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HomeMy WebLinkAbout2000-06-13; City Council; 15774; Street Lighting And Landscaping DistrictCh f OF CARLSBAD -AGENDA mLL iB# 15,7 7 c\ TITLE: JTG. WiWOO STREET LIGHTING AND LANDSCAPE DISTRICT NO. 1: INITIATING PROCEEDINGS FOR FISCAL YEAR 2000-2001 IEPT. ENG CITY MGR. - RECOMMENDED ACTION: Adopt Resolution No. &I#- I 89 initiating proceedings and ordering the preparation of an Engineer’s Report for a Special Maintenance District. Adopt Resolution No. &CC0 - 190 approving the Engineer’s Report. Adopt Resolution No. anO0 - lo\ \ setting a public hearing for July 11, 2000. ITEM EXPLANATION: The purpose of this agenda bill is to request Council’s approval of three resolutions necessary to begin processing the City’s Street Lighting and Landscaping District No. 1 for Fiscal Year 2000-2001 in compliance with the procedures of the California Streets and Highways Code. BACKGROUND: In 1983, the City of Carlsbad Street Lighting and Landscaping District was formed as a citywide district according to the provisions of the California Streets and Highways Code, known as the Landscaping and Lighting Act of 1972. Since the Districts formation, the cost of operating and maintaining the City’s street lighting system has been funded through assessments from each parcel in the City, based on direct benefit. The Street Lighting Zone is identified as a citywide zone formed with the intent for all assessable parcels within the City to pay benefiting assessments as they are developed and street lights are added. On June 6, 1989, Council approved the addition of two landscaping zones to the original district. The two zones formed were a Street Tree Maintenance Benefit Zone, and a Median Maintenance Benefit Zone. The Street Tree Maintenance Zone is not a citywide zone. This Maintenance Zone includes only the properties within the City in which street trees exist within the public right-of-way areas. The maintenance program provides a programmed schedule of tree trimming, treatment of damaged trees, and emergency response to fallen trees within the public right-of-way. The Median Maintenance Zone funds the cost of maintaining the street medians located throughout the City. This Maintenance Zone is a citywide zone and includes plant and tree maintenance care and structural replacement of the medians when necessary. IMPACT OF PROPOSITION 218 AND SENATE BILL 919 IN 1997: On November 5, 1996, with the passage of Proposition 218, Articles XIIIC and XIIID, were added to California’s constitution that dictate the processing of the Street Lighting and Landscaping District No. 1. On July 1, 1997, Senate Bill No. 919 was approved for further clarification on certain portions of 218. After extensive analysis and outside consultations by City staff during fiscal year 1997-98, it was determined only one change in the annual processing of the district was applicable and would be enacted. That one change was the Council’s adoption of a “General Benefit” contribution to each of the three zones within the district: Street Lighting, Street Tree Maintenance and Street Median Maintenance. This contribution from the City’s general fund was also included as part of the processing for Fiscal Years 1998-1999 and 1999-2000 and will be included and detailed in the attached Engineer’s Report which staff is requesting Council approve this evening, for Fiscal Year 2000-2001. Page 2 of Agenda Bill No. I 5, 7 ‘I L) FISCAL YEAR 2000-2001 ASSESSMENT DISTRICT PROCESSING: Since there will be no increase to existing parcel assessments in Fiscal Year 2000-2001, and all new assessments will be calculated at the same base formulas as Fiscal Years 1996-97, 1997-98, 1998-99, and 1999-2000, only one public hearing is required for this year’s processing of the District. In addition, the Administrative Coordinator is directed to mail a notice to the property owners of 59 parcels that were changed from a private street light system to a public street light system which increased their assessment for street light maintenance from $6.90 to $26.00 per parcel for Fiscal Year 2000-2001. The Administrative Coordinator will present a comprehensive report on the maintenance and operations procedures of the district, as introduced in the attached Engineer’s Report at the public hearing (July 11.2000). FISCAL IMPACT: The Fiscal Year 2000-2001 Street Lighting and Landscaping District No. 1 total budget for the three zones is projected to be $1,873,702. Other Special Fund budgets will contribute $10,500 to the Street Lighting Zone for the personnel, and operations services. In addition, the City’s General Fund will contribute $70,000 to the Street Tree Zone for staff time and equipment spent on maintaining City Parks and Hosp Grove which, by policy, are not considered part of the public right-of-way program. The City’s General Fund will also contribute $64,323.01 to the Street Lighting Budget, $44,697.87 to the Street Tree Budget and $45378.06 to the Street Median Budget as “General Benefit” assessments, as further described in the Engineer’s Report. As shown in the following table, a single-family residential parcel which benefits from the street lighting, street tree maintenance and median maintenance programs would have an anticipated assessment of $70.48 for Fiscal Year 2000-2001, the same as for Fiscal Years 1996-97, 1997-98, 1998-99 and 1999-2000. ASSESSMENT SUMMARY FOR THE AVERAGE SINGLE-FAMI I AVERAGE ASSESSMENT I I I mLY PARCEL I I I FISCAL YEARS 1996-97, AVERAGE CHANGE IN 1997-98,1998-99 AND ASSESSMENTS AVERAGE BENEFIT ZONE 1999-2000 FISCAL YEAR 2000-2001 ASSESSMENTS Street Light Maintenance I $26.00 I *$26.00 I -O- Street Tree Maintenance $36.10 $36.10 -O- I Median Maintenance I $8.34 1 $8.34 --o- TOTAL $70.44 $70.44 I -O- *Assessment rate represents a single-family residence within a code with largest number of single-family residential parcels. EXHIBITS: I. Order of Procedure. 2. Resolution No. doOO- 18-7 ordering the preparation of an Engineer’s Report. 3. Engineer’s Report. 4. Resolution No. dOCJ0 - / 96 approving the Engineer’s Report. 5. Resolution No. dO0 b - / 9 / setting a public hearing for July 11, 2000. EXHIBIT 1 ORDER OF PROCEDURE CITY OF CARLSBAD STREET LIGHTING AND LANDSCAPING DISTRICT NO. 1 Date of Meeting: June 20,200O City Council: Adopt Resolution initiating proceedings and ordering the preparation of an Engineer’s Report. Adopt Resolution approving Engineer’s Report. Adopt Resolution Setting a Public Hearing. Date of Public Hearing: July 11,200O 1 2 3 4 5 6 7 8 0 10 / RESOLUTION NO. 2coc-189 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF I CARLSBAD, CALIFORNIA, INITIATING PROCEEDINGS FOR THE ANNUAL LEVY OF ASSESSMENTS AND ORDERING THE PREPARATION OF AN ENGINEER’S REPORT FOR A SPECIAL MAINTENANCE DISTRICT. WHEREAS, the City Council of the City of Carlsbad, California has previously formed a special maintenance district pursuant to the terms of the Landscaping and Lighting Act of 1972, being Division 15, Part 2 of the Streets and Highways Code of the State of California, said special maintenance district known and designated as Street Lighting and Landscaping District No. 1 (hereinafter referred to as the Maintenance District); and WHEREAS, the Maintenance District is an existing assessment district in which 11 assessments are not proposed to be increased, and is exempt from the procedures and 12 requirements of all assessments under California Constitution Act XIIID Q 5 (a). 13 WHEREAS, the City Council wishes to take proceedings to provide for the annual levy of 14 assessments for the next ensuing fiscal year to provide for the annual costs for maintenance of 1s improvements defined as existing street lighting, median landscaping and street trees, within the 16 Maintenance District. 17 NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: 16 RECITALS 10 SECTION 1. That the above recitals are true and correct. 20 DECLARATION OF INTENTION 21 SECTION 2. That the public interest and convenience requires, and it is the intention of * 22 this legislative body to levy and collect assessments to pay the annual costs and expenses for 23 the maintenance and/or servicing of the improvements for the above-referenced Maintenance 24 District, said improvements generally described as follows: 25 The maintenance of certain street lighting improvements, street trees and median 26 27 landscaping improvements, as set forth and described in the Engineer’s Report. The proposed new improvements to be maintained and serviced caused generally by new development are 28 described as follows: 1 The maintenance of certain additional street lighting improvements and additional 2 landscaping improvements, including replacement of street trees and median landscaping 3 improvements, all as set forth and described in the Engineer’s Report, which is hereby ordered to 4 be kept on file and open for public inspection in the Office of the City Clerk. 5 REPORT OF ENGINEER 6 SECTION 3. That this improvement is hereby referred to the engineer who is hereby 7 directed to make and file the Report generally containing the following: 8 A. Plans and specifications describing the general nature, location and extent of the Q improvements; 10 B. An estimate of the cost of the maintenance and/or servicing of the improvements 11 for the Maintenance District for the referenced fiscal year; 12 C. A diagram for the Maintenance District, showing the area and properties proposed 13 to be assessed; 14 D. An assessment of the estimated costs of the maintenance and/or servicing, 1s assessing the net amount upon all assessable lots and/or parcels within the Maintenance District 16 in proportion to the benefits received. 17 That upon completion of the preparation of said Report, the original shall be filed with the 18 City Clerk, who shall then submit the same to this legislative body for its immediate review and 10 II consideration. 20 Ill 2l Ill 22 Ill 23 /I/ 24 Ill 25 Ill 26 //I 27 /I/ 28 Ill 1 2 3 4 5 6 7 8 0 10 11 12 13 14 15 I ( 16 - 17 18 10 20 21 22 23 24 25 26 27 28 FISCAL YEAR SECTION 4. That the above Report shall include all costs and expenses of said maintenance and/or servicing relating to the fiscal year commencing July 1, 2000 and ending June 30,200l. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 13th day of June I 2000 by the following vote, to wit: and Nygaard. and Kulchin. ATTEST: 44-&WCb/% &RR#~NE M. WOOD, City Clerk w=L) RESOLUTION NO. 2ooo-190 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE ENGINEER’S REPORT FOR THE PROCEEDINGS FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN A SPECIAL MAINTENANCE DISTRICT. WHEREAS, the City Council of the City of Carlsbad, California, pursuant to the terms of 6 the Landscaping and Lighting Act of 1972, being Division 15, Part 2 of the Streets and Highways 7 Code of the State of California, did by previous resolution initiate proceedings and ordered the 8 preparation of an Engineer’s Report for the annual levy of assessments within a special g maintenance district, said special maintenance district known and designated as Street Lighting 10 and Landscaping District No. 1 (hereinafter referred to as the Maintenance District); and 11 WHEREAS, there has now been presented to this City Council the Report as required by 12 said Division 15 of the Streets and Highways Code and as previously directed by resolution; and 13 WHEREAS, this City Council has now carefully examined and reviewed the Report as 14 presented, and is satisfied with each and all of the items and documents as set forth therein, and 15 is satisfied that the assessments, on a preliminary basis, have been spread in accordance with 1s the benefits received from the improvements to be maintained, as set forth in said Report. 17 NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: 18 SECTION 1. That the above recitals are all true and correct. 10 SECTION 2. That the Report as presented consists of the following: 20 A. Plans and specifications describing the general nature, location and extent of the 21 improvements to be maintained. 22 B. Estimate of cost, including the amount of the annual installment for the 23 forthcoming fiscal year. 24 C. Diagram of the Maintenance District. 25 D. Assessment of the estimated cost. 28 Said Report, as presented, is hereby approved on a preliminary basis, and is ordered to 27 be filed in the Office of the City Clerk as a permanent record and to remain open to public 2s inspection. 1 2 3 4 5 6 7 8 0 10 11 12 13 14 15 16 17 18 10 20 21 22 23 24 25 26 27 28 SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Engineer’s Report. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 13th day Of June , 2000 by the following vote, to wit: AYES: Council Members Lewi 1 and Nygaard. ATTEST: &%-M L\eRRAt6tE M. WOOD, City Clerk (SEAL) 1 2 3 4 5 6 7 8 0 10 11 12 13 14 15 16 17 18 10 20 21 22 23 24 25 26 27 28 RESOLUTION NO. zooo-191 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS IN A SPECIAL MAINTENANCE DISTRICT, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON. WHEREAS, the City Council of the City of Carlsbad, California, has previously formed a special maintenance district pursuant to the terms of the Landscaping and Lighting Act of 1972, being Division 15, Part 2 of the Streets and Highways Code of the State of California, said special maintenance district known and designated as Street Lighting and Landscaping District No. 1 (hereinafter referred to as the Maintenance District); and WHEREAS, the Maintenance District is an existing assessment district in which assessments are not proposed to be increased, and is exempt from the procedures and requirements of all assessments under California Constitution Act XIIID s 5 (a). WHEREAS, the City Council wishes to take proceedings to provide for the annual levy of assessments for the next ensuing fiscal year to provide for the costs and expenses necessary to pay for the maintenance of the improvements within the Maintenance District; and WHEREAS, there has been presented and approved by this City Council the Engineer’s Report, as required by law, and this City Council is desirous of continuing with the proceedings for said annual levy; and WHEREAS, the improvements to be maintained shall consist of all originally designated and authorized improvements, as well as certain new and additional improvements. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: RECITALS SECTION 1. That the above recitals are all true and correct. SECTION 2. That the public interest and convenience requires, and it is the intention of this legislative body to levy and collect assessments to pay the annual costs and expenses for the maintenance and/or servicing of the improvements for the above-referenced Maintenance District, said improvements generally described as follows: 1 The maintenance of certain street lighting improvements, street trees and median 6 landscaping improvements, including replacement of street trees and median landscaping 7 8 0 10 11 12 improvements, all as set forth and described in the Engineer’s Report, which is hereby ordered to be kept on file and open for public inspection in the Office of the City Clerk. BOUNDARIES OF MAINTENANCE DISTRICT SECTION 3. That said works of improvement are of direct benefit to the properties within the boundaries of said Maintenance District, which Maintenance District the legislative body previously declared to be the area benefited by said works of improvement, and for particulars, reference is made to the boundary map as previously approved by this legislative body, a copy of which is on file in the office of the City Clerk and open for public inspection, and is designated by the name of this Maintenance District. REPORT OF ENGINEER SECTION 4. A. That the Report of the Engineer, as preliminarily approved by this legislative body, is on file with the City Clerk and open for public inspection. Reference is made to said Report for a full and detailed description of the improvements to be maintained, the boundaries of the 13 14 15 18 17 18 10 20 landscaping improvements, as set forth and described in the Engineer’s Report. The proposed new improvements to be maintained and serviced caused generally by new development are described as follows: The maintenance of certain additional street lighting improvements and additional 21 Maintenance District and any zones therein, and the proposed assessments upon assessable 22 lots and parcels of land within the Maintenance District. 23 B. Annual assessment increases will be caused by reasons of increases in the costs 24 of labor, materials and utility cost increases as applied to energy rates and water fees. 25 Assessments can be annually modified and increased to reflect an annual modification in the 26 cost of labor and materials based upon the Consumer Price Index, San Diego, as published by 27 the Department of Labor as computed for the first index in March of each year with additional 28 modifications for related energy and water rate increases. 2 3 4 5 6 7 8 0 10 11 12 13 14 15 16 17 18 10 20 21 22 23 24 25 26 27 28 .- C. All Street Light Benefit Zone, Street Tree Benefit Zone and Street Median Benefit Zone assessments are to remain the same as the previous year and all new assessments added to the tax roll forms will be calculated at the same base formulas as Fiscal Years 1996-97, 1997-98, 1998-99, and 1999-00. In addition, the Administrative Coordinator is directed to mail a notice to the property owners of 59 parcels that were changed from a private street light system to a public street light system which increased their assessment for street light maintenance from $6.90 to $26.00 per parcel for Fiscal Year 2000-2001. PUBLIC HEARING SECTION 5. Notice is hereby given that a public hearing is hereby scheduled in the regular meeting place of the City Council, being the Council Chambers, City Hall, on the following date and time: Tuesday, July 11,2000, at 6:00 p.m. At that time this legislative body will hear protests or objections in reference to the annual levy of assessments and to any other matters contained in this resolution. Any persons who wish to object to the proceedings or the annual levy should file a written protest with the City Clerk prior to the time set for the public hearing. If there is a majority protest against the levy of an annual assessment that is increased from the previous year, the proposed increase in the assessments shall be abandoned. A majority protest exists if, upon the conclusion of the hearing, written protests filed and not withdrawn, represent property owners owning more than 50% of the assessable area of land within the proposed district. NOTICE SECTION 6. That the City Clerk is hereby authorized and directed to give notice as required by law by causing a copy of this Resolution to be published in the North Countv Times, a newspaper of general circulation within the City of Carlsbad, said publication to be completed II not less than ten (10) days prior to the date set for the public hearing. Ill Ill Ill Ill PROCEEDINGS INQUIRIES/PROTESTS SECTION 7. For any and all information relating to these proceedings, including ntion is directed to the person designated VIRGINIA MCCOY ADMINISTRATIVE COORDINATOR - SPECIAL DISTRICTS PUBLIC WORKS CITY OF CARLSBAD TELEPHONE: (760) 602-2777 Owners of property within the Maintenance District may mail written protests to the CITY CLERK CITY OF CARLSBAD 1200 CARLSBAD VILLAGE DRIVE CARLSBAD, CA 92008 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council 2000 by the following vote, to until Members Hall and Nygaard. ila and Kulchin. (SEAL) CITY OF CARLSBAD STREET LIGHTING AND LANDSCAPING DISTRICT NO. 1 ANNUAL ENGINEER’S REPORT FISCAL YEAR 2000-2001 JUNE2000 7 AGENCY: CITY OF CARLSBAD PROJECT: STREET LIGHTING AND LANDSCAPING DISTRICT NO. 1 ENGINEER’S REPORT PURSUANT TO “LANDSCAPING AND LIGHTING ACT OF 1972” WHEREAS, this City Council has previously formed STREET LIGHTING AND LANDSCAPING DISTRICT NO. 1 (hereinafter referred to as the District) and has levied assessments within the District for prior fiscal years, all pursuant to the Landscaping and Lighting Act of 1972, being Division 15, Part 2 of the Streets and Highways Code of the State of California, commencing with Section 22500 (hereinafter referred to as the Act); and WHEREAS, this City Council has previously adopted a Resolution ordering the preparation and filing of an Engineers “Report”, all in accordance with the provisions of the Act. WHEREAS, at this time there has been filed as a part of the “Report”, certain plans and specifications for the maintenance of the improvements, an estimate of the costs of maintenance, a diagram of the District, and an assessment roll containing a spread of the estimated costs of maintenance within the District, all as required by the Act and as previously ordered by this City Council. NOW, THEREFORE, pursuant to the direction from this City Council, this Report is hereby submitted to this City Council pursuant to the provisions of the Act. This Report is applicable for the fiscal year commencing July 1, 2000 to June 30, 2001 (hereinafter referred to as the Fiscal Year). This report is prepared in 2 parts (Street Lighting and Landscaping), each of which consists of the following 3 sub-parts: Part I. PLANS AND SPECIFICATIONS for the maintenance and/or servicing of the Improvements during the Fiscal Year. The plans and specifications show and describe the general nature, location and extent of the existing and proposed improvements to be maintained and/or serviced during the Fiscal Year. The plans and specifications also indicate the class and type of improvements to be maintained and/or serviced for each zone within the District. Part II. A DIAGRAM of the District. The Diagram shows the exterior boundaries of the District, the boundaries of any zones within the District, and the lines and dimensions of each lot or parcel within the District. Each parcel is Identified by a distinctive number or letter. The lines and dimensions of each lot conform to those shown on the County Assessor’s maps. Part Ill. AN ESTIMATE OF COSTS AND AN ASSESSMENT SCHEDULE showing the net amount to be assessed upon assessable lands within the District, describing each assessable lot or parcel within the District by reference to the Parcel numbers contained on the County Assessment Roll, and assessing the net amount upon all assessable lots or parcels by apportioning the net amount among the several assessable lots or parcels in proportion to the benefits to be received by each lot or parcel. - Annual assessment increases will be caused by reasons of increases in the costs of labor, materials and utility cost increases as applied to energy rates and water fees. Assessments can be annually modified and increased to reflect an annual modification in the cost of labor and materials based upon the Consumer Price Index, San Diego, as published by the Department of Labor as computed for the first Index in March of each year with additional modifications for related energy and water rate increases. Executed this 2 )\J day of \&r?Q ,2000, at -tz oc G&M DAVID A. HAUSER, P.E. Deputy City Engineer RCE 33081 DESCRIPTION OF IMPROVEMENTS TO BE MAINTAINED The improvements to be maintained and serviced are generally described as street lighting, street trees and landscaped and hardscaped street medians all located within the public right-of-way and as caused by new development and City improvement projects, all as set forth and described in this Engineer’s Report. New development has added 97 street lights to be included in Fiscal Year 2000-2001 maintenance inventory. A complete street light inventory, completed by street lighting staff and included field verification, produced a GIS map showing all City street light locations and a corresponding Excel database. The project was completed in April of 2000. The City’s existing street tree inventory has been re-established at 15,000 street trees. Since 1984, new developments have not included trees in public right-of-way areas adjacent to sidewalks. Prior to 1984, street trees were required as part of all public improvement. The additional street median area to be maintained in Fiscal Year 2000-2001 is 4.62 acres due to the inclusion of median improvements to portions of La Costa Avenue, Poinsettia Lane, Cannon Road, and Palomar Airport Road. This brings the current street median acreage to a total of 52.6 acres, which includes both hardscaped and landscaped medians. This acreage figure is one of many fields of information contained in the new street median inventory, which includes: plant types, lengths and meter locations of irrigation systems. Street median maintenance staff completed the inventory in April of 2000. The Street Lighting Zone, the Street Tree Trimming Zone and the Street Median Maintenance Zone assessments will not increase in Fiscal Year 2000-01, and will remain at the same base formula rates as assessed in Fiscal Years 1996-97, 1997-98, 1998-99 and 1999-00. All new assessor’s parcels, that by petition of the property owner(s) have been added to the three zones, will be calculated at the same base formulas as used in the last four fiscal years. ,- STREET LIGHTING Pursuant to direction from the City Council, submitted herewith is the “Report”, consisting of the following documents pursuant to the provisions of Division 15, Part 2, of the Streets and highways Code of the State of California, and specifically Section 22500 et.seq., the Landscaping and Lighting Act of 1972. PART I. PLANS AND SPECIFICATION The plans and specifications for the maintenance and/or servicing of the street lighting improvements during the Fiscal Year are on file in the office of the Assessment District Administrator, 1635 Faraday Avenue, Carlsbad, California; are available for public inspection; and are incorporated herein by this reference as though set forth in full. Said plans and specifications show and describe the general nature, location and extent of the existing and proposed improvements to be maintained and/or serviced during the Fiscal Year. The plans and specifications also indicate the class and type of improvements to be maintained and/or serviced for each zone and code within the District. PART II. DIAGRAM A diagram of the Street Lighting District. Said diagram shall show the exterior boundaries of the Street Lighting District, the boundaries of any zones and codes within the Street Lighting District, the lines and dimensions of each lot or parcel within said Street Lighting District and each parcel shall be identified by a distinctive number or letter. The lines and dimensions of each lot shall conform to those shown on the County Assessor’s map for the fiscal year to which the Report applies. A simplified diagram is attached as Attachment “A”, followed by individual diagrams showing samples for each of the eight codes within Zone 1. A detailed diagram is maintained in the office of the Assessment District Administrator, 1635 Faraday Avenue, Carlsbad, California, and is available for public inspection. I[ Lighting and Landscaping District No. 1 FY 2000 - 2001 - Street Light Maintenance Benefit Zones ’ 0 Street Light Non-Benefiting Parcels w + E a 2ooO Citv of Cd&ad GIS hPJlQiia.o7nightll.mll ATTACHMENT “A” NO SCALE Al CITY LIGHTS AT INTERSECTIONS ONLY ‘ - NO SCALE BI CITY LIGHTS AT INTERSECTIONS AND MIDBLOCK ‘“t - 64’ r4 I LA MACARENA AVE. 70’ 70’ ?a I d a a ! 0” iii f 1 63’ 68’ ta 1 A M JACARANDA AVE. 65’ m c OLIVENHAIN RD, NO SCALE Cl CITY LIGHTS SPACING AT CURRENT CITY STANDARDS 15 DI CITY LIGHTS ON MAJOR STREETS, PRIVATE LIGHTING WITHIN DEVELOPMENT lb , . NO SCALE ALICANTE RD. ALICANTE RD. E2 CITY LIGHTS CONDOS AND APARTMENTS I-? . ND SCALE , F2 CITY LIGHTS COMMERCIAL AND INDUSTRIAL IEj’ NO SCALE G2 CITY LIGHTS REDEVELOPMENT AREA 14 1 NO SCALE HI CITY LIGHTS AT TIME SHARE COMPLEX ao h METHOD AND FORMULA FOR ASSESSMENT SPREAD FOR STREET LIGHTING Within the citywide Street Lighting Assessment boundaries are the following two zones: Zone 1 - City owned and maintained street lights Zone 2 - Undeveloped property - non-benefiting, not assessed Zone 1 consists of the following sub-codes and their benefit spread formulas: CODE Al * CODE Bl* CODE Cl* CODE Dl* Street lights at intersections only (residential) Street lights at intersections and mid-block (residential) Street light spacing at current City engineering standards (residential) City owned street lights on surrounding streets, private lighting within development (single-family residential, only adjacent City lights will be calculated for code assessment cost) CODE E2** Street light spacing at current City standard, condos and apartment buildings, ten units and above CODE F2** Street light spacing at current City standard, commercial and industrial parcels CODE G2*” Special lighting and spacing standard, downtown redevelopment area CODE Hl*** Street light spacing at current City standard, time shares only * Assessment is based on equal shares of cost of maintenance and operation of total lights within each code. ** Assessment is based on share of cost of maintenance and operation of total lights as formulated by front footage percentage of each parcel in relation to total footage within each code. *** Flat rate per unit ,- METHOD AND FORMULA FOR ASSESSMENT SPREAD FOR STREET LIGHTING (CONTINUED) Assessment Criteria: The improvements and annexation into the District are required for the approval of, and as a consequence of, new development, and thus benefit the respective developments. The lighting is of benefit to abutting parcels as it provides increased property protection, personal safety, visibility, traffic safety, and enhances those areas fronting upon the illuminated street. The method of assessment for codes within Zone 1 is based on units. In the case of codes Al, Bl, Cl, and Dl, a residential dwelling is equal to one benefit unit. In Code E2 condominium dwelling units or apartment buildings with ten units and above are assigned units based on the front footage of these developments. In Code F2 commercial and industrial parcels are assigned units based on the front footage of these developments. Code G2 includes the downtown redevelopment area and units in this code is also based on front footage. Code HI only includes time share units, which are all assigned the same cost per unit. - PART Ill. ESTIMATE OF COSTS AND ASSESSMENT SCHEDULE July 1,200O through June 30,200l STREET LIGHTING Cost of Maintenance Service 1. Personnel (1) $197,251 .oo 2. Maintenance & Operations (1) $549,773.00 3. Capital Improvements $0. Subtotal 1 $747,024.00 I Less General Benefit at 8.61% $64,323.01 Less Tax Roll Surplus $44,140.48 I BALANCE TO ASSESSMENT 1 6638,560.U 1 Notes: (1) See Table “B”. The cost estimate for Personnel and Maintenance & Operations has been reduced by $10,500 for service to other Special Maintenance Zones and Districts. The “Balance to Assessment” shown above is spread upon the several parcels of land within the District liable therefore and benefited thereby, in proportion to the estimated benefits that each parcel receives, respectively, from said maintained works of improvement and appurtenances as established in the formation of the District. All of the parcels within the District are located within the City of Carlsbad and are approved developments or are in the final stages of obtaining approval for a proposed development. As a condition of approval, the developer is required by the City to provide certain standard street lighting for the entire area within the development; and the energy costs for the initial 18-month period. The units in a development are not assessed the initial fiscal year to account for the developer funded energy costs. The District provides funding for the furnishing of services and materials for the ordinary and usual operation, maintenance and servicing of the installed street lights. These services and materials include the furnishing of electric current. Personnel costs include City staff assigned to Street Lighting services, City administration (annual audit of City’s street lighting assessment, updating expenditures and reassessments) engineering and legal expenses. Maintenance and Operations includes supervision, coordination between citizens and City staff for the maintenance of City street lights, providing expertise to City inspectors during inspection of lighting systems, coordinating underground service alert mark-outs for various City departments, performing mark-outs for street light systems, maintaining as-built record of City street light system for future maintenance, performing routine night surveillance, checking proposed improvement plans for conformance with City standards regarding street lights, coordinating with Planning, Engineering and Engineer’s of Work to ensure that departmental needs are met. The tax roll reserve is an advance for a portion of the estimated costs of service and maintenance prior to the receipt of tax collections from the County of San Diego. The lighting and the orderly circulation of traffic directly benefits the developments within the District. Any share of the benefits received that does not provide a special benefit to the assessed properties is a general benefit provided by the improvements. The cost of the general benefit is not to be assessed to the properties in the District. The cost of the general benefit is to be contributed by the City. This cost for lights is equal to the average annual unit cost difference between the low wattage 9,500 lumen lights and the high wattage 22,000 lumen lights. A 9,500 lumen light is the standard required on a local street. Other streets, such as arterials, require a standard greater than 9,500 lumens in order to service a capacity greater than the local traffic. Table “A”, on the following page, shows the calculation of the cost estimate for General Benefit for Street Lights. TABLE “A” COST ESTIMATE FOR GENERAL BENEFIT Street Light Summary Per SDG&E Lamp Size Number of Monthly [Watts) Lights Rate Low wattaae liahts for collector streets: Monthly Annual Amount Amount 70 1,442 $2.32 100 2,786 $3.24 150 96 $4.44 Subtotal-l 4,326 Hish wattaae liahts for arterial streets: $3,345&l $9,033.12 $426.24 $40,145.28 $108,397.44 $5.114.88 $153,657.60 200 1,071 $5.66 $6,061.86 250 569 $7.20 $4,096.80 400 7 $10.95 $76.55 Subtotal-2 1,647 Total 5,973 Annual Difference between Subtotal-l and Subtotal-2 $72,742.32 $49,161.60 $919.80 $122.823.72 General Benefit = Annual Difference times 1,647 high wattage lights Total Budget for Street Lights Percent of General Benefit Contribution Avg. Annual Cost per Llaht $35.52 $74 57 A $39.05 $64,321 .Ol $747,024.00 8.61% The following table, identified as Table “B”, shows the calculation for the reduction in cost for service to other Special Maintenance Zones and Districts in the City. The cost for service to other departments is subtracted from the total budget cost to arrive at the “Balance to Assessment” to parcels in the District. TABLE “B” COST ESTIMATE REDUCTIONS FOR FY 2000-01 FOR SERVICE TO OTHER DEPARTMENTS Less Service to STREET LIGHTS i 2000-01 Budget Other Depts; & Net to (Account #I 625057) Amount City Facilities Assessment 1. Personnel $202,501 $5,250 $197,251 2. Maintenance & Operations $555,023 $5,250 $549,773 3. Capital $0 $0 $0 Total $757,524 $10,500 $747,024 The total “Balance to Assessment” is then divided into the eight codes within Zone 1 as previously identified. The dollar per assessment unit value for Fiscal Year 2000-2001 in each code is calculated as follows: For the specific assessment on each parcel, reference is made to the Assessment Roll on file at the office of the Assessment District Administrator, 1635 Faraday Avenue, Carlsbad, California, which is incorporated herein by this reference as though set forth in full. LANDSCAPING PART I. PLANS AND SPECIFICATIONS The plans and specifications for the maintenance and/or servicing of the Street Tree and Street Median Improvements during the Fiscal Year are on file in the office of the Assessment District Administrator, 1635 Faraday Avenue, Carlsbad, California; are available for public inspection; and are incorporated herein by this reference as though set forth in full. Said plans and specifications show and describe the general nature, location, and extent of the existing and proposed improvements to be maintained and/or serviced during the Fiscal Year. The plans and specifications also indicate the class and type of improvements to be maintained and/or serviced for each zone within the District. PART II. DIAGRAM A diagram of the Landscaping District. Said diagram shall show the exterior boundaries of the District, the boundaries of the Street Tree and Street Median zones within the District, the lines and dimensions of each lot or parcel within said Landscaping District and each parcel shall be identified by a distinctive number or letter. The lines and dimensions of each lot shall conform to those shown on the County Assessor’s map for the Fiscal Year to which the Report applies. Simplified diagrams are attached as Attachments “B” and “c”. A detailed diagram is maintained in the office of the Assessment District Administrator, 1635 Faraday Avenue, Carlsbad, California. . Lighting and Landscaping District No. 1 FY 2000 - 2001 m Street Tree Benefit Zone N W + E 8 2ooO City of Carlsbad GIS /cargi~2/p~uduaPlum/r3g.g7nnssll.aml 05l30/00 ATTACHMENT “B” Lighting and Landscaping District No. 1 FY 2000 - 2001 a Median Landscaping Benefit Zone m Existing Median Cocations N m Future Median Locations W E m Median Maintained by Others + a 02000 City of Cdabad GIS ~l~~2/pmduct~~f~9.97/msdianll.aml O5l3OlOO ATTACHMENT “C” ASSESSMENT SPREAD FOR STREET TREE AND MEDIAN MAINTENANCE ZONES Street Tree Maintenance Zone Street trees are in the street right-of-way, generally located between the curb and sidewalk and/or property line in the areas of the City as shown in Attachment “B”. Each property within the Street Tree Maintenance Zone receives approximately the same degree of benefit to their property. Therefore, staff established a benefit formula in which each zoned parcel is given an equivalent dwelling unit (EDU) based on the average size of a single-family residential lot in the City of Carlsbad (7,500 square feet or .I7 acres). Thus, each single-family parcel is given an EDU of 1 .O, while most other parcels*.are given assessments based on acreage to establish an EDU value based on the following formula: Acreage of parcel / 0.17 acres = EDUs Street Median Maintenance Zone This service generally benefits all parcels and residents in the City. Thus, all parcels in the City share in the cost of median maintenance using the same EDU formula as in effect for the Street Tree Maintenance Zone. These formulas were approved by City Council at the June 6, 1989 regular meeting. *See following page for Benefit Units/Land Use code conversion guide. CITY OF CARLSBAD LANDSCAPE MAINTENANCE BENEFIT UNITS/LAND USE CODES t BEN. 1 L.U. I 1 BEN. I L.U. I i UNITS CODE LAND USE DESCRIPTION Form. 00 Unzoned I .l/DU 07 .l/DU 09 Mobile home 1.0 10 Vacant residential 1 .o 11 Single-family residence .5/cu 12 Duplex or double .l/DU 13 Rt .l/DU 14 Res. 5-15 units .l/DU 15 Res. 16-60 units UNITS CODE LAND USE DESCRtPTlON 1.0 50 Vacant irrigated 1 .o 51 Citrus I Timeshare I 1.0 I 52 I Avocados 5s. 2-4 units/2 houses 1.0 53 Vines 1.0 54 Misc. trees 1.0 55 Livestock 1.0 56 Poultry disc. irrigated crops 1 1.0 1 -58 1 Growing houses I 1.0 1 59 1 SoeciaUmisc. irriaated I 1.0 1 57 I h 1 .l/DU I 16 I Res. 61 units and up 1 1 ! I .lfDU 17 .l/DU 18 .l/DU 19 Form. 20 Form. 21 Condominium 1.0 61 Non-irrigated l-10 AC coop 1.0 62 Non-irrigated 1 l-40 AC Misc. residential 1.0 63 Non-irrigated 41-160 AC 1.0 64 Non-irrigated 161-360 AC Vacant commercial 1.0 65 Non-irrigated 361 8 AC up l-3 stnru misc. store hldnn. 1 Form. 22 1 4 story & up office/store I 0.0 I 70 1 Vacant institutional I 1 Form. I 30 I Office condominiums Form. 31 Form. 32 Fnrm 33 Parking lot, garage, used cars Trailer park Theater Form. 80 Form. 81 Fnrm 82 Vacant recreational Meeting hall, gym Gnlf cnurse Formula: Macres < .ZU, then BU = 1.0, else BU = 5.9 x AC (i.e. ACI0.17) PART III. ESTIMATE OF COSTS AND ASSESSMENT SCHEDULE July I, 2000 through June 30,200l STREET TREES Cost of Maintenance 1. Personnel (1) !$297,114.00 2. Maintenance & Operations (1) $222,025.00 Subtotal $519,139.00 Less General Benefit at 8.61% (2) $44,697.87 Less Tax Roll Surplus $15452.53 BALANCE TO ASSESSMENT $458,988.60 Notes: (1) See Table “c”. The cost estimates for Personnel and Maintenance & Operations have been reduced by $70,000 for service to other City departments. (2) See Table “A” of the street lighting portion of this report for calculation of % of General Benefit. The Street Tree division provides maintenance to all trees in the public right-of-way (15,000), parks, open space areas, and trees at all City facilities. The maintenance consists of pruning, planting, removal and root pruning. The division annually responds to over 500 street tree order/requests, removes over 50 trees and plants over 100 trees. Table “c” below, shows the calculation for the reduction in cost for service to other departments in the City. The cost for service to other departments is subtracted from the total budget cost to arrive at the “Balance to Assessment” to parcels in the District. TABLE “C” COST ESTIMATE REDUCTIONS FOR FY 1999-00 FOR SERVICE TO OTHER DEPARTMENTS STREET LIGHTS 2000-01 Budget Service to Other (Account #I 605023) Amount Departments 1. Personnel $332,114 $35,000 2. Maintenance 81 Operations $257,025 $35,000 _ Total $589,139 $70,000 Net to Assessment $297,114 $222,025 $519,139 The cost of the General Benefit for Street Trees is determined by utilizing the same percent as calculated for Street Lighting as shown in Table “A”. The total “Balance to Assessment” is then divided by the number of benefit units to arrive at a cost per benefit unit. The dollar per assessment unit value for Fiscal Year 2000-01 in the Street Tree benefit zone is calculated as follows: Balance to Assessment = $458.988.60 = $36.10 per unit Total Benefit Units 12,714.37 This unit assessment is applied to 13,793 parcels in the Street Tree Zone. For the specific assessment on each parcel, reference is made to the Assessment Roll on file in the office of the Assessment District Administrator, 1635 Faraday Avenue, Carlsbad, California, which is incorporated herein by this reference as though set forth in full. , July I,2000 through June 30,200l STREET MEDIANS Cost of Maintenance Service 1. Personnel 2. Maintenance & Operations Subtotal Less General Benefit at 8.61% (1) Less Tax Roll Surplus $214,178.00 $312,861 .OO $527,039.00 $45,378.06 _ $64,077.58 I BALANCE TO ASSESSMENT 1 $417,583.36 1 Notes: (1) See Table “A”, as shown in the street lighting portion of this report for calculation of % of General Benefit. The Street Median program provides weekly landscape maintenance and litter control to all City medians and to Redevelopment Landscape improvement areas. It includes maintenance on a weekly basis of approximately 52.6 acres of landscaped medians and 8 acres of planter boxes, downtown fountain, landscape pockets and parking lots. Maintenance includes trash pick-up, weed control, pruning, planting, pesticide/fertilizer application, removals, replanting, irrigation repair/adjustment, and parking lot sweeping. A contractual median maintenance program provides for contracting, administering and overseeing median maintenance for approximately 42.5 acres of City medians. The cost of the General Benefit for Street Medians is determined by utilizing the same percent as calculated for Street Lighting as shown in Table “A”. The total “Balance to Assessment” is then divided by the number of benefit units to arrive at a cost per benefit unit. The dollar per assessment unit value for Fiscal Year 2000-01 in the Street Median benefit zone is calculated as follows: Balance to Assessment = $417.583.36 = $8.34 per unit Total Benefit Units 50,069.95 This unit assessment is applied to 44,028 parcels in the Street Median Zone. For the specific assessment on each parcel, reference is made to the Assessment Roll on file at the office of the Assessment District Administrator, 1635 Faraday Avenue, Carlsbad, California, which is incorporated herein by this reference as though set forth in full.