HomeMy WebLinkAbout2000-08-15; City Council; 15877; Community Activity Grants Program 2000-2001- "-. @ 13
CITY OF CARLSBAD -AGENDA BILL
AB# 1b-l $77
DEPT. FIN
CITY DEPT AlTY HD-w COMMUNITY ACTIVITY GRANTS PROGRAM MTG. 08/15/00
TITLE: &
2000-01 CITY MGR~ ..
I
I
I
I
i
I
I
I
1
I
1
Council meeting to determine review committee
Grant applications due to Finance Department
Committee to review applications
Recommendations on funding made to Council
August
October
November
December
FISCAL IMPACT:
The 2000-01 budget includes an appropriation of $60,000 for the 2000-01 Community Activity Grants
program.
EXHIBITS:
1. 1999-00 Community Activity Grant status report
2. Council Policy #51
I I I
RECOMMENDED ACTIONS:
1. Determine makeup of committee to review Community Activity Grant applications for fiscal year
2000-2001.
ITEM EXPLANATION:
On September 14, 1999, Council approved the design of the Community Activity Grants Program.
The program provides funds for services that will enhance the quality of life for Carlsbad's residents
and visitors. The program is designed to compliment other City programs by providing services that
may not be eligible for funding under any other City program currently in place.
A total of 11 grant applications, with funding requests totaling approximately $165,000, were received
for the 1999-00 grants. Council approved a total of $39,450 in funding for five of the requests.
Attached at Exhibit 1 is a status report on these grants.
The amount of money available for the 2000-01 grants is $60,000. In order to begin the grant
process for this fiscal year, Council needs to either appoint a Council subcommittee to review the
applications and make recommendations to council, or direct staff to form a citizen subcommittee.
The citizen subcommittee could be established under the guidelines established in Council Policy
Statement # 51 (attached at Exhibit 2). These guidelines specify that a review panel be established
made up of one representative from each quadrant of the City, one Senior Commission member, one
Library Board member and one Parks and Recreation Commission member. If Council wishes to
distribute the funds using this process, staff will ask the Community Services Director and the Library
Director to seek volunteers from the appropriate Board and Commissions and request that Council
identify one panelist from each quadrant. Council could also revise the makeup of this committee by
revising Council Policy #51.
It is anticipated that the money for the 2000-01 grants program will be distributed in December 2000
as shown in the following tentative schedule:
I
EXHIBIT 1
2
CITY OF CARLSBAD Policy NO. 51
Effective Date 3/24/92
Supersedes No. nla
COUNCIL POLICY. STATEMENT Date Issued 3/24/92
General Subject: Community Activity Funding Cancellation Date nla
Specific Subject: Process for Funding Community Activities
~~ ~~ ~~
copies to: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File
BACKGROUND: The City Council has, in the past chosen to fund community activities with General Fund monies. This has included the allocation of funds to agencies
that provide various human and social services to carlsbad residents. During
the 1991-92 budget process, the City Council directed staff to cvaluate thc current 'process and recommend changes to facilitate that process. The
following policy outlines 'those changes.
PURPOSE
POLIW
To establish the process for dismbuting funds for community activities.
1.
2
3.
4.
5.
6.
It is the policy of the City of Carlsbad to allocate funds for communiq
activities
The amount of .funds to be allocated will be determined annuallj
during the budget process.
Once the budget is adopted interested groups will be notiiied of thr application process.
The application process will consist of the following:
a, City application for funds
b. 'Public hearing before a citizen review panel
c. Recommendations submitted to City Council.
The City Council will establish a review panel comprised of citizen,
and city staff to evaluate the applications, conduct a public hearing and make recommendations to the City Council. The review panel wil
be comprised of the following: One representative from each quadran
of the City, one member of the Senior Commission, the Library Board
and the Parks & Recreation Commission.
This policy may be amended as necessuy. 3 .