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HomeMy WebLinkAbout2000-08-15; City Council; 15872; Solar System Renovations Swim Complex. 0 9 0 % % $ 2 d 5 8 . -2lTY OF CARLSBAD - AGEh:A BILL ,ms AB# &f%7c3 TITLE: MTG. 8/l 5/00 AWARD CONTRACT TO PROVIDE SOLAR SYSTEM RENOVATIONS AT THE CARLSBAD SWIM COMPLEX DEPT. PW/GS CONTRACT NO. FACOO-09 DEPT. w RECOMMENDED ACTION: Adopt Resolution No.&IOO-aLS accepting the bid of $65,316 and awarding the contract to Summit Mechanical, Inc. to provide solar system renovations at the Carlsbad Swim Complex, Contract No. FACOO-09. ITEM EXPLANATION: The Carlsbad Swim Complex has been in operation for over seventeen years and its solar heating system needs to be replaced. The system, which has exceeded its twelve-year life expectancy by several years, currently has over 100 small leaks and is beyond repair. This project will include the removal of the old solar panels, installing and testing the new panels, and on-site operator maintenance training for the new system. Staff estimates that the new solar system will save the City between $17,000 to $20,000 a year in energy costs. On June 6, 2000, City Council approved contract documents and special provisions, and authorized the City Clerk to advertise for bids for this project. Two bids were received, opened, witnessed and recorded on August 2, 2000. The bids were reviewed by the staff of Purchasing, Recreation and the General Services of Public Works and were as follows: Summit Mechanical, Inc. $65,316 Ernest Reason $76.000 Summit Mechanical, Inc. submitted the lowest bid. Therefore, staff recommends the contract be awarded to Summit Mechanical, Inc., the lowest responsive bidder, in the amount of $65,316. Staffs estimated cost for this project is $90,000. The contractor’s registration and bonds are in order and references are satisfactory. Contract documents are on file in the General Services of Public Works office. ENVIRONMENTAL REVIEW: This project has been determined to be exempt from environmental review per CEQA - Class 1 (c), Minor alteration of existing facility. FISCAL IMPACT: The project cost is $65,316. Funding is available in the Capital Outlay Program account. Staff estimates that the new solar system will save the City between $17,000 to $20,000 a year in energy costs. EXHIBITS: 1. Resolution No. a0@0-a 69 accepting the bid of $65,316 and awarding the contract to Summit Mechanical, Inc. to provide solar system renovations at the Carlsbad Swim Complex, Contract No. FACOO-09. I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2000-269 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT NO. FACOO-09 TO PROVIDE SOLAR SYSTEM RENOVATIONS AT THE CARLSBAD SWIM COMPLEX WHEREAS, bids have been received by the City of Cartsbad, California to provide solar system renovations at the Carlsbad Swim Complex; and WHEREAS, the lowest responsive bid received was submitted by Summit Mechanical, Inc. in the amount of $65,316; and WHEREAS, sufficient funds are available in the Capital Outlay Program account. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Carlsbad as follows: 1. That the above recitations are true and correct. 2. The bid of $65,316 by Summit Mechanical, Inc. to provide solar system renovations at the Carlsbad Swim Complex, Contract No. FACOO-09 is hereby accepted and the Purchasing Officer is hereby authorized to execute a purchase order for this project. 3. That the City Manager is hereby authorized to approve construction change orders up to $13,063. 4. That the award of this contract is contingent upon the bidder submitting the lowest responsive bid executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within twenty (20) days of adoption of this resolution. The City Manager may grant reasonable extensions of time. 2 i. . 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 5. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute a contract for and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 15th vote, to witt: day of August , 2000 by the following AYES: Council Members Lewis, Hall, Nygaard, and Kulchin. NOES: None l ouncil Memb ATTEST: -2- (SEAL)