HomeMy WebLinkAbout2000-05-16; City Council; 15736; Approve Purchase Of Fire Truck‘ CITY OF CARLSBAD - AGEM-A BILL sf
AB # I&-! 736 TITLE: APPROVALOFPURCHASEOF DEPT. HD. [\q
MTG. PUR FIRE TRUCK AND APPROPRIATION CITY ATTY@
DEPT. ,f;-16-00 OF FUNDS CITY MGR. %y
RECOMMENDED ACTION:
Staff recommends Council adopt Resolution No,&)00 -/47, approving the purchase of a
fire truck from Seagraves Fire Apparatus Inc., and authorizing an appropriation of
additional funds.
I
ITEM EXPLANATION
A new fire truck is budgeted for purchase in the 1999-2000 fiscal year to replace a 1987
Ford currently in the fleet. Two Seagraves fire trucks were purchased 1996 and have
provided excellent service. Purchase of another Seagrave will provide a quality
apparatus with the additional advantage of familiarity for both operators and our
maintenance staff.
Section 3.28.160 of Carlsbad Municipal Code provides for the Purchasing Officer to
purchase equipment through cooperative purchasing programs with the other public
agencies when the agency has made their purchase in a competitive manner. On April
16,1999, following a formal bidding process, the City of Mountain View received the
lowest responsive bid for a Seagraves fire truck from Allstar Fire Equipment, the area
Seagraves dealer. On May 5, 1999 a purchase order was issued to Seagraves Fire
Apparatus in the amount of $358,783.66. This bid included a public agency clause,
allowing other governmental agencies to purchase like units under a Cooperative
Purchase Arrangement.
Fire Department staff consulted with Allstar Fire Equipment to make some minor
configuration changes to the apparatus to better meet our needs. The total price of the
apparatus as manufactured for Carlsbad is $361,799.72 including tax.
In preparation for the 1999-2000 fiscal year budget, Fire and Fleet Department staff
arrived at a recommended funding of $350,000 based on costs of past purchases,
adjusting for inflation, and discussions with vendors. However, inadvertently the
preliminary estimate of $300,000 for this purchase was not revised to reflect the new
estimate prior to the budget submittal. In addition, staff did not anticipate the most
recent National Fire Protection Association mandated requirements. Newly mandated
electrical systems requirements for safety lighting interlocks for undercarriage lights,
light bars, Opticom, alley lights, safety warning strobes, power supplies, load managers
and A/C power generator. Other new requirements call for improved mirrors, safety
seating, wheel chock system and factory reflective stripping. These unanticipated items
contributed $15,000 to the purchase price.
FISCAL IMPACT
Currently $300,000 is budgeted for this purchase. An additional $62,000 is required. Staff
is requesting the appropriation of this amount from the Vehicle Replacement Fund.
I EXHIBITS
1. Resolution No. &J% -/q7
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RESOLUTION NO. 2ooo-147
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE PURCHASE
OF A FIRE TRUCK
WHEREAS, the City of Carlsbad wishes to replace an old fire truck, and;
WHEREAS, Section 3.28.160 of the Carlsbad Municipal Code provides that the City may
participate in cooperative purchasing programs with other public agencies, and;
WHEREAS, the City of Mountain View used formal bidding procedures, with a public
agency clause, to purchase a Seagraves fire truck , and;
WHEREAS, Seagraves has offered to sell the City of Carlsbad a Seagraves fire truck
for $361,799.72.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as
follows:
1. The Finance Director is authorized to appropriate $62,000 from the Vehicle
Replacement Fund.
2. The Purchasing Officer is hereby authorized and directed to issue a purchase
order to Seagraves Fire Apparatus Inc. in the amount of $361,799.72.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the
City of Carlsbad held on the 16th day of May , 2000, by the following vote, to wit:
AYES: Council Meinbers Lewis, Hall, Finnila, Nygaard and Kulchin
NOES: None
ABSENT: None