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HomeMy WebLinkAbout2000-07-11; City Council; 15852; Human Resources Classification Change. CITM OF CARLSBAD - AGENPQ BILm REVISION OF HUMAN RESOURCES DEPART- MENT CLASSIFICATION SPECIFICATION RECOMMENDED ACTION: Adopt Resolution No. (;2&30 l &S) to revise the classification description and title of Human Resources Assistant to Benefits Administrator and to amend the Management Salary Structure. ITEM EXPLANATION: Recently, the Human Resources Department undertook an update and review of the classification of Human Resources Assistant. Originally, this classification was written to encompass a broad range of duties in the Human Resources Department, with primary emphasis in recruitment, selection and employee benefits. Since the department’s assumption of the workers’ compensation function in January 1998, the position of Human Resources Assistant has changed to include more specialized and independent tasks in the areas of employee benefits and workers’ compensation. The department is requesting an update of the classification description and change in the classification title to more accurately describe the duties and responsibilities of this position. As a management position, the classification of Human Resources Assistant is evaluated on an annual basis to ensure that the salary is competitive with the surrounding labor market. The revised classification description was used to determine if the recommended changes to the job title and classification description would have any effect on the placement of this position in the management salary schedule. Based on this survey, staff i-ecommends no salary range change at this time. It is recommended that the salary range for the Benefits Administrator remain the same as the Human Resources Assistant. Staff submits the attached revised job description of Benefits Administrator (Attachment A) for City Council consideration and approval. The Management Salary Schedule is submitted as Attachment B to reflect the change in the title of this position. In addition, it is recommended that the City’s Conflict of Interest Code be amended to include the Benefits Administrator job title. FISCAL IMPACT: This action will have no fisc$ impact. EXHIBIT: Resolution No. dOOo*&~ 1 ; : 4 c . E 7 E s 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2000-251 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, REVISING THE HUMAN RESOURCES ASSISTANT JOB CLASSIFICATION AND JOB TITLE. WHEREAS, it is desirable to revise the Human Resources Assistant to Benefits Administrator to accurately state the duties and responsibilities of this position. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitation is true and correct. 2. That the job classification of Benefits Administrator shown as Attachment A and the Management Salary Schedule reflecting this title change shown as Attachment B, attached hereto and made a part thereof, are hereby approved. Ill Ill Ill Ill Ill Ill II! Ill /II /II a 3. That the City’s Local Conflict of Interest Code is amended to include the position of Benefits Administrator. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 1st day of August ,2000, by the following vote, to wit: AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchin NOES: None None h9.w E M. WOOD, City Clerk 3 ATTACHMENT A CITY OF CARLSBAD CLASSIFICATION DESCRIPTION JOB TITLE: BENEFITS ADMINISTRATOR DEPARTMENT: Human Resources BASIC FUNCTION: Under general supervision, to administer City benefit programs, interface with insurance carriers and maintain records regarding employee workers’ compensation, health, life and retirement coverages; and to perform other related responsibilities as assigned. DISTINGUISHING CHARACTERISTICS: This position is expected to exercise initiative and independent judgment in carrying out a variety of assignments within established guidelines, including providing technical support to all areas within the Human Resources Department. This level is distinguished from the next higher level of Analyst by the complexity of analytical and technical responsibilities assigned. KEY RESPONSIBILITIES: Administer City health and welfare benefit programs such as workers’ compensation, medical, dental, group life and retirement plans. Advise employees on their eligibility for benefits. Provide customer service to employees regarding benefit plan information and design. Work with insurance vendors to resolve employee insurance problems. Provide assistance in resolving complaints or other administrative matters. Coordinate all benefit plan enrollments and changes. Maintain benefit records and documents necessary for implementing benefit coverage. Process, approve and audit benefit program billings to ensure proper cost distributions. Perform administrative tasks relating to workers’ compensation claims, including responding to routine inquiries from employees. Serve as liaison to workers’ compensation third party administrator. Determine coordination of City benefits with other benefits and leave entitlements required by state and federal law. Meet with employees to explain this information; monitor and maintain records related to the coordination of these benefits. Monitor employee and dependent premium payments when employees are on occupational or non-occupational leaves of absence. Y Conduct new-hire employee orientations to ensure that new hires have a thorough understanding of the City’s benefit program and the information necessary to make appropriate benefit elections. Prepare employee benefit communications. Assist in the interpretation and application of personnel rules, policies and procedures. May supervise staff in the course of performing responsibilities, Perform other related duties as assigned. OUALIFICATIONS: To perform a job in this classification, an individual must be able to perform the essential duties as generally described in the specification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties in a specific job. The requirements listed below are representative of the knowledge, skill and/or ability required. Knowledge of: l Public sector human resources policies, practices and procedures in benefits, workers’ compensation and other applicable human resources areas as assigned. l Federal, state and local laws and regulations affecting employee benefits, workers’ compensation, human resources administration and management. l City of Carlsbad municipal codes, policies, procedures, practices and memoranda of understanding with employee bargaining units. l Human Resources administration and procedures related to payroll, health and welfare benefits and records management. l Modem office methods, including computer use. Ability to: l Perform complex technical and administrative human responsibilities relating to the City’s employee health and welfare benefit programs, including workers’ compensation. Interpret and make recommendations and decisions in accordance with laws, regulations, policies and procedures impacting human resource administration. Exercise independent judgment and decision-making. Work independently under general supervision. Research, analyze and prepare reports and make recommendations. Supervise the work of assigned staff. Organize work and meet deadlines. Establish and maintain effective working relationships. 5 l Effectively communicate both orally and in writing. l Utilize computer systems and applications as necessary. EDUCATION AND EXPERIENCE: Any combination equivalent to the education and experience that could likely provide the required knowledge and abilities is qualifying. A typical background may include: l College level coursework in public and/or business administration, human resource management or a closely related field, and l Three years of progressively responsible administrative experience involving technical human resource functions or responsible administrative experience. Benefits administration experience desirable. PHYSICAL/MENTAL DEMANDS AND ENVIRONMENTAL SETTING: While performing the duties of this class, an employee is regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. An employee is frequently required to walk and stand. Specific vision abilities required by this job include close vision and the ability to adjust focus to read and operate office equipment as necessary during the course of the work assignments. While performing the duties, employees of this class are regularly required to use written and oral communication skills; read and interpret statistical data, information and documents; analyze and solve problems; use and apply reasoning and statistical concepts; observe and interpret people and situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under deadlines; and interact with staff, the public and others encountered in the course of work. The incumbent works under typical office conditions and the noise level is usually quiet. The responsibilities require driving to site locations for inspections, meeting with other staff and the public on a regular basis. This is an at-will management classification. Approved by: RAYMOND R. PATCHETT City Manager Date: 612000 ATTACHMENT B Management Salary Structure (Base Pay) FY2000-01 JOB TITLE GRADE MINIMUM MARKET RANGE Purchasing Officer 5 Risk Manager 5 Senior Civil Engineer 5 Updated 711 l/O0 Page 1 3 ATTACHMENT B Management Salary Structure (Base Pay) FY2000-0 1 JOB TITLE GRADE MINIMUM MARKET RANGE Arts Manager 4 $50,700 $57,000 - $69,700 Construction Manager 4 Geographic Info. Systems Coord. 4 Housing Program Manager 4 Public Information Officer 4 Records Manager 4 Senior Accountant 4 Senior Management Analyst 4 Senior Services Manager 4 Admin. Coordinator - Special Dist. 3 $45,300 $50,900 - $62,200 Management Analyst 3 Principal Librarian 3 Public Works Suoervisor 3 Management Assistant Media Programming Specialist Secretary to City Attorney Secretary to City Council Secretary to City Manager Updated 7/11/00 Page 2