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Home My WebLink About2000-01-11; City Council; 15554; Destruction Of Records/City Attorney OfficeCITY OF CARLSBAD - AGENOA BILL = Q 7 l AEt# $5fq TITLE REQUEST FOR AUTHORITY TO DESTROY DEPT. HD. MTG. l/l l/O0 RECORDS KEPT BY THE CITY ATTORNEY’S OFFICE CITY ATTY. ACTION: RECOMMENDED Adopt Resolution No. aodo~-oc authorizing the destruction of certain files. ITEM EXPLANATION: This agenda bill is part of a continuing Record Management Program for City departments. Adoption of the Resolution will complete the destruction of obsolete and unnecessary files of the City Attorney’s office kept off-site at Iron Mountain Storage facility. Government Code section 34090 provides authority for destruction of documents that are more than two years old and are no longer required. Authorization of the City Council is required prior to the destruction of any documents. The documents listed in Exhibits “A” and “B” have been reviewed in accordance with the provisions of section 34090 of the Government Code, and meet those requirements, and the City Attorney has consented to their destruction. FISCAL IMPACT: None. EXHIBITS: Resolution No. ,,&I - Exhibit “A” list of rec&dTat off-site storage facility to be destroyed Exhibit “B” list of records in City Attorney’s office to be destroyed G z e 2 I 2 3 4 5 6 7 8 9 10 11 12 2 g mkta yz-; %%a z? 13 OW% iu, UOUU 14 m,isf cftsa 9 "sg 15 st;g+ 0 Bh&- 052 16 k ug; z-7 17 c 0 5 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2000-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS KEPT BY THE CITY ATTORNEY. The City Council of the City of Carlsbad resolves: I, That pursuant to Section 34090 of the Government Code, the City Attorney is authorized to destroy records over two years old as shown on Exhibits “A” (off- site storage) and “B” (on-site in City Attorney’s office). 2. This resolution shall not authorize the destruction of any record which the City Attorney deems is necessary for the ongoing or current activity of the office of the City Attorney. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 4th day of JANUARY 2000, by the following vote, to wit: AYES. Council Members Lewis, Hall, Finnila, Nygaard, Kulchin NOES: NONE ABSENT: NONE ATTEST: Assistant City Clerk EXHIBIT A FILE : DESTRUCTION OF RECORDS (Last correspondence 1993 or before) RECORDS AT OFF-SITE STORAGE FACILITY BARCODE Sahagun v. City (N43834) San Marcos Trash Plant (N53913) San Marcos Trash Plant (No. 601883) Christward Ministry (No.634120) San Marcos Trash Plant (N38253 and N38893) San Marcos Trash Plant (No.5871 52) Christward Ministry (No.6341 20) San Marcos Trash Plant (N38887, N38255 and N38253)) San Marcos Trash Plant Litigation (No. 604424) Christward Ministry (No. 634120) NCRRA (No. 634642) San Marcos Trash Plant SDG&E Correspondence (N38253) Dabbs v. City (N46005) City v. Sherman (No.20045) City v. Anderson (N43991) Clear-y v. City (No.60080) McSparran v. City (N48514) Nardella v. City (N48117) Homes by Polygon v. City (N51309) lmhoff v. City (N49778) Lofgren v. City (N56435) Samantha Dourson v. City (N48699) Barbara Arnold v. City (N51154) Franklin Pierce v. City (N49912) Ponce v. City (N52616) Sharon Murphy v. City (N52177) City v. Bancroft (N40694) Ticor Title Ins. V. State of California (N33621) Cities of Encinitas, Carlsbad, Escondido v. San Diego County Board of Supervisors (D013230) Nelson and Sloan v. City (No.650351) Alioth v. City (No.63521 I ) CCEA v. City (N52391) CMWD v. Kaiser (N44067) City v. Chappee (NC 62774) Lincoln Coastal Tamarack West (RS #04650) William Coleman v. City (N55234) 9357 9744 9744 9744 9745 9746 9746 9747 9750 9750 9750 9751 9752 9752 9753 9753 9753 9753 9754 9754 9754 9755 9755 9755 9756 9756 9756 9756 9756 9757 9757 9757 9757 9757 9757 9758 - [Continental Casualty Lirrcoln v. City (N49743) 9758 1 Villasenor v. City (No. 112730) Arcadia Redevelopment v. Daniel lkemoto (B057768 and SO20454) 9759 9759 William Warren v. City (N47607) 9759 Citv v. Carlsbad Lodae (N30116) 9766 ICity v. New England Life Insurance (N54096) 9766 1 Redevelopment v. San Diego County (No.639509) 9766 Plaza Camino Real 9769 1 Plaza Camino Real 9770 I Plaza Camino Real 9771 Personnel in re:‘Coleman 9773 I have reviewed the above list of files and approve of their destruction pursuant to Government Code section 34090. R?NALD R. BALL / z/ I 6 /q f* Crty Attorney - EXHIBIT B GENERAL FILES FILE NAME LAST DATE Abada Property Arbitration: Contractual Master File Aids Training and Pr ocedures Arroyo La Costa Crash Gates at El Bosque Avenue Blumenshine Appeal Building Planning Department DCA Carlsbad Municipal Water District City Council Future Meeting Agendas Correspondence - Miscellaneous Cow Drop Contest Del Mar Deposition of Vincent F. Biondo, Jr. Development Projects Emergency Medical Release Forms Encinitas Hotel Fish House Vera Cruz Friedlander Cable TV Issue Investment Review Committee (File 1 only) Kruger House Preschool La Costa Fire Station Site League of California Cities 1993 League of California Cities Booking and Tax Fees League of California Cities Booking Fees Litigation League Tort Reform Advisory Group Liability Insurance Local Preference (Public Contracts) Management Retreat Mar Y Montanas MCI Pass Through Charges McNaughton - Ocean Street Medi Cal MOU CCEA MOU Fire MOU Police Migrants Monroe/Marron Road Improvements Multi-Family Rental Bond Issue La Costa Racquet Club Municipal Tort Reform Natural Communities Conservation Plan Program Newsrack 1989-l 99 1 Noise Element Update 1992 Northwestern National Life Ins. Co. Notice of Determination Fees Occupational Injury and Illness Prevention Program Organizational Excellence Committee Parking Tickets/Penalties and Procedures 92 91 92 92 91 92 90 93 93 93 91 92 91 91 93 92 92 92 82 93 92 92 93 92 93 91 92 93 92 93 93 89 91 92 88 93 92 92 91 92 93 91 91 93 91 PARSAC (Public AgerItiy Risk Sharing Authority of Californtti, Personnel Board Personnel in Re: William Anderson Personnel: Carlsbad City Employees’ Association Personnel: Emergency Medical Release Forms Personnel: Employee Disability Pension Personnel: in Re: Pat Entezzari Personnel: Firefighter Safety Member Status - Additional Job Classifications - Qualifying Personnel: in Re Guest - Workers Compensation Claim Personnel: in Re Irving Personnel: ,KJH’S Coryespondence/Memos File Personnel: in Re Polson Personnel: in Re Schuck’ Personnel: in Re Ronna Stickrod Personnel: Wick, Robert P. Pollos Maria Appeal Ponto Drainage Swale Issue Public Employee Dishonesty Coverage Purchasing Department Miscellaneous Ranch0 Del Oro/Hwy. 78 Interchange Ranch0 La Costa Plaza (Vistar Financial Inc.) Real Property Management (RPM) Sign Ordinance Appeal Real Property - Transfer Taxes on Reclaimed Water: OMWD/Fieldstone San Gabriel Valley Water vs. LACSD Reclaimed Water Service Dispute Olivehain/Fieldstone/La Costa Redevelopment Carlsbad - General Correspondence Redevelopment - Carlsbad Redevelopment Agency Annual Report Republic Development Company Damaged Traffic Signal Cabinet Alga Road & Ambrosia Lane Restructuring Electrical Risk Management Review Roosevelt St. Parking Lot BoyerNVood Property Sammis Land Swap Sammis LCP San Diego County Board of Supervisors - Redefined Boundaries SDG&E Acquisition Property for a Trash Transfer Station SDG&E Combined Cycle Project SDG&E Combined Cycle Project City Petition for Reimbursement SDG&E Combined Cycle Project Resource Materials SDG&E Expansion SDG&E General Correspondence 79-89 SDG&E General Plan Amendment SDG&E Index to Ordinances, CEC Meetings, Minutes, etc. SDG&E Moratorium SDG&E Pipeline 2000 SDG&E Repowering 92 92 91 91 ’ 91 91 91 91 92 92 93 92 92 93 93 93 93 91 93 91 91 91 93 92 93 93 91 92 93 91 86 86 ?I 92 90 91 82 90 89 90 90 . 91 93 93 San Diego Regional Law Enforcement Training Center (Proposed JPA) 93 School District (Use of Assessment District Funds, etc.) 91 Sea Farms West 92 Seascape Village Project Housing Bond Default 91 Securities Master Report 92 . Senior Center Problerl a Sewer Agreement (Doose Sewer Capacity Fees Single Room Occupancies SROs) Slip & Fall Working File Solomar Mobile Home Park Special Districts: “What’s So Special About Special Districts”? Split Pavilion Stagecoach Park (Santa Fe Knolls) Bond Release Stalking and/or Anti-Protest Strategic Growth: Taking Charge of the Future (A Blueprint for California Book) Strategic Planning Session Strategic Planning . Suits vs. State Board of Equalization - Refund of Taxes Super-fund Liability/Landfill Clean Up Exposure Tab Products Tobacco Control in California Cities: A Guide for Action Book Trash - APCD Permit Trash Crisis City Meetings Trash - Coast Waste Lease Trash - New North County Resource Recovery Assoc. Contract Restated Service Agreement Trash - Engineering Report Trash - Finance Report Trash - Index to Administrative Record - EIR Trash - Local Enforcement Agency Trash - MacDonald Meetings Trash - New NCRRA Contract Trash - NCRRA Settlement Negotiations Encinitas vs. San Marcos Trash - San Marcos Landfill Expansion Trash - Palomar 2000 Lusardi-Servcon Trash - SDG&E Power Contract University Commons Village Grille Lease Agreement Vista Santa Fe Woodland Way Extension 93 91 90 91 91 93 93 92 92 93 93 93 93 92 92 91 93 91 91 91 91 91 91 83 91 91 91 91 93 91 90 92 91 91 91 I have reviewed the above list of files and approve of their destruction pursuant to Government Code section 34090.