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Home My WebLink About2000-05-16; City Council; 15738; Used Oil Block Grant ApplicationI - - ilTY OF CARLSBAD - AGENbA BILL AB# 6,73%- m: MTG. 5/l 6/00 APPROVAL OF USED OIL BLOCK GRANT APPLICATION CITY ATTY. GC DEPT. PW CITY MGR2& RECOMMENDED ACTION: Adopt Resolution No. 2060*/q? approving the City of Carlsbad’s application to the California Integrated Waste Management Board (CIWMB) Used Oil Block Grant Program and authorizing the Deputy Public Works Director or designee (Public Works/Maintenance & Operations Management Analyst) as signature authority for all related grant documents, i.e. correspondence and reports. ITEM EXPLANATION: The California Oil Recycling Enhancement Act authorizes the collection of four cents for every quart of lubricating oil sold, transferred or imported into California. A portion of these funds is available to local governments in the form of non-competitive block grants for establishing used oil collection programs which encourage recycling of used oil. The grant award to Carlsbad is $26,973 for 2000 - 2003. Firestone, Jiffy Lube, Ken Grody Ford are local businesses which are certified as used oil collection centers by the CIWMB. Residents may bring used oil to any of these centers to be recycled free of charge, and receive the four cent deposit per quart. Staff used a previous block grant award to develop a comprehensive public education program. The current (1997-2000) block grant award was slated primarily for the placement of a used oil drop-off site at Palomar Airport for use by private pilots. This program was postponed due to higher airport priorities, however, the CIWMB has agreed to “roll-over” the funding to the upcoming year’s program. Staff anticipates presenting a contract with Solana Recyclers for grant administration services early fiscal year 2000-01. FISCAL IMPACT: The estimated revenue to the Solid Waste Enterprise Fund is $26,973. EXHIBITS: .Resolution No. XI% -I Uy LUsed Oil Block Grant application II ’ 1 2 3 4 5 6 7 6 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2000-149 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE APPLICATION OF THE 2000/2003 USED OIL BLOCK GRANT PROGRAM AND APPOINTING A SIGNATURE AUTHORITY WHEREAS, grant funding has been established by the California Recycling Act and is available to cities and counties through the California Integrated Waste Management Board for establishing and maintaining local used oil collection programs that encourage recycling or appropriate disposal of used oil; and, WHEREAS, the City of Carlsbad is desirous of applying for these funds; and, WHEREAS, the program requires that the application be approved and a signature authority be appointed by resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. The submittal of the 2000/2003 Used Oil Block Grant application is approved. 3. The Deputy Public Works Director, Management Analyst, or designee are appointed as the signature authorities for the project. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 16th day of Mav , 2000 by the following vote, to wit: AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchin (SEAL) 2000/2003USEDOILBLOCKGRANT SIXTH CYCLE APPLICATION RECYCLE Application Due Date: April 6,200O USED OIL Instructions for complete this form can be found on pages 8 and 9 4pplicant: If applicable, on separate sheet of paper list the participating jurisdictions, contact name, address, md contact’s phone number and e-mail address. 3tv of Carlsbad lube Ross, Management Analvst . . iddress: 405’Oak Ave. Carlsbad CALIFORNIA 92008 Street City State Zip Code Program Director lube Ross Management Analyst Printed Name of Program Director Title Same as .above Qddress bydifferent than above) 1760) 434-2980 (760) 720-9562 iross@ci.carlsbad.ca.us Phone Number Fax E-mail Address Program Contact klie Ross - Management Analvst Printed Name of Program Director Title Same as above Qddress (ifo3fferent than above) 1760) 434-2980 (760) 720-9562 iross@ci.carlsbad.ca.us Phone Number Fax E-mail Address Consultant: (if applicable) Solana Recvclers. Inc. Phone: (760) 436-7986 4ddress: 137 N. El Camino’ Real Encinitas. CALIFORNIA 92024 Street City State Zip Code Contact Name: Jacv M. Davis. Executive Director E-mail Address: solana@adnc.com kssembly District(s): 74th Assemblv District Senate District(s): 38th Senate District Electroniccopies of the application package can be found at the CIWMB’s website: w\~~.ciwmb.ca.go\/usedoil/granlsrolocW. !ligibility includes: a public education element; @ either 1) Provides used oil curbside collection for all residents of the city ncluding multi-family residences; or 2) Ensures that at least one certified used oil collection is available for every lOO,OOO-~ esidents not served by curbside used oil collection. To establish baseline for your program, please provide us with the following lata for all participating jurisdictions: 1 ,. 1. 1. i. i. Total number of certified used oil collection centers: 4 Total number of non-certified used oil collection centers I am confirming the mnuber, Rita How many of these are airport collection centers 0 Certified 0 Cl Non-Certified 0 How many of these are marina collection centers Cl Certified 0 Cl Non-Certified 0 Curbside used oil colle&on? 0 Yes •l No What % ofyour population? 0 Door -to- door used oil collection? Cl Yes I3 No What % of your population? 0 t . f claiming conditional eligibility, please check Yes and explain the steps to be taken to obtain eligibility during the grant term yonditional Eligibility Cl Yes IXl No Describe collection oppottun.ities that are available within the area of jurisdiction that can provide service until community ollection centers are established. Certification: I declare, under penalty of pejury, that all information submitted to CIWMB’s consideration for allocation of grant finds is true and accurate to the best of my knowledge and belief r Id on authorized by resolution Julie Ross, Management Analvst ~ Print Name and Title of signature authority Attachments: Approved Resolution and/or Authorization Letters Return form to: California Integrated Waste Management Board Attn: Mercy Caputi Grants Administrative Unit 8800 Cal Center Drive, MS-14 Sacramento, CA 95826 City of Car&bad Used Oil Recycling Program l California Integrated Waste Management Board Block Grant, Cycle 6, 2000 - 2003 Prepared by Solana Recyclers 137 N. El Camino Real l Encinitas, CA 92024 Phone: (760) 436-7986 l Fax: (760) 436-8263 E-mail: solana@adnc.com Program Components l Highlighted below are the program components and deliverables for the upcoming Used Oil Block Gram, Cycle 6. Also, included in this packet is a budget description, spending projection plan and application. Palomar Airport Used Oil Collection Center: . Completion of a Used Oil Recycling Collection Center at the airport in 2001. Started in Year 3 of Block Grant Cycle 5. Palomar Airport‘has requested an extension of the timeline of the project from the City of Carlsbad’s current Block Grant Cycle 5 into the upcoming Block Grant Cycle 6. The extension is requested because of the number of projects and commitments that McClellan-Palomar Airport is currently undertaking, which should be completed or near completion by December, 2000. Due to their facility redevelopment plans, they are requesting to begin the work on the Used Oil Collection Center in March, 2001. Used Oil Collection Centers: . Site Visits - Maintain communication and relationships with collection centers. . Provide auxiliary equipment support if needed. Sample items include: filter crushers, halogen sniffers, funds for expansion of collection tanks, and/or oil collection containers. . Surveys - as required under the reporting process, conduct surveys of centers to determine amounts of oil collected, demographics, filters, etc. . Research qualifications for including oil disposal costs into cycle 6. . Evaluate need for additional collection center west of Interstate 5. Used Oil/Household Hazardous Waste Publication: . Create an inclusive used oil / household hazardous materials (HHW) brochure, including educational text as well as oil collection centers and listing of the local HHW facilities. Brochure to be printed both in English and Spanish. The Spanish translation is researched to address cultural concerns and issues. . The above brochure would include the l-800-Cleanup phone number and website. The number is a national environmental hotline that is tailored to local a jurisdiction’s needs. The I-800-Cleanup phone number/web site includes the local used oil collection centers. SRI would monitor the website/phone number to ensure correct information and update any changes that occur. Re-refined Oil: . Evaluate the use of re-refined oil (RRO) in City of Carlsbad’s fleet, pending approval from City Council. The purchase of RR0 would potentially be within the Recycled Products Purchasing Cooperative (RPPC). . Create training pamphlet and fact sheet for city employees and operations managers. as well as gather testimonials, case studies, and videos if needed, for any staff training. . Create a public education brochure and outreach regarding the use of RR0 their own cars. Conununiiy Events: . Oil Collection/Tire Amnesty Day - Evaluate potential of holding the event at Firestone located near El Camino Real Mall. SRI would solicit Firestone to accept the used tires at a discounted rate. . Oil Collection Container Giveaway Event - to be held at either a collection center, or community event or potentially at the above mall. . Develop advertising/promotional materials for above event. Public EducatiunPublic Relations: . Create a Public Education campaign with “characters and/or designs” approved by the City of Carlsbad. Campaign would include: Slides in movie theaters, bus benches, and bill board advertising. Campaign will also include promotional give-aways, such as magnets which would list the local High School Football Team’s schedule. 6 . Write articles for City Newsletter and Coast Waste Newsletter. School Education: . Evaluate school presentation programs to determine if duplication of presentations is being conducted in the city. . Create school education material. . To host a school environmental day, with games and activities (Elementary Level). . High School Auto Shop Workshop on Used Oil Recycling. Workshops: . Hosted at a used oil collection center, workshops on “How to Change Your Motor Oil” will be given. They can be tailored to women only or to a general audience. General Administration of Contract: . Prepare and write grant application. . Prepare and write all grarit reports and required documents. Reports are semi-annual in February and August of each year. . Maintain files and records of all grant components. . Serve as liaison with the California Integrated Waste Management Board. Misc/Other: . Display Improvements . Postage . Mileage I ‘. City of Carlsbad Used Oil Recycling Project - Cycle 6 Bu -Permanent Collection Facilities Airport Project Retaining some dollan .if needed. $16,000 is being carried over from cycle 5, but will not appear in current budget. This is at CIWMB’s request. Cert. Cntr. Equipment Includes: l Oil, Filter Crusher . Detectors, Halogen sniffers, etc. Public Education Public Education/Promotions School Education Oil Collection Containers Special Events/Community Events Brochures Television Newpaper promotions Direct Mail Utility Bill Insert - Newsletter Other _-._-- Other Misc. ._. -__ -- __.---- Personnel .- - --_- ---.--- Program Director Program Manager --- ;et Overview -lours/Description Sub-total -lout-s/Description Workshops on changing oil Environmental Fair Community Events -iHW Brochure Jick Rick updates or Community events ‘includes design and postal ‘or City newsletter Sub-tota -iours/Description “lileage/Postage Sub-tota -_--.-_ -- -.-- _ -lours/Description .____ l5 hrs @ $45 p/h 355 hrs @ $25 p/h Sub-tota Tota Amount ~- $ I ,ooo.OO $2,000.00 ~ _.--- Amount $500.00 $250.00 $ I ,ooo.oo $500.00 $ I ,500.00 $ I ,OOo.oo $750.00 $5,000.00 $250.00 $l00.00 l $2,623.00 @Q473.00 ___ . --- Amount ____ ~.--- $50~0 $500.00 _-__ _ . ..-. Amount, T;--- --_- $l:IZS.OO $8,875.00 $ I o,OOo.oo $?--?I2 .Q!J-. SPENDING PROJECTION FORM USED OIL RECYCLING BLOCK GRANT SIXTH CYCLE, YEAR ONE Identify the activities you plan on implementing with your Sixth Cycle Used Oil Block Grant funds. include estimated dollar amounts. The grand total must match the amounts listed for your jurisdiction(s) listed in Attachment F. Be sure to include the filter funds in your plan. q HHVV Permanent Facility $ q Hauling/Recycling : 0 Small Quantity Generators q Agricultural Collection . $ q Filter Collection @I Airport Project q Marina Project 0 Other $ $1,000 f 0 Hauling/Recycling 0 Curbside $ q Door-to-door Collection 0 Filter Collection $ 0 Temporary Events J q Agricultural Collection $ 0 Small Quantity Generator 0 Other $ 0 Filter Collection $ 0 Hauling/Recycling $ q Other kIl Public Education fZJ School Education IXl Containers 0 Radio IXl Special Events 0 Transit Ads fXl Brochure $500 $250 $1,000 $ $500 $ $1.500 ’ 0 Video fZl Television fXl Newspaper @l Direct Mail IXI Utility Insert IXI Newsletter @I Other $750 $5.000 $250 $100 $2,623 0 load Checking c] Other $ SubtcM &I O&0& IZI Personnel $10,000 IXI Other $500 Grantee’s Name:Citv of Carlsbad Authorized Signatu Grand Total $ 26,973 Date: Attachment E ,. s