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HomeMy WebLinkAbout2000-10-03; City Council; 15910; Appoint Citizen Rep For Value Analysis Study-- CITY OF CARLSBAD - AGEWA BILL ‘$2 0 /I I I f AB# 15(910 TITLE: DEPT. HD. MAYOR APPOINT WITH CITY COUNCIL CONCURRENCE A MTG. w VOLUNTEER CITIZEN REPRESENTATIVE TO PARTICIPATE CITY ATTY. l&3-ocj IN A VALUE ANALYSIS STUDY FOR CALTRANS aBAA RECOMMENDED ACTION: That the Mayor appoint with City Council concurrence a volunteer citizen representative to participate in a value analysis study for Caltrans District 11. ITEM EXPLANATION: The City Council has received an invitation (Exhibit 1) from Caltrans to appoint a volunteer citizen representative to participate in a Value Analysis study for District 11. The study’s goal is to develop a vision for the Interstate, which includes identifying viable opportunities that would enhance the characteristics of the corridor and that would support the planning objectives of each city within the project’s scope. Studies conducted in other areas have been successful in developing several highway elements, such as pedestrian and bicycle facilities, landscaping, and other beautification design features. Caltrans requests that the Citizen Volunteer be a full-time team member and committed to attending the 10 days of scheduled workshops. Each day is scheduled to last from 9 a.m. to 4 p.m. The study is scheduled to begin on October 3, 2000, and will continue meeting Tuesday through Thursday on the following dates: October 3, 4, 5, 10, 11, 12, 17, 18, and 19. A presentation of the group’s findings is tentatively scheduled October 27, 2000. FISCAL IMPACT: None EXHIBITS: 1. Letter to Ray Patchett, City Manager, from John Rieger, Project Manager, Caltrans, dated August 15, 2000. DEPT. CM CITY MGR V’L. -. DCHIBIT 1 STATE OF CALIFORNIA - EUSINESS, TRAI~PORTATION AND HOUSING AGENCY DEPARTMENT OF TRANSPORTATION DISTRICT 11 GRAY DAVIS, Governor P.O. BOX 85406, M.S. 27 SAN DIEGO, CA 92186-5406 PHONE: (6 19) 220-5391 FAX: (619) 220-5387 August 15,200O Mr. Ray Patchett City Manager City of Carlsbad 1200 Carlsbad Village Drive Carlsbad, CA 92008 Dear Mr. Patchett: I would like to invite the City of Carlsbad to appoint a volunteer citizen representative to participate in a Value Analysis (VA) study for Caltrans District 11. The VA Study will examine the proposed project to widen and add High Occupancy Vehicle lanes to Interstate 5 from Del Mar Heights Road, Del Mar, to Vandegrift Boulevard, Oceanside. We ask that your citizen volunteer be a full-time VA team member and committed to attending all ten days allotted for the study workshop, from approximately 9 a.m. to 4 p.m. each day. The study is scheduled to kick off on October 3, 2000, and the team will continue meeting Tuesday through Thursday on the following dates: October 4, 5, IO, 11, 12, 17, 18 and 19. A presentation to all interested stakeholders of the team’s findings and recommendations is tentatively scheduled for Friday afternoon, October 27, 2000. The team may be asked to reconvene in the morning to prepare for the afternoon presentation. The study’s goal is to develop a vision for the Interstate, identifying viable opportunities that would enhance the characteristics of the corridor that support community identity and the planning objectives of each city within the project’s corridor. This portion of coastal Interstate 5 is included in the State Scenic Highway system. This designation requires Caltrans to consider the route as a “complete highway,” which means that the highway should incorporate beauty in its design, in addition to safety, utility and economy. Studies conducted in other states have been successful in developing several enhancing highway elements, such as pedestrian and bicycle facilities, landscaping, and other scenic beautification design features. We in San Diego County have the same opportunity. Active participation by the community during the project development process will produce a project of which we can all be proud. It is important for Caltrans’ key project decision-makers and staff to learn first-hand the important community issues at stake, including potential beneficial and adverse impacts of the project. However, we ask that your citizen representative come to the study with an open mind to the project. He/She will be asked to brainstorm a broad range of enhancement ideas, systematically evaluate each idea, and work with the team towards consensus on prioritizing the a -. Mr. Ray Patchett August 152000 Page 2 most viable and worthwhile recommendations. Each day of the VA workshop, the team discusses important findings and reaches consensus to direct the study’s progression. Therefore, it is critical that team members attend all meetings and participate in a constructive manner in order to produce the best study possible. Using the VA methodology has proven to be very successful in identifying the optimum project alternative. The VA process facilitates partnering and consensus building, fostering appreciation for each other’s concerns and increasing each team member’s sense of ownership and pride in the project that extends well beyond the conclusion of the study. The VA methodology uses a systematic process, starting with a thorough review of the existing corridor attributes and the proposed widening project features. This will include a kick-off meeting with key project decision-makers and stakeholders, and a VA team field trip of the corridor. The VA team will then follow the VA sequence of analyzing project functions, brainstorming ideas, systematic evaluation and selection of ideas and, lastly, developing the selected ideas into VA proposal descriptions that include the advantages and disadvantages of each proposal, the estimated cost estimate, concept sketches, and implementation strategies. Interstate 5 is without question the most significant highway serving San Diego County. The function and location of this highway deserves our dedicated attention so that we can develop a highway corridor that becomes part of the community. I look forward to working with your appointee. Please reply by September 8, 2000. If you have any questions, please call me at (619) 688-5391, or contact Chili Cilch, Value Analysis Coordinator, at (619) 688-4217. Sincerely, JOHN P. RIEGER 0 Project Manager c: Citizen Transportation Advisory Committee