HomeMy WebLinkAbout2000-03-14; City Council; 15646; Cole Library Remodel ProjectJTY OF CARLSBAD - AGENuA BILL
AB# /5; se TITLE:
APPROVAL OF AGREEMENT FOR
MTG. 3*+9pllp CONSTRUCTION MANAGEMENT SERVICES
FOR THE COLE LIBRARY REMODEL PROJECT
DEPT. CD
RECOMMENDED ACTION:
Staff recommends the City Council ADOPT RESOLUTION NO. Jbo6 -80 approving an
agreement with B & G Consultants to provide construction management services for the Cole
Library Remodel Project, City Project No. 33841.
ITEM EXPLANATION:
Under this agreement, B & G Consultants will provide ongoing construction management services
for both Phase 1 and 2 for the City’s Cole Library Remodel Project. B & G Consultants of San
Diego is the same firm which successfully provided similar services to the City for the main library
project on Dove Lane completed last year by the City. B & G will coordinate all contractor / City
activities, monitor construction progress, perform quality control review, and undertake all
associated administrative requirements for the project on behalf of the City. The total time for the
project is estimated to be about 5 months.
Because of the abbreviated schedule for the Cole Library Remodel Project and the critical need to
coordinate all activities during the remodel of the building, B & G Consultants was determined to be
best suited for this work. B & G is also very familiar with the City’s operation and requirements
with respect to project management. Staff recommends approval of this consulting agreement.
ENVIRONMENTAL REVIEW:
The project is an interior maintenance and repair effort, The Planning Director has determined this
project is categorically exempt from environmental review under Section 15301 of the CEQA
guidelines. A Notice of Exemption has been filed for this project.
FISCAL IMPACT:
The total cost for these services is $48,596. Funds are available in the project account for this work
without requiring additional appropriations. A summary of the total anticipated project costs
associated with the interim remodel of the facility is as follows:
Total CIP Budget Appropriation $ 1 .SOO.OOQ
Remodel contract
Furniture
Computers and cable system
Shelving and service desk modifications
Miscellaneous library equipment
Hazardous building materials removal
Window system modifications
Design architecture and submittal review
Construction management
Contineencies (15% of totao
Estimated Project Total:
$ 219,381 .
$ 85,000
$ 100,000
$ 176,675
$ 15,000
$ 30,874
$ 30,000
$ 59,300
$ 48,596
ii-. 115.ooo
$ 879,826
.
PAGE 2 OF AGEN&lLL NO. 15 s 646
The above estimates represent the known anticipated costs for the interior remodel of the facility.
Staff will be proposing in the 2000 - 01 CIP a small project intended to improve the exterior
building appearance, cleanup the exterior landscaping and irrigation system, and make some minor
modifications to some of the exterior building components.
Of the $1.9 million appropriated for the entire project, to date there is a total of $689,123 in
expenditures and encumbrances, leaving a balance of $1,210,877. On February 8, 2000, the City
Council adopted Resolution No. 2000-5 1 authorizing the purchase of computers, self-check systems,
book drops, task chairs, and lighting and window glazing improvements to the project in the total
amount of $289,500. The addition of these expenditure to the project will leave an estimated
balance of $921,377.
In utilizing this consultant for this project, the Purchasing Officer has approved the waiver of the
requirements of CMC section 3.28.150 requiring the solicitation of multiple proposals for
professional services. B & G Consultants has recent knowledge and experience providing
construction management services to the City on other successfully completed projects.
Additionally, this consultant firm has particular expertise in construction managing library projects,
has qualified staff available, and can perform the required services within the abbreviated
construction schedule established for this project.
EXHIBITS:
1. Resolution No. d OLV -80 approving consulting agreement.
2. Consulting agreement with B & G Consultants.
RESOLUTION NO. 2000-80
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, APPROVING AN
AGREEMENT FOR CONSTRUCTION MANAGEMENT
SERVICES FOR THE COLE LIBRARY REMODEL
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WHEREAS, the City Council of the City of Carlsbad, California has previously awarded
a contract for the Cole Library Remodel Project, City Project No. 33841, hereafter referred to as 7
8 the “Project;” and
9 WHEREAS, a scope of work and fee schedule for needed construction management
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services for the Project have been prepared with B & G Consultants for these services with said
firm determined to be uniquely qualified to provide these services within the City’s abbreviated
available time frame; and
WHEREAS, the City Council hereby finds it necessary, desirable, and in the public
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interest to proceed with an agreement to provide the required services for the Project.
NOW, THEREFORE, be it resolved as follows:
1. That the above recitations are true and correct.
2. That an agreement with B & G Consultants is hereby approved and the Mayor is
authorized to execute said agreement. Following the Mayor’s signature of said amendment, the
City Clerk is directed to forward copies of this resolution and the executed agreement to Mr.
Michael Giffin, c/o B & G Consultants, 750 B Street, Suite 1860, San Diego, California 92101
and the Library and Community Development Department.
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1 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad
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II the 14” day of MARCH ,200O by the following vote, to wit:
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II AYES: Council Members Lewis, Hall, Finnila, Nygaard, Kulchin
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NOES: None
7 ABSENT: None
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15 M. WOOD, City Clerk
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City
CLAUDE A. LEWIS, Mayor
Council
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