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Home My WebLink About2000-09-26; City Council; 15901; South Carlsbad Village Storm Drain. 4B# 6,1 ?b 1 JITG. ‘--??-‘O IEPT. ENG - - Cl7 r’ OF CARLSBAD - AGENDA biLL TITLE. -- APPROVAL OF EXTENSION AND AMENDMENT NO. 1 WITH PLANNING SYSTEMS TO PROVIDE PLANNING AND PERMI-ITING SERVICES FOR THE SOUTH CARLSBAD VILLAGE STORM DRAIN PROJECT NO. 3528 I CITY MGR. L- RECOMMENDED ACTION: Adopt Resolution No. J?O@ - &? 1 for approval of Extension and Amendment No. 1 with Planning Systems to provide planning and permitting services for the South Carlsbad Village Storm Drain, Project No. 3528. ITEM EXPLANATION: On April 12, 1999, a Professional Services Agreement between the City of Carlsbad and Planning Systems was executed. The value of this agreement was $24,900. The original scope of services included coordination with the Army Corps of Engineers staff and the preparation of the applications for a Section 404 Permit and a RWQCB Section 401 Certificate or Waiver. These items of work have been completed and the City has received a Section 404 permit and a RWQCB Section 401 waiver. To obtain the Section 404 permit, the Army Corps of Engineers required the preparation of Final Mitigation Plans. These Final Plans are to be prepared in accordance with the Corps Habitat Mitigation and Monitoring Proposal Guidelines. The scope of services for this amendment includes the preparation of the final mitigation plans as noted above and coordination with the Army Corps of Engineers, FISCAL IMPACT: The total cost for professional planning and permitting services is $40,400. Of this amount, $24,900 was included in the original agreement with Planning Systems. Total additional funds requested for Extension and Amendment No. 1 are $15,500. These costs are summarized in Table 1. TABLE 1 COST OF PLANNING ANC)‘PERMIlTlNO SERVICES PROVIDED’BY PUNNING SYSTEMS DESCRIPTION 1 TOTAL COST Oriainal Contract Amount I $24.900 Extension and Amendment No. 1 $15,500 TOTAL COST $40,400 Funds in the amount of $10,500,000 have been appropriated for the South Carlsbad Village Storm Drain, of which $9,860,464 is available. The total estimated construction phase cost is $9,679,527.The cost of the additional services included in this amendment can be funded from the balance of the current project appropriations, see Table 2 for a summary of the project appropriations. I Page 2 of Agenda Bill No.:~,, qo 1 h TABLE 2 EXHIBITS: 1. 2. Location Map - South Carlsbad Village Storm Drain Project, Project No. 3528. Resolution No. acX% - aq 1 for approval of Extension and Amendment No. 1 with Planning Systems to provide planning and permitting services for the South Carlsbad Village Storm Drain, Project No. 3528. 3. Extension and Amendment No. 1 for the agreement between the City of Carlsbad and Planning Systems. LOCATION MAP >ko ject Name: SOUTH CARLSBAD VILLAGE STORM DRAIN PROJECT Project Exhibit No, No, 3528 1 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2000-291 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, FOR APPROVAL OF EXTENSION AND AMENDMENT NO. 1 WITH PLANNING SYSTEMS TO PROVIDE PLANNING AND PERMITTING SERVICES FOR THE SOUTH CARLSBAD VILLAGE STORM DRAIN, PROJECT NO. 3528, WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary and in the public interest for approval and acceptance of Extension and Amendment No. 1 from Planning Systems to provide additional planning and permitting services for South Carlsbad Village Storm Drain; City Project No. 3528; and WHEREAS, appropriated funds in the amount of $9,860,464 are available for the project and there is a projected balance of $180,937 after the construction costs deducted and the cost for Extension and Amendment No. 1 is $15,500, therefore there are sufficient funds available; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the attached Extension and Amendment No. 1 between Planning Systems and the City of Carlsbad be approved and accepted. Ill I// Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill 1 2 3 4 5 6 7 8 9 10 11 12 15 16 17 18 19 20 21 22 23 24 25 26 27 28 - 3. That the Mayor is authorized and directed to execute the proposed Extension and Amendment No. 1 between Planning Systems and the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council 1 held on the 26th day of September I 2000 by the following vote, to ’ wit: I AYES: Council Members Lewis, Finnila, Nygaard and Kulchin NOES: None ABSTAINED ATTEST: (SEAL) EXTENSION AND AMENDMENT NO. 1 TO AGREEMENT This Amendment is entered into and effective as of the 6th day Of October 1 200 0 t amending the agreement dated April 12, 1999 by and between the City of Carlsbad, a municipal corporation, hereinafter referred to as “City”, and Planning Systems, hereinafter referred to as, “Contractor” for planning and permit application and processing services for the South Carlsbad Village Storm Drain project. RECITALS WHEREAS, the City and Contractor desire to extend the term of the agreement dated April 12, 1999 for a period of one year ending on April 12,200l; and WHEREAS, the initial agreement, dated April 12, 1999 identified a scope of work to complete the following tasks: A) Prepare an application and process an Army Corps of Engineers Section 404 Permit and a RWQCB Section 401 Certificate or Waiver; B) Prepare an application and process a Coastal Development Permit with the California Coastal Commission; C) Prepare an application, process and assist in the negotiations for a Section 1601 State Department of Fish and Game permit; D) Project P management and reporting; and WHEREAS, the parties to this aforementioned agreement desire to alter the scope of work as follows: A) Meet with the Army Corps of Engineers to negotiate . and define the acceptable method of mitigation; B) identify candidate mitigation areas; C) prepare a wetlands mitigation and monitoring plan in accordance with the Army Corps of Engineers Wetlands Mitigation and Monitoring Guidelines; D) prepare final mitigation plans and; and E) prepare a Habitat Mitigation and Monitoring Guidelines 9/l 1 I96 report; and WHEREAS, a supplemental scope of work and fee schedule have been negotiated and agreed to between the parties hereto, and as shown on Exhibit “A” Scope of Services and Fee; NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor hereby agree as follows: 1. The term of the agreement shall end on April 12, 2001. 2. Contractor shall provide services as outlined on the attached Exhibit “A”. 3. City shall pay Contractor for all work associated with Paragraph 2 above, on a time and materials basis not-to-exceed $15,500. Contractor shall provide City on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 4. All other provisions of the aforementioned agreement entered into on April 12, 1999, by and between City and Contractor shall remain in full force and effect. III Ill Ill III Ill Ill Ill 9/l 1 I96 5. All requisite insurance policies to be maintained by the Contractor shall include coverage for the amended assignment and scope of work for the extension period. Acknowledged and Accepted: CONTRACTOR: Al-TEST: n RAINE M. WOOD ,/ Janicef;i&n&z&l, Deputy City Clerk (Proper notarial acknowledgment of execution by Contractor must be attached. Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.) APPROVED AS TO FORM: Depuk City Attorney 9/l l/96 STATE OF CALIFORNIA 1 } ss. COUNTY OF SAN DIEGO 1 , before me, Wendy Stevens NAME AND TITLE OF OFFICER personally appeared Thomas Hageman and Dennis E. Cunningham II NAME(S) OF SIGNER(S) EJf personally known to me - OR - 0 proved to me on the person(s) whose name(s) is/are subscribed to the the basis of satisfactory evidence to be within instrument and acknowledged to me that h&he/they executed the same in hi&be+-/their authorized capacity(ies), and that by hiM&their signature(s) on the instrument the person(s), or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. URE OF NOTARY Ln Dieao Countv _ (This area for official notary seal) Title or Type of Document I Earc)~~ &Am $&r J& 4q I Date of Document g/l4 /m No. of Pages ? Signer(s) other than named above NOru& -. LAND USE / COASTAL PLANNING LANDSCAPE ARCHITECTURE. L.AHII POLICY AND PROCESSING ENVIRONMENTAL MITIGATION EXHIBIT “A” August’l, 2000 Marshall Plantz, P.E. CITY OF CARLSBAD Engineering Department 1635 Faraday Ave. Carlsbad, CA 92008 4 RE: SOUTH CARLSBAD VILLAGE STORM DRAIN SCOPE OF SERVICES AND FEE Dear Marshall: Thank you for the opportunity to submit this proposal for amendment to our previous professional services contract as follows: SCOPE OF SERVICES: Planning Systems will conduct the following additional tasks for the South Carlsbad Village Storm Drain project: A. Meet with the US Army Corps of Engineers to negotiate and define the acceptable method of mitigation for the project; B. Identify candidate mitigation areas; C. Prepare a wetlands mitigation’and monitoring plan in accordance with the Army Corps of Engineers Wetlands Mitigation and Monitoring Guidelines; D. Prepare final mitigation plans, and; E. Prepare a habitat Mitigation and Monitoring Guidelines Report for the project. ~ 1530 FARADAY AVENUE l SUITE 100 l CARLSBAD, CA 92008 l (760) 931-0780 l FAX (760) 931-5744 . planningsystems@nctimes - 1. Marshall Plantz, P.E. So. Carlsbad Village Storm Drain Proposal Amendment August 1,200O Page 2 The cost associated with completion of the above tasks will not exceed $15,500.00. Billing will occur only for hours actually worked on the project-on a time-and-materials basis. Any additional costs beyond the amount estimated above will require additional authorization prior to completion of the services. Planning Systems invoices monthly. Costs such as printing or reproduction work will be provided as necessary at cost plus 15%. Invoice payment is typically due 30 days net. Please contact me if you have any additional questions or comments involving this proposal. Si erely, B w?b- Paul J. Klukas Director of Planning PLANNING SYSTEMS FEE SCHEDULE (Effective 2/l/00) PRINCIPAL . . . . . . . $13O.OO/hr LAND PLANNERS/SCHOOL FACILITY PLANNERS Director of Planning . . . . . $12O.OO/hr Land/School Planner . . . . . $ 85.OO/hr Land/Environmental Planner . . . . $ 65.OO/hr Planner . . . . . . . $ 65.OO/hr Planning Technician . . . . . $ 4o.oo/hr LANDSCAPE ARCHITECT/HABITAT RESTORATION SPECIALIST Senior Landscape Architect . . . . Landscape Architect/Habitat Restoration . . Staff Landscape Designer/Habitat Restor. Support . $ 85.OO/hr $ 75.oo/hr $ 65.00/hr OTHER Expert Witness,Deposition, & Related Attorney Consult $ 3OO.OO/hr Research . . . . . . $3 2oo.oo/hr Graphic/Cad Operator . . . . . $ 55.OOIhr Researcher/Report Editing . . . . $ 45.OOIhr Word Processing . . . . . $ 35.oo/hr ------------------------------------------------------ REIMBURSABLE EXPENSES/BILLING POLICY Supplies and other direct costs; printing, reproduction, graphic aids, travel (airfare & meals), photography, postage, fax & delivery will be billed at cost plus 15%. Invoices will be issued on a monthly basis unless otherwise agreed. Accounts are due and payable within 30 days of the date of the invoice. Past due accounts will have a finance charge of 1.25% per month compounded. Any revisions to the fee schedule will be provided to you in advance of their institution. Revision will not affect fixed-fee or not-to-exceed contract amount, unless project is temporarily suspended by Client for more than 90 days.