HomeMy WebLinkAbout2000-05-16; City Council; 15749; Emergency Repairs To Senior Centerh 0 Cl OF CARLSBAD - AGENDA urLL cu w
4B# /f, 744 TITLE: DEPT. HD.
WTG. 5/l 6/00 I EMERGENCY REPAIRS TO SENIOR CENTER I CITY ATTY. w
IEPT. PW/GS
RECOMMENDED ACTION:
Approve Resolution No. abob*/& authorizing the City Manager to procure the necessary
equipment, services and supplies to provide building repairs to the Senior Center.
ITEM EXPLANATION:
When Facilities staff opened the Senior Center building on Monday morning, April 10, 2000, they
discovered that flooding had occurred in a major portion of the facility. The flooding was caused
from a broken sink inlet pipe. The water had apparently been running for at least fourteen hours.
There was substantial damage to the Senior Center as a result of the flooding. The administrative
offices received the most damage (the lounge area also experienced flooding). The perimeter and
exterior walls, as well as the furniture in the administrative offices were all damaged. The water
damage also percolated into the walls of the major hallway of the building. Currently, Senior Center
administrative staff is working out of boxes and on a concrete floor.
Expenses of $19,000+ have already been incurred (Stanley Steemer) to dry out and expose the
damaged areas. Staff estimates it will cost an additional $106,000 to repair and refurbish the Senior
Center. With the City stressing the need to keep the Senior Center operational during the
reconstruction process (much of the work will be done during weekends), staff is requesting
authorization to procure the necessary equipment, services and supplies to make the repairs without
going through the normal competitive bidding process. The normal competitive bidding process
would delay these repairs for several months. Since the Senior Center is a very heavily used
facility (serving over 250 people a day), staff believes it is important that this public building be
returned to its top condition in a timely and efficient manner. The California Public Contracts Code,
Sections 20168 and 22050, allow for an informal bidding process during emergency situations if
approved by a four-fifths majority vote of the City Council.
FISCAL IMPACT:
A claim has been filed with the City’s insurance carrier. The City is responsible for paying the first
$5,000 as a deductible amount. Staff estimates the total cost to repair the building is approximately
$125,000. Of this amount, $120,000 will be reimbursed to the City through the insurance claim.
Listed below are the identified expenditures.
0 Building Repairs: $84,000
0 Emergency/Drying Services: 20,000
0 Miscellaneous/Contingencies: 8,000
l Furniture Repair/Replace 13,000
Total: $125,000
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. PAGE 2 OF AGENDA BILL NO. /‘4 74-f
Staff is recommending an increase in General Fund revenues for Miscellaneous Reimbursed
Expenditures of $120,000. Staff is also recommending an increase in appropriations for Building
Repairs of $125,000. This results in a decrease in the General Fund balance of $5,000.
EXHIBITS:
1. Resolution No. abobd6< th au orizing the City Manager to procure the necessary equipment,
services, and supplies to provide building repairs to the Senior Center.
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RESOLUTION NO. 2ooo-165
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO PROCURE THE
NECESSARY EQUIPMENT, SERVICES, AND SUPPLIES TO REPAIR
THE SENIOR CENTER
WHEREAS, the work to repair flooding damage at the Carlsbad Senior Center is
determined to be an emergency; and
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WHEREAS, the necessary building repairs are estimated to cost $125,000; and
WHEREAS, the emergency procedure is authorized by the California Public Contracts
Code, Sections 20168 and 22050.
11 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
12 California, as follows:
13 1. That the above recitations are true and correct.
14 2. The City Manager is hereby authorized to procure the necessary equipment,
15 services, and supplies to repair the damage to the Carlsbad Senior Center up to
16 $125,000, without giving notice for bids to let contracts.
17 PASSED, APPROVED AND ADOPTED at a regular meeting of the Cartsbad City Council
18 held on the 16th day of May , 2000 by the following vote, to wit:
AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchin
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--I(ORRKiNE M. WOOD, City Clerk (SEAL)
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