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Home My WebLink About2000-09-12; City Council; 15887; Request for Authority to Destroy FilesCITY OF CARLSBAD -- AGENDA BILL AB# 15: 887 TITLE: DEPT.Hw MTG. 09/I 2100 REQUEST FOR AUTHORITY TO DESTROY FILES DEPT. Recreation RECOMMENDED ACTION : Adopt Resolution No. gOofi ~179 Recreation Department. authorizing the destruction of certain files in the I ~ EXPLANATIObJ . . This Agenda Bill is a part of a continuing Record Management Program for City Departments. Adoption of the Resolution will complete the destruction of obsolete and unnecessary files in the Recreation Department. Section 34090 of the Government Code provides authority for destruction of documents that are more than two years old and are no longer required. This section also requests the consent of the City Attorney and the authorization of the City Council prior to the destruction of any document. Section 34090 does not authorize the destruction of the following: 1. Records that affect title to real property. 2. Minutes, Ordinances, or Resolutions of the City Council or of any City Board or Commission. The documents listed as Exhibit “A” to Resolution No. ~o&I~ ~79 have been reviewed in accordance with the provisions of the Government Code, and meet those requirements and the City Attorney has consented to their destruction. FISCAL IMPACT: ~ None EXHIBITS: 1. Resolution No. dOUOJ79 authorizing the destruction of documents listed in Exhibit “A.” 2. Exhibit “A” - List of Records to be destroyed RESOLUTION NO. 2000-279 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN FILES WHEREAS, the City Council of the City of Carfsbad, California, WHEREAS, maintaining all obsolete files, correspondence, and papers is uneconomical; and WHEREAS, the documents listed on Exhibit “A,” attached hereto and made part hereof, have been reviewed by the Recreation Director; and WHEREAS, the Recreation Director recommends that all documents listed as Exhibit “A” are no longer required and meet the requirements of Government Code Section 34090 for destruction; and WHEREAS, the City Attorney has consented to the destruction of these documents listed on Exhibit “A,” NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cartsbad, California, the following: 1. That the above recitations are true and correct. 2. That the Recreation Department is hereby authotized to destroy the documents listed on Exhibit ‘A,” attached hereto PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Cartsbad, California, held on the September , 2000, by the following vote 12’h day of to wit: AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchim NOES: None ABSENT: None \/ I LORRAINk WOOD, City Clerk EXHIBIT “A” THE FOLLOWING OBSOLETE MATERIAL ARE FROM RECREATION ADMINISTRATION, AND STAGECOACH COMMUNITY CENTER. AGUA HEDIONDA LAGOON AHL DREDGING REPORTS AGENDA BILLS - MISC AHL SLALOM COURSE AGUA HEDIONDA LAGOON AHL FISCAL YEAR REPORTS AHL BUDGET BLOOD BANK - ROTARY AHL STATISTICAL DATA AHL CORRESPONDENCE AHL AGENDA BILLS AHL JETSKI ISSUE AHL BOARDSAIL ALTA MIRA ARBOR DAY BOX#l 9183 - 9192 1979 - 1990 1983 - 1993 1987 - 1994 1998 1989 - 1994 1994 - 1995 1993 1994 1994 - 1995 1984 - 1995 1980 - 1991 1982 - 1988 1991- 1992 1990 BOX #2 ARBORETUM 07/23/79 - 1 o/22/91 ART IN PUBLIC PLACES NOVEMBER 1991 ASSESSMENT DISTRICTS 07/18/83-11/01/94 BALLFIELD LIGHT SURVEY 05/l 3/93 - 06/21/93 BLOCK GRANTS 1 l/09/82 - 04/23/91 BOX CANYON (San Marcos Canyon) 02/21/85-06/13/95 BOYS AND GIRLS CLUB 03/09/82-06/16/92 BREHM COMMUNITIES 04/21/81 - 06/06/85 BRISTOL COVE 05/20/80 -12/16/91 BUENA VISTA LAGOON 1983 -07/19/93 BUENA VISTA LAGOON NEWS CLIPPINGS UNDATED BUILDING ARCHITECTS 1990 CADENCIA 02/08/86-08/13/90 CADENCIA (SUA) (Maps/News Clippings etc) UNDATED CALAVERA HILLS DECICATION Phases I & II 1988 CARLSBAD SEAWALL DEDICATION 06/16/87 CHASE FIELD DEDICATION 07126189 CHASE FIELD LIGHTING 04/15/80 -12/29/92 CHILD CARE PROGRAM 10/02/82 -03/31/87 C.H.S. TENNIS COURTS LIGHTING 04/03/90 -11/07/90 C.I.P. File # 2 1985 - 1991 C.I.P. File # 3 1992 - 1995 CIP File #4 1994- 1995 H:ILIBRARYIWORWRECRE&TlON STORAGE ZOOWILES TO SE DESTROYED (7/17/OOjhh) 1 c-2 BOX#3 CARLSBAD SCHOOL DISTRICT CORRESPONDENCE DEDICATION OF PARKS DOWNTOWN MAINTENANCE ISSUES DRUGS AND ALCOHOL E.O.P. EMERGENCY OPERATION PLAN ENVIRONMEtdTAL AWARDS ESTRELLA DE MAR FENCE EQUAL EMPLOYEE OPPORTUN ITY COMMISSION EVANS POINT PARK LAND DEDICATION FISCAL REPORTS FLEET MAINTENANCE OUTREACH PROGRAM GEOGRAPHIC INFO SYS GNATCATCHER - CALIF GOALS AND OBJECTIVES - KEITH BEVERLY GOALS AND OBJECTIVES - FRED BURNELL GOALS AND OBJECTIVES - DOUG DUNCANSON GOALS AND OBJECTIVES - CARL POPE GOALS AND OBJECTIVES - KEN PRICE GOALS AND OBJECTIVES - SUE SPICKARD GOALS AND OBJECTIVES-JERRY RODRIGUEZ GOALS AND OBJECTIVES - MARK STEYAERT GOALS AND OBJECTIVES - MARK STEYAERT GRANARY GREEN VALLEY INITIATIVE GROWTY MANAQEMENf PROGFtAM/SEDWAY COOKE BOX#4 CIP CIRCULATION ELEMENT CAL HILLS BASEBALL FIELD CAL HILLS HOMEOWNERS ASSOCIATION CAL HILLS HISTORIC COMbilSSlON CAL HILLS NEWS CLIPPIbiGS CAL HILLS PLAN CHECK CALAVERA HILLS CANYON PARK POSSIBILITIES CALIFORNIA CONSERVATION CORPS CPRS FUNDRAISER ‘94 CANNONROAD CAPITAL PROJECTS SUMMARY C.A.R.A. CARLSBAD SCHOOL DISTRICT CORRESP CARLSBAD BOAT CLUB CARLSBAD UNIFIED SCHOOL DISTRICT COMMISSION (P&R) GENERAL COMMISSION (P&R) SUMMARY OF ACTION ITEMS COMMISSION RETREAT COMMISSION (P&R) GREEN SHEET INFO 05124185 - 05122192 UNDATED 11108195 - 11/30/95 UNDATED 09/07/88 - 1 l/09/92 09/23/85 - 02/04/86 02/l 8192 A 04/03/95 05/l 0190 - 05/13/92 DECEMBER 1985 09/29/83 - 01 /I 994 1 l/30/94 - 03/05/95 1989 03/l 8/91 - 09/23/91 1986 - 1993 1985 - 1993 1985 - 1993 1985 - 1993 1985 - 1993 1985 - 1993 1985 - 1993 1988 - 1989 1990 1990 05125194 UNDATED 1985 - 1992 06/15/83 - 01/22/85 12/l O/87 - 03/I 9/91 01/28/84 - 01/03/8Q 06/l 7186 - 1 O/24/86 UNDATED 12/04/85 - 08/05/87 09/23/88 07103179 - 05/l 8189 09129193 - 01/03/94 02/24/89 - 03/01/90 03/08/93 - 1 l/l 5/95 01124184 - 02/01/90 05110184 - 10128184 11/07/86 - 05/30/91 05/?3/88 - 06/l II91 05/30/86 - 12/01/93 01 /I 3/88 - 1 O/26/95 02126190 - 09/l 9192 0111987 - 0611995 “:R,SRARVNVORD,RECRET,O~ STORAGE ZOCWILES t0 SE MSTROYED (7117Wjkh) 2 COMMISSION INTRODUCTORY PACKET COMMISSION - SENIOR COMPUTER GRAPHIC IMAGES COMPUTERS C.P.R.S. MISCELLANEOUS BOX#5 HILLSIDE DEVELOPMENT GRADING ORDINANCE HISTORIC RESOURSE INVENTORY HISTORIC SITE DESIGNATION HISTORICAL SOCIETY HISTORIC PRESERVATION SOCIETY ILLEGAL ENCAMPMENT JEFFERSON (SUA) JEWISH CENTER KELLY DEL CERRO PROPERTY LA COSTA CANYON (E.R.I.) LA COSTA NEIGHBORHOOD LA COSTA ANNEXATION LAGUNA RIVIERA LAGUNA RIVIERA PARK BANKS LAGUNA SHORES LAKE CALAVERA DRAINAGE LANDSCAPING - TAMARAK LARWIN PARK - Consultant & Design Agreement MAGEE PROPERTY ARCHltECTS MAGEE PROPERTY BLUEPRINTS MAGEE PROPERTY CUP 118A MAGEE PROPERTY MEMORANDUMS MAGNOLIA (SUA) MANAGEMENR DINNER MANAGEMENT RETREAT MEDIANS (Cal Trans Landscaping Map) MEDIANS - CAR COUNTRY MEDIANS CORRESPONDENCE MT ISRAEL RESERVOIR & PARK OCCUPATIONAL iNJURY PREVENTION PROGRAM OMNI COLOR PRINTING OPEN SPACE CONSULTANT AGREEMENT SVCS OPEN SPACE WORK PLAN PAPAGAYO OPEN SPACE EASEMENT PARK BOND ADDITIONAL UNDATED 06109187 - 02122194 11/26/1990 02/07/91 1 l/05/90 - 02/l o/95 09120188 06/06/91 12122186 198411985 08127186 - 04103190 08123188 - 12128188 1981 - 07/I 2184 02/05/90 03106184 - 08118195 04/07/91 1982 - 1995 02/08/72 - 10/12/72 1 Ill 5171 - 02106178 1978 - 1979 06121188 - 06128188 1985 1985 08127190 - 1 l/06/90 10101175 - 1 III 3178 0911978 07125175 - 04119179 10128188 - 1 O/02/91 02116190 11 II 5190 - 12/09/91 11/21/72 - 03/30/88 01 II 0182 - 12120194 1989 - 1991 06/20/91 12/02/88 04111189 - 11106190 07110190 - 01115191 05119182 1991 H:/LIERARY,V.‘ORWRECREATlON STORAGE 2MWFILES TO BE DESTROYED (7117100jkh) BOX #6 PARK BOND INITIAVE PARK CONSULTANTS PARK SITE SUBDIVISION PARKS MISC INFORMATION PLAYGROUND (Equipment information & issues) PLAZA CAMINO REAL (Parking lot & Landscaping) POLICY-MAINTENANCE INSPECTION INFORMATION PONDEROSA HOMES (Carrillo Open Space) PONDEROSE I CARRILLO SQUARE PRC COMMISSION PRE SCHOOL PROGRAM PRODUCTIVITY THROUGH PRIVITIZATION QUAIL RIDGE CT 74-4 RANCHEROS RECLAIMED WATER SENIOR CENTER - DR. CA$TNER - FILE #I SENIOR CENTER - DR. CASTNER - FILE #2 SENIORS BUDGET INFO SENIOR CENTER BINGO SENIOR CITIZENS - GENERAL SENIOR CITIZENS - GENERAL SENIOR CITIZENS AGREEMENTS SPACE NEEDS STUDY SPECIAL EVENTS SPINNAKER HILLS BOX #7 STATE BARK & RECREATION MASTER PLAN STREET TREE ASSESSMENT - MASTER PLAN SWIM COMPLEX POOL REPAIRS TAXABLE LEASES 04121 I88 TRANSIENT OCCUPANCY TAX VALLEY JR. HIGH FIELD RENOVATION WATER CONSERVATION INFORMATION - COUNTY WATER HYACINTH WHALE WALK BLUFF TOP PROJECT YMCA PROPERTY ACQUISITION ZONE 7 ZONE 8 ZONE 13 YOUTH TENNIS GRANT APPLICATION ZONE PLANS ZONE 20 - AGENDA BILLS ZONE 22 - AGENDA BILLS ZONE 24 - AGENDA BILLS GOLF - MGT RETREAT EXPENSES GOLF - CITY TOURNAMENT(MGT Ret) 06123192 - 01/l 9193 01/05/1990 05106183 - 1 O/21/88 03114185 - ? 11/19/91 09/12/68 - 01/27/81 OCTINOV ‘90 10123178 - 05128186 1 l/02/76 - 03/13/91 02125187 - 09/I 7190 1 o/21/92 - 04127193 1 III984 JANIFEB 1983 04/22/80 - 06124180 08/I 6188 - 03121189 09106190 - 01125191 01/28/91 - 04/04/91 1996 10/19/93 06/I 6/76 - 02/I O/86 04104185 - 12/12/88 12104185 - 09128193 04117186 - 03125191 03/14/89 - 04/I 1191 1 O/05/76 - 02/01/90 04108182 - 05125190 06120189 - 05/I 2197 06/I 1 I86 - 03/I 6193 02129188 - 08/I 8170 - 01/l 989 03107189 - 05129191 1 II90 - II92 10191 - l/92 4189 - 1 II89 12189 12188 06192 04191 - 05191 05189 08188 - 09188 12188 12188 1 o/20/91 12188 - 10191 H:ILISRARY,WORWRECREATION STORAGE 200WFILES TO SE DESTROYED (7H7lOOjkh) 4 - 1 GOLF -.RAINVILLE, DAVIP 7189 - 8189 GOLF - CPRS TROUNAMENT I(Lake Calavera G.C) 1984 GOLF -CHAMBER COMMERCE 1985 GOLF - CONSULTANTS 1989 GOLF - COURSE ARCHITECT FILE 1989 STAGECOACH PARK COMMUNITY CENTER BOXES 8 - 10 ACTIVITY REGISATRATIONS (CLASSES) 19954 997 CREDIT MEMO/REFUND COPIES 1995-l 996 DAILY/MONTHLY REVENUE SHEETS 1995-l 997 FACILITY APPLICATIONS 19924 997 INSTRUCTOR PAYMENT REQUESTS 1994-I 997 REQUEST FOR WARRANT/PURCHASE REQUISITIONS 1995-l 997 COMMUNITY SPORTS LEAGUES MEMBERSHIP LISTS 1996-1997 ATTENDANCE SHEETS FOR CLASSES 1996 H:/LlSRARYMIORWRECRElON STORAGE ZMOlFlLES TO BE DESTROYED ,7,17,0Qkh) 5 9