HomeMy WebLinkAbout1999-12-14; City Council; 15532; Award Contract Remote Centralized Wireless Lighting System Various Locations Contract P00-01rc-
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MTG. 12/l 4/99
DEPT. PW/GS
20 D ?+ I CITY OF CARLSBAD - AGENbA BILL iq/j/ _. / 1 I /nR TITLE:
AWARD CONTRACT FOR THE INSTALLATION
OF CENTRALIZED WIRELESS REMOTE LIGHTING
CONTROL SYSTEM AT VARIOUS LOCATIONS
CONTRACT NO. POO-01
DEPT. Hw
-ygy. CITY Al-W.
RECOMMENDED ACTION:
Adopt Resolution No. qq0523 accepting the bid of $58,000 and awarding the
contract to Building Energy Consultants for the installation of centralized wireless
remote lighting control system at Stagecoach, Calavera and Poinsettia Parks, and
Chase Field, Pine Field, and High School tennis courts, Contract No. POO-01 .
ITEM EXPLANATION:
An outdoor lighting management system is a computerized program which allows
staff to control lighting via phone modem from remote locations. This system has
many benefits, including:
l provides exact control of park area lighting
l provides management data - i.e. field usage, light usage, user
accountability
l wireless remote control (no trenching required)
l reduced labor costs
l reduced energy costs
The energy savings is estimated at 15% or $1,000 each month. Based on these cost
savings, the system would pay for itself in approximately four to five years.
On September 28, 1999, City Council approved contract documents and special
provisions, and authorized the City Clerk to advertise for bids for this project. Three
bids were received, opened, witnessed and recorded on November 17, 1999. The
bid amounts ranged from $58,000 to $69,460. The bids were reviewed by the staff of
Purchasing and the General Services of Public Works and were as follows:
Building Energy Consultants $58,000 Power Distributors $66,100
Adams Electrical Contractors $69,460
Building Energy Consultants submitted the lowest bid. Therefore, staff recommends
the contract be awarded to Building Energy Consultants, the lowest responsive
bidder, in the amount of $58,000. The contractor’s registration and bonds are in
order and references are satisfactory. Contract documents are on file in the General.
Services of Public Works office.
PAGE 2 OF AGENDi-iiLL NO. /& $32
This project has been determined to be exempt from environmental review per CEQA
- Class 1 (c), Minor alteration of existing facility.
FISCAL IMPACT:
The project cost is $58,000. Funding is available in the Park Maintenance Capital
Outlay budget.
EXHIBITS:
1. Resolution No. 49-523 accepting the bid of $58,000 and awarding the
contract to Building Energy Consultants for the installation of centralized wireless
remote lighting control system at Stagecoach, Calavera and Poinsettia Parks, and
Chase Field, Pine Field, and High School tennis courts, Contract No. POO-01
a
RESOLUTION NO. 99-523
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT NO. POO-01 FOR THE INSTALLATION OF CENTRALIZED WIRELESS REMOTE LIGHTING CONTROL SYSTEM AT STAGECOACH, CALAVERA AND POINSEITIA PARKS, AND CHASE FIELD, PINE FIELD. AND HIGH SCHOOL TENNIS COURTS
WHEREAS, bids have been received by the City of Carlsbad, California for the
installation of centralized wireless remote lighting control system at Stagecoach, Calavera and
Poinsettia Parks, and Chase Field, Pine Field, and High School tennis courts; and
WHEREAS, the lowest responsive bid received was submitted by Building Energy
Consultants in the amount of $58,000; and
WHEREAS, sufficient funds are available in the Park Maintenance Capital Outlay budget.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Carlsbad as
follows:
1. That the above recitations are true and correct.
2. The bid of $58,000 by Building Energy Consultants for the installation of centralized
wireless remote lighting control system at Stagecoach, Calavera and Poinsettia
Parks, and Chase Field, Pine Field, and High School tennis courts, Contract No. POO-
01 is hereby accepted and the Purchasing Officer is hereby authorized to execute a
purchase order for this project.
3. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute a
contract for and on behalf of the City of Carisbad.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
held on the 14th day of DECWER , 1999, by the following vote, to wit:
wis, Hall, Finnila, Nygaard, Kulchin
ATTEST:
HA L%&ENKQ&a, City Clerk KAREN R. KUNDTZ, Ass-ant City Clerk (SEAL)