adult-s-only~must provide
one or more of the following activities: meals, homemaking or personal assistance
services, financial assistance services, counseling, transportation, or shared
housing or other housing related services.
It is the intent of the City to only approve CDBG/H-OME assisted projects which do not result in
the displacement of low/moderate income persons from their homes. Therefore, all persons
submitting project proposals to the City should consider the displacement impact upon
low/moderate income households.
IV. Submission of Reauest For Prooosals
All persons, organizations, agencies, etc. wishing to submit an application for funding
consideration under the CDBG/HOME program must obtain a “Funding Proposal Application”
from the City of Carisbad Housing and Redevelopment Department. Interested persons may
request a Funding Proposal Application by calling (760) 434-2818.
Ten copies of each project proposal must be submitted to the attention of Frank Boensch prior
to 500 p.m. on December 20. 1999 at the following address:
. : .
CDBG/HOME Program
Request for Proposals
Page 4
CITY OF CARLSBAD
HOUSING AND REDEVELOPMENT DEPARTMENT
2965 ROOSEVELT STREET, SUITE B
CARLSBAD, CA 92008
IV. Technical Assistance/Questions or Comments
City staff is available to provide technical assistance in preparing applications and to
answer questions regarding the application review process. Please contact Frank
Boensch at (760) 4362818 for.information regarding technical assistance or if you have
questions or comments on the CDBG/HOME Program.
VI. Attachments
A. Checklist of required documents to be submitted
8. Proposed CDBG/HOME Program Development Activities Schedule
C. Low and Moderate-Income Guidelines
D. Application for the City of Carlsbad 2000-2001 CDBG/HOME Program
E. City of Carlsbad Funding Plan Strategy
F. CDBG/HOME Application Review Process
: -m -0
CITY OF CARLSBAD
CDBGlHOME PROGRAM
CHECKLIST OF REQUIRED DOCUMENTS
The following information is required of all CDBGIHOME applicants. Private organizations receiving
CDBGlHOME funds from previous years do not need to submit documents if they are on file at the
Housing and Redevelopment Department and these documents have not changed since initially
submitted.
I Board of Directors’ authorization to submit CDBGIHOME application (1 Copy)
I Board of Directors’ designation of authorized official(s) (1 COPY)
List of Board of Directors (1 COPY)
I State and Federal tax exemption determination letters (f COPY)
I Financial Audit Report for ending Fiscal Year (f COPY)
@ Funding proposal application. Not to exceed fifteen (15) pages total. (10 Copies, including
attachments be/ow)
To include the following attachments:
J Attachment A Organizational chart
J Attachment B Resumes of identified key personnel
J Attachment C Proposed budget, itemizing revenues and expenses
J Attachment D Implementation schedule for construction, rehabilitation, property
acquisition, other construction related, or new public/community service
activities. ~. .-~~~~~~~ ~~
J Attachment E Acquisition of Property or Construction Related Projects: Architectural
plans, scope of work, estimate of costs, listing of property to be acquired
or other appropriate documentation.
Please note that the attachment of brochures or other information will not be accepted in lieu of
completing each question on the Funding Proposal Application. Additionally, any other attachments, such
as newspaper articles, not directly related to the application will not be accepted.
. .
2000-2001 COMMUNITY DEVELOPMENT BLOCK GRANT/HOME PROGRAM
PROPOSEDSCHEDULEOF
PROGRAM DEVELOPMENT ACTIVITIES
ACTIVITY
Policies/Priorities Public Hearing before City Council to
request authorization to distribute
RFP for 2000-2001 CDBG/HOME
Program.
Solicitation of
Proposals
Distribute Request for Proposals to
all interested persons, City
departments and community groups.
Newspaper ad announcing .availability
of funds and request for proposals.
Submittal deadline for proposals.
Review/ Staff review of all proposals and
Recommendation completion of project eligibility
Process determination.
Letters to persons/agencies
-submitting proposals to inform them
of staff’s project eligibility
determinations.
CDBG/HOME Advisory Committee
Workshop.
Advisory Committee reviews
applications, interviews applicants,
and develops recommendations to
City Council on funding levels.
DATE
November 9, 1999
November -10, 1999
November 10, 1999
December 10, 1999
5:00 p.m.
December 13, 1999 to
January 4, 2000
January 5, 2000
January 24, 2000
6 to 7:00 p.m.
February 2000
CDBG/HOME Program
Schedule of Activities
Page 2
ACTIVITY
Approval of City Council Public Hearing to accept
Consolidated Plan and public testimony on the proposed
Activities projects and review staff and
Funding Committee
recommendations for the
CDBG/HOME Program.
City Council final selection of
projects and funding levels for 2000-
2001 City of Carlsbad CDBGlHOME
Program Funds.
“Public Review and Comment Period”
for proposed 2000-2003 Carisbad
CDBG/HOME Consolidated Plan.
City Council to authorize submission
of the,Consolidated Plan as the
application for CDBG funding.
Deadline for Submittal Submittal of Consolidated Plan to the
to U.S. Dept of HUD U.S. Department of HUD.
DATE
March 7, 2000
6:00 p.m.
March 14, 2000
6:00 p.m.
March 20, 2000 to
April 20, 2000
May 2, 2000
6:00 p.m.
May 15, 2000
Start of CDBG/HOME Program Year July 1, 2000
and ability to begin activities to be
funded during 2000-2001 program
year.
, .
I
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
INCOME LIMITS
PY 2000-2001
(Based upon 1999 HUD Income Data for San Diego County Effective Jan. 1999)
Household
Size
Maximum Income Per Year ($)
Above
Moderate
(>80% of MFI)
29,401
33,601
37,801
42,001
45,351
48,701
I 52,101
55.451
Moderate Low Very Low
(51 to 80% of MFI) (31 to 50% of MFI) (< 30% of MFI)
29,400 18,400 11,050
33,600 21,000 12,600
37,800 23,650 14,200
42,000 26,250 15,750
45,350 28,350 17,ooa
48,700 30,450 18,250
52,100 32,550 19,550
55.450 34,650 20.800
f/excel/CDBG Income
Revised: 1 O/5/99
I I
CITY OF CARLSBAD
COMMUNITY DEVELOPMENT BLOCK GRANT/HOME PROGRAM
FUNDING PROPOSAL APPLICATION
2000-2001
The following information must be completed by each personlagencylorganization interested in being
considered for CDBG/HOME funding. All information requested must be provided or the application will
be considered incomplete and will not be further evaluated for funding consideration. Please type or print
clearly. Attach additional sheets or information as necessary. The application must not exceed a total of
fifteen (15) pages, including the required attachments as listed in the Checklist of Required Documents.
Ten copies of complete proposal package, including attachments, must be submitted prior to 500 PM on
December lOti to Frank Boensch, Housing and Redevelopment Department, 2965 Roosevelt Street,
Carlsbad, CA 92008-2389.
ADMINISTRATING AGENCY
Name of Agency:
Address:
Federal Tax ID Number:
PROPOSED PROGRAM/PROJECT
Title of Program/Project:
Location of Program/Project:
Contact Person: Telephone No.: ( )
Requested Funding Amount: $
BrieT Description of ~PrgrarnIProject (Describe Ihe tie%- to be perfb;im&%?Jncludiii9the activities to be
undertaken or the services to be provided, the goals and objectives of the program/project, etc.):
. a
-e City of Carlsbad
. 2000-2001 CDBGlHOME Funding Application
Page 2
I. ORGANIZATIONAL ABILITY/CAPACITY
A.
B.
C.
D.
E.
F.
This agency is:
q Non-profit q For-profit
0 Local public agency q State public agency
q Other (Please specify.)
What is the purpose/mission of the agency?
How long has this agency been in operation? Please include the date of incorporation?
How long has this agency been providing the proposed program/project?
Please submit an organizational chart for the agency as Attachment A.
Please describe the agency’s existing staff positions directly responsible for the proposed
program/project and their qualifications and experience in implementing such a
program/project. (Resumes may also be submitted as Attachment B but not in lieu of a
complete response.)
G. Please indicate your agency’s level of experience with the CDBGlHOME program.
CDBG/HOME crooram:
q No or little experience, up to 1 year of using CDBG/HOME funds.
cl Some experience, 2 to 3 years of using CDBG/HOME funds.
q Moderate experience, 4 to 5 years of using CDBGlHOME funds.
q Considerable experience, more than 5 years of using CDBG/HOME funds.
H. If you have received federal funds, including CDBGlHOME funds, in previous years, have
program violation findings ever been made against your agency/organization?
q No q Yes
If yes, please explain nature of finding(s) and how finding(s) has been addressed by your
organization.
. *. -a -0
City of Carisbad
2000-2001 CDBGlHOME Funding Application
Page 3
Ii. FINANCIAL CAPACITY/STABILITY
A. Please submit the proposed .budget for the program/project, itemizing revenues and
expenses, to this application as Attachment C. indicate how the requested CDBG/HOME
funds would relate to the overall proposed budget.
B. Did you receive any CDBGIHOME funds from the City of Carlsbad within the last two
years (1998-99 and 1999-2000) for the proposed program/project?
0 No 0 Yes
If yes, please indicate amount and status of previously awarded funds (fully expended,
funds remaining, program/project discontinued).
CDBG/HOME funds
Amount Received Status
C. Did you receive any federal funds, including CDBGlHOME funding from other cities, last
year (July 1999 - June 2000)?
0 No El Yes (Please list funds below.)
Program Source Amount Received
i
$
8. WIII additional CDBGlHOME funds be required in future years for the project?
q No 0 Yes
iii. BENEFiW&-BENEF tCiARiES
A. . How accessible or convenient is the proposed program/project to Carlsbad residents?
(Please be specific such as direct services to client’s home, transportation provided to
and from facility, or relation to public transportation.)
B. What is the approximate percentage of your clients that have annual family incomes in
each of the following ranges: (Percentages should add to 100%; Please see the 1999-
2000 Income Limits for the CDBG/HOME Program)
% of clients are at 30 percent or below of the area median income
% of clients are between 31 and 50 percent of the area median income
% of clients are between 51 and 80 percent of the area median income
% of clients are above 80 percent of the area median income
. . -0
City of Carlsbad
2000-2001 CDBG/HOME Funding Application
Page 4
C. Please describe how low and moderate income persons will benefit from the proposed
program/project. Include the need or problem to be addressed, as well as the population
to be served or the area to be benefited.
D. Please indicate the number of clients, by households or individuals, benefiting from the
proposed activity and the percentage that are Carlsbad residents.
Households or Persons of which % are Carlsbad residents
E. Does your agency focus its activities on populations with special needs?
0 No 0 Yes (Please specify)
Please specify which special needs populations. (Homeless individuals/families, Persons
with disabilities, Persons with substance abuse problems, Veterans, Farm workers & day
laborers, Elderly, Children, etc.)
iv. IMPLEMENTATION OF ACTIVITY
A. ‘Please submit a schedule for implementation of the proposed construction; rehabilitation,
property acquisition, other construction related or new public/community service
program/project as Attachment D. The agency must ensure the expenditure of all
CDBG~)1OME~-fUnds~awarded~withi~the.program~yearr~~~ ~~~ ~- ~~ ~-~~ ~~
I, the undersigned, do hereby attest that the above information is true and correct to the best of my
knowledge.
Signature Title Date
Date Received:
Date Reviewed:
Staff Person Completing Review:
National Objective:
Local Objective:
Eligibility Determination:
/c&99
-0
Exhibit No. 3
CONSOLIDATED
FUNDING PLAN
STRATEGY
CITY OF CARLSBAD
CDBG/HOME PROGRAM
PY 2000-2001
. . .
CITY OF CARLSBAD
2000-2001
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES
The City of Carlsbad ‘Community Development Block Grant (CDBG) funds will be allocated to
orgsnizatiins, agencies, City Departments, or persons to implement programs or develop/improve public
facilities which meet the following community development objectives:
1. AFFORDABLE HOUSING;
l Provide direct benefit to lower income persons through the provision or retention of
affordable housing units in Carlsbad;
l Provide shelter or services to homeless or near homeless persons/families which result in an improved situation through employment, permanent housing, treatment of mental, or
substance abuse problems, etc.; and,
l Provide direct assistance to lower income households to prevent or eliminate residential Building or Municipal Code violations and/or improve the quality of housing units in Carlsbad
through residential (rental and/or owner occupied) rehabilitation programs.
2. SOCIAL SERVICFS (GENERALk
. Provide assistance to non-profit public service providers who meet the basic needs of lower
income Carlsbad residents. Basic needs are defined as those which provide food, shelter, clothing and, in some cases, health care;
l Provide assistance to non-profit public service providers who offer counseiing and seif-
improvement programs/actiiities for lower income Carlsbad residents; and,
l Provide assistance to non-profit public service providers who offer recreational and/or
cultural programs/activities for lower income Carlsbad residents.
. Provide assistance to organizations which administer programs that directly benefti lower
income children living in Carlsbad. The programs must provide one or more of the following
activities: day care, after-school care, cultural enrichment, recreation, health care/immunization or self-improvement. The City may also give priority to single-parent
assistance programs such as counseling services; and
l Provide assistance to organizations which administer programs that directly benefit low
income adults living in Carlsbad. The programs must provide one or more of the following
activities for adults: employment services, job training, and educational programs. Programs
designed for elderly adults only must provide one or more of the following activities: meals, homemaking or personal assistance services, financial assistance services, counseling,
transportation, or shared housing or other housing related services.
Fund Sbabiqy 2 of 5
-0 -0
CITY OF CARLSBAD
2000-2001
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SUMMARY OF FUNDS AVAILABLE FOR 2000-2001 PROGRAM YEAR
Source of Funds
New Entitlement Grant
Program tncome
Reallocation of Previous Funds
TOTAL
m
78:849~7a
16.654.66
704,504.44
Comoleted/Canceled Prolect Funds to be Reallocated
Activitv Year Status . Balance ($1
Section 108 Loan Pavment 1999 CornDIeted 16.664.6@
TOTAL 16,654.66
Funds Available bv Activity
Public Service
Public Facilities, Improvements/Other
Program Administration’
Section 108 Loan Paymene r
Amount ($1
91,350.oo
306,076&l
121 ,aoo.oo
185,278.OO
TOTAL AVAILABLE FUNDS $704,504.44
1 No proposals will be accepted for CDBG funds available for planning and administrative
activities. All funds will be used for the administration of the City’s CDBG Program.
2 Funds will be used for the payment of the City’s Section 108 Loan used for the acquisition of
property for the Villa Loma Affordable Housing Project.
Fund Sbategy 3 of 5
-0
SAN DIEGO URBAN COUNTY
2000-2001
HOME INVESTMENT PARTNERSHIP
PROGRAM STRATEGY
The City of Carlsbad, as a member of the San Diego Urban County HOME Consortium, will
allocate its HOME Investment Partnership funds to implement the following activities directly,
through local housing authorities, or for-profit or non-profit organisations:
1. Proper& AcouisitionMousina Construction
HOME funds may be used for property acquisition and all other eligible costs of
providing new affordable housing for lower-income persons and special needs groups.
2. Housina AcouisitiotVRehabilitation
HOME funds may be used for acquisition of existing housing units with or without
rehabilitation for lower-income persons and special needs groups.
3. j-lousina Rehabilitation
HOME funds may be used for housing rehabilitation costs incurred separately or in
connection with the acquisition of existing housing for lower-income persons and special
needs groups.
4. Rental Assistance
HOME funds may be used for tenant based rental assistance, related residential
security deposit assistance programs, and other eligible related costs.
5. Home SuverAssistance ..~~ -- --~~~~~~.- ---~
HOME funds may be used for home buyer assistance programs for lower income
persons. Such programs may include, but are not limited to, downpayment and closing
cost assistance, direct loan to the home buyer, interest subsidy to the lender, or “gap”
financing.
6. Administration/Planninq 5
A portion of HOME funding may be used for eligible HOME administration and planning
costs, including direct administrative and overhead costs, public information, fair
housing, and program development costs.
Fundina Process
The City’s portion of HOME funds will be awarded to eligible housing activities
implemented by the City or by for profit or non-profit organizations on behalf of the City.
Staff of the Housing and Redevelopment Department shall evaluate and determine
those eligible housing activities to be considered for funding under the HOME Program
based upon the housing need priorities established in the City’s General Plan Housing.
Element and the Consolidated Plan. Staff will present to recommendations for project
Fund Strategy 4of5
funding to the City Council for consideration and final approval.
Additionally, the Urban County HOME funding program will be implemented through
twice yearly Notices of Funding Availability (NOFA’s).
Leveraae
In so far as possible, HOME ‘funds will be leveraged with other public and private
funding sources to enhance program productivity.
Area of Activity
HOME funds may be used for housing activities implemented within the City of Carlsbad.
SAN DIEGO COUNTY CONSORTIUM
. 2000-2001
HOME PARTNERSHIP PROGRAM
TENTATIVE FUNDING ALLOCATIONS FOR 2000-2001 PROGRAM YEAR
Particioatina JurisdictionS Amount ($1
Carlsbad 225,611
Encinitas 203,647
La Mesa 196,902
Santee . -l84,375
Vista 283,628
Urban County 2,117,737
TOTAL $3,212,100
Fund Strategy 5of5
. l EXHIBIT 4
CITY OF CARLSBAD
CDBGlHOME PROGRAM
APPLICATION REVIEW PROCESS
PURPOSE
To set forth procedures to be used for allocating the annual City of Carlsbad Home Investment
Partnership (HOME) and Community Development Block Grant (CDBG) funds.
Each year the City of Carlsbad is entitled to receive funding from the U.S. Department of Housing & Urban
Development through the CDBG Program to finance projects and/or services which benefit low/moderate
income persons/households within the community. The City also receives federal funds through the
HOME Program to implement housing activities that benefit lower income households. In response to the
City’s “Request for Proposals” for the CDBG/HOME Program, the City receives numerous applications for
funding from local organizations. In an effort to facilitate the activity selection and funding allocation
process, the following procedures have been established for the program.
OBJECTlVE
The intent of this process is to streamline the CDBGIHOME funding allocation procedures and implement
specific proposal evaluation criteria which can be used to assist in the selection of activities for funding on
an annual basis. This process describes the CDBGIHOME application process; outlines the review
process ‘for activity selection and funding recommendations; and, summarizes the public hearing
requirements. A CDBGIHOME Advisory Committee, will be appointed to review and make
recommendations to the City Council on funding levels for each of the eligible activities submitted by
organizations and/or city departments.
PROCEDURES
The goal of the City of Carl&ad is to develop a well balanced CDBGIHOMEProgram that reflects the
various needs of its low to moderate income residents, with three primary areas of focus: 1) affordable
housing; 2) general social services for lower income persons; and 3) services for children and adults, +y&fjing-the &&y-.-.. ..-~~~~~ -~-. --.-
The following procedures outline the steps to be used by the Advisory Committee and staff of the Housing
and Redevelopment Department in selecting activities which provide for a well balanced program and in
making recommendations for allocation of the funds on an annual basis:
1. Interested persons, non-profit organizations, City departments and others may submit a request
for funding on the appropriate application form. A public notice in a local newspaper of general
circulation will indicate how to obtain an application and the due date for all proposals. Generally,
the application review process will begin in November or December of each year.
2. Upon receipt of proposals/applications for funding, Housing and Redevelopment Department staff
will make a determination regarding the eligibility of each proposed project for funding
consideration under the program. Requests for funds shall be considered for funding only if the
application is complete and demonstrates that the following conditions have been met:
a. The governing board formally authorized the organization’s request for CDBG and/or
HOME funds from the City of Carlsbad and authorized official to bind organization into
subsequent agreements for CDBG funds ;
b. The proposed use of funds is an eligible activity, per the Federal regulations for the
CDBG and/or HOME program;
, .
APPLICATION REVIEW PROCESS
PAGE 2 .
C. The organization and the proposed activity must not have any outstanding or
unresolved findings of violation of the federal regulations governing the CDBG
program;
d. If applying for CDBG funds, the proposed use of funds meets at least one national
objective for the CDBG program, as established by the Federal regulations;
e. If applying for CDBG funds, the proposed use of funds meets at least one local objective
for the CDBG program, as established by the City of Carlsbad’s Community Development
Plan; and,
f. If applying for HOME funds or CDBG funds which are not for public service category
activities, the proposed use of funds must be for the purpose of increasing the availability
of affordable housing for lower income households.
3. All complete applications, which have met the conditions outlined above, shall be considered
eligible for funding consideration and shall continue in the activity selection and funding allocation
process. All applications which are deemed ineligible for funding consideration shall receive
written notification that the application for CDBG funds is ineligible due to a specified reason and
will not be reviewed further by staff or the Advisory Committee.
4. The Advisory Committee will consider the needs of lower income Carlsbad residents in developing
recommendations to the City Council for,the funding of activities which are the .“most qualified” to
meet those needs. The Committee will consist of seven (7) members and will include the
following representatives to be appointed by the City Council: Senior Commissioner, Planning
Commissioner, Housing Commissioner, and four citizens-at-large (one from each quadrant of the
City).
5. Each eligible application for funds shall be reviewed and evaluated, forranking .purposes, based
upon the criteria outlined below. Housing and Redevelopment Department staff will evaluate
each eligible proposal/application for funds and assign a score based on a maximum 100 point
scale using the following criteria:
a. ORGANIZATIONAL ABILITY/CAPACITY Maximum of 25 Points
i. Experience of organization in providing services to 5 Points low/moderate income persons/households and in
providing the proposed activity.
ii. Capacity/ability of staff assigned to implement 5 Points
proposed activity.
ii. Organization’s experience with the administration 5 Points
of CDBG or other State or Federal funds.
iv. Level of ability demonstrated by organization to
provide services and to adhere to applicable local,
State, or Federal regulations governing funding
sources.
10 Points
b. FINANCIAL CAPACITY/STABILITY Maximum of 25 Points
i. Leveraging of CDBG funds with outside resources 15 Points
to finance proposed activity.
II. Relatively stable financial position 10 Points
C IMPLEMENTATION OF ACTlVlTY Maximum of 10 Points
.
APPLICATION REVIEW PROCESS
PAGE 3
i. Demonstration of organization’s readiness to
implement proposed activity 10 Points
d BENEFITSIBENEFICIARIES Maximum of 40 Points i. Accessibility of activity for use by Carlsbad clients. IO Points ii. Extent to which proposed activity benefits low 10 Points
income persons/households (50% of median
family income). . . . III. Extent to which proposed activity benefits low 10 Points
income Carlsbad households
iv. Extent to which proposed activity meets the needs 10 Points of low income residents
Housing and Redevelopment Department staff will initially evaluate the organization’s proposal
according to the above pre-established criteria. A total of 100 points are available for each
proposal. Each proposal will be ranked according to total points received in the evaluation
process. A copy of the Evaluation Form is attached as Exhibit A for information purposes only.
6. To facilitate the complete evaluation of eligible proposals/applications, applicants will be given the
opportunity to participate in a 10 minute interview with the CDBG Funding Advisory Committee
and staff. The public will also be given the opportunity to comment on the eligible proposals being
considered for funding. .
The interview will provide the Advisory Committee and staff with an opportunity to obtain
additional information regarding the organization and the proposed activity that may not have
been provided, or was unclear in the application. Applicants should provide any documents which
may assist the Advisory Committee and staff in evaluating the proposal/application p& to this
interview.
7. Following the interview of each eligible proposal/application, staff will complete its evaluation of
the proposal according to the criteria noted: above and then categorize the eligible
proposals/applications in rank order into the following three classifications:
-a.-- ..I)ublic~servicesc~it~f~~~-pwpssesCproviding~~aintaini~affo~a~le-housln-g;~
b. Public services/facilities for the purpose of providing general social services; and
C. Public, services/facilities for the purpose of providing specialized social services for
children and adults.
This information will then be presented to the Advisory Committee for further review to determine
the level of funding to be recommended for each proposal.
8. It is the Advisory Committee’s responsibility to make a recommendation on the level of funding to
be allocated to the eligible activities according to the order the proposals/applications were ranked
within each classification. The Advisory Committee shall work from the top of each list to the
bottom, taking one proposal at a time on a rotation basis from each classification, and recommend
a funding level for the proposal until all available CDBG funds have been allocated to eligible
activities. This process will be used to make funding recommendations for both public service
and affordable housing proposals.
The minimum funding level for each recommended public service activity shall be $5,000 and
$20,000 for affordable housing activities, but shall not exceed the requested funding amount.
EXAMPLE: The Advisory Committee shall take the first public service activity listed within
“Affordable Housing” and make a funding recommendation for this activity. Then, the Committee
will consider a funding recommendation for the first public service activity listed under “General
, ‘.
APPLICATION REVIEW PROCESS
PAGE 4
Social Services” and so on. Once a recommendation for funding has been made for an activity
within each of the three classifications, the Committee will then move to the next activity listed.
This process will be repeated to also develop funding recommendations for affordable housing
proposals.
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
FUND ALLOCATION PROCESS
PUBLIC SERVICE ACTIVITIES/PROJECTS
Housing General Social Social Services -
Services Children & Adults
1. 1. 1.
2. 2. 2.
3. 3. 3.
4. 4. 4.
5. 5. 5.
TOTAL TOTAL TOTAL
TOTAL FUNDS ALLOCATED
TOTAL FUNDS AVAILABLE f FUNDS OVER/UNDER TOTAL AVAILABLE $
9. The Advisory Committee’s funding recommendations will be presented to the City Council
for action during a public hearing. All applications submitted and the funding
recommendations made by the Advisory Committee will1 be submitted to the City Council
for consideration by the end of April of each year,
10. After accepting public comments on the proposals and recommendations, the City
~-~~~~-6ouncikffay~~~e~~C~rnrni~ee’s-recornrnendations~rn~~-orrn~di~~~~m-ids-~-~~~~-~~-
necessary to meet the needs of low/moderate income persons within the community.
11. Following City Council action, a Consolidated Funding Plan, including the list of selected
activities and funding amounts for the CDBGlHOME Program, will be submitted to the
U.S. Department of Housing and Urban Development for final approval.