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HomeMy WebLinkAbout2000-10-17; City Council; 15929; Orion Street From El Camino Real To Faraday4B# f5 927 HTG. 1 O/l 7/00 DEPT. ENG CITY OF CARLSBAD - AGENDA BILL TITLE: APPROVAL OF AMENDMENT NO. 6 TO DEPT. HD. CONSULTANT AGREEMENT WITH P&D CONSULTANTS AND APPROPRIATE ADDITIONAL FUNDS FOR ORION STREET z CITYATTY. ’ FROM EL CAMINO REAL TO FARADAY PROJECT NO. 3603 3z? CITY MGR. RECOMMENDED ACTION: Adopt Resolution No. 2000 e 31 a approving amendment number 6 to the consultant agreement with P&D Consultants Inc, for the preparation of plans, specifications and cost estimates for the reconstruction of Orion Street from El Camino Real easterly to Faraday Avenue; and appropriating additional funds for the project. ITEM EXPLANATION: P&D Consultants Inc (P&D) has begun the design for the reconstruction of Orion Street from El Camino Real easterly to Faraday Avenue and an auxiliary lane on northbound El Camino Real for a right hand turn to Orion Street which is identified as Project No. 3603, as previously authorized by the City Council on January 13, 1996. The improvements to Orion Street were included in the settlement agreement amongst the City of Carlsbad, the County of San Diego and Coast Waste Management dated August 6, 1997. This project also initially included modifications to Faraday Avenue on the east side of the intersection with El Camino Real to provide two iefi turn lanes westbound on Faraday to southbound on El Camino Real; however, this additional left turn lane has since been determined to be unnecessary. Since the design was started, other items of work have been identified which need to added to Project 3603 as follows: (I) add a 3-inch conduit and a lo-inch water line relocation (ii) separate the improvements on Faraday Avenue from this set of documents (iii) make reference to additional improvements on Orion Street required by the Carlsbad Corporate Center (iv) revise the traffic control plans and (v) other minor revisions as shown on Exhibit 3. The agreement with P&D has previously been amended five times for a cumulative amount of twenty-four percent of the original contract amount, which is the limit of the City Manager’s authority to approve change orders. The estimated cost to complete Project 3603 exceeds the current funding sources by $280,000. Staff is requesting an additional appropriation of $280,000 to cover this shortfall. Staff recommends that the City Council approve amendment number 6 to the agreement with P&D for revisions identified above and appropriate additional funds for Project 3603. ENVIRONMENTAL REVIEW: Project 3603 was reviewed within the scope of EIA 98-07, which resulted in the issuance Of a Negative Declaration on June ‘II, 1998. No significant impacts were identified. A Notice of Determination will be issued upon approval of the plans and specifications and authorizing the City Clerk to advertise for bids for the construction of these improvements. Page 2 of Agenda Bill No FISCAL IMPACT: The following is an estimate of the of the total costs for Project 3603: Design Engineering $142,000 Administration and Appraisals $67,000, Construction $836.000 Inspection and Testing TOTAL PROJECT COSTS Less Total GCC appropriations Less County of San Diego reimbursement ADDITIONAL APPROPRIATIONS REQUIRED $115.000 $1 ,I 60,000 ($380,000) ~$500,000~ $280.000 Project No. 3603 has an existing appropriation from General Capital Construction (GCC) fund in the amount of $380,000. The agreement with the County of San Diego includes a reimbursement to the City in an amount up to $500,000, which is in the CIP and will be appropriated upon receipt. A pending agreement with the Carlsbad Corporate Center includes a reimbursement to the City in the amount of actual costs for improvements to Orion Street, currently estimated at $150,000, which they are conditioned to complete, but which need to be constructed as a part of Project 3603 to eliminate construction joints. An additional appropriation of $260,000 is being requested from the General Capital Construction- fund for the current fiscal years, of which $150,000 may be reimbursed when the Carlsbad Corporate Center agreement is finalized and construction bids are obtained. A revised estimate of the cost of construction will be available after the construction bids are opened and appropriations will be adjusted as necessary at a later date. EXHIBITS: 1. Location Map. 2. Resolution No. &W3/8 approving Amendment No. 6 to consultant agreement with P&D Consultants and appropriate additional funds for Orion Street from El Camino Real to Faraday, Project 3603. 3. Amendment No. 6 to Agreement 2 LOCATION MAP NOT TO SCALE MET 1 OF 7 PROJECT NAME ACCESS ROAD THROUGH COAST WASTE MANAGEMENT F’I’I~J;;; EXHIBIT L. 3603 I 3 - 5 6 7 8 9 10 11 12 13 14 15 18 17 18 19 20 21 22 23 24 25 28 27 28 RESOLUTION NO. 2000-316 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 6 TO CONSULTANT AGREEMENT WITH P&D CONSULTANTS AND APPROPRIATE ADDITIONAL FUNDS FOR ORION STREET FROM EL CAMINO REAL TO FARADAY PROJECT NO. 3603 WHEREAS, the City Council of the City of Carlsbad has reviewed, analyzed and considered the Negative Declaration EIA 98-07 for this project that was issued on June II, 1998; and WHEREAS, based on the EIA Part II, comments thereon, and that there have not been .any changes to the project, the site or to the circumstances considered in the Negative Declaration EIA 98-07 that would require subsequent or supplemental environmental review, the City Council finds that there is no substantial evidence that the project will have a significant effect on the environment; and WHEREAS, the City Council does hereby find that the project is in prior compliance with Negative Declaration EIA 98-07; and WHEREAS, the City Council finds Negative Declaration EIA 98-07 which was prepared and published reflects the independent judgment of the City Council of the City of Carlsbad; and WHEREAS, P&D Consultants has begun the design and preparation of plans and specifications for the construction of Orion Street, Project No. 3603; and WHEREAS, changes in the plans and specifications are desired for the construction of Orion Street, Project No. 3603; and WHEREAS, the City Council of the City of Carlsbad has previously appropriated $380,000 for this project and will appropriate an additional $280,000 to complete this project; and WHEREAS, the County of San Diego has agreed to reimburse the City for the cost of Orion Street, Project No. 3603, in the amount of $500,000; and WHEREAS, the Carlsbad Corporate Center will also reimburse the City for the actual cost of Orion Street improvements which they are conditioned to complete; \ - - 1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 2 California, as follows: 3 1. That the above recitations are true and correct. 4 2. That Amendment No. 6 to consultant agreement with P&D Consultants as 5 presented is hereby approved and the Mayor and City Clerk are hereby authorized and directed 6 to execute said amendment on behalf of the City. 3. 7 Following the Mayors signature of the amendment, the City Clerk is further authorized and directed to forward copies of said agreement to P&D Consultants, and to the 8 Engineering Department, Planning and Design Division for their files. 9 4. That the City Manager is authorized to approve additional amendments to the 10 agreement with P&D Consultants, if necessary, in an amount not to exceed $25,000. 11 5. That the Finance Director is further auttiorized and directed to. appropriate 12 .$280,000 from the General Capital Construction fund for Project 3603. 13 II 14 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council 15 held on the 17th day of October , 2000 by the following vote, to wit: 16 II AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchin 17 18 21 ATTEST 23 24 27 28 - AMENDMENT NO. 6 TO AGREEMENT This Amendment is entered into and effective as of the 7th day of November , 2000, amending the agreement dated January 14, 1998 by and between the City of Carlsbad, a municipal corporation, hereinafter referred to as “City”, and P&D Consultants, Inc., hereinafter referred to as, “Contractor” for preparation of plans, specifications and cost estimates for Projects 3602 and 3603. RECITALS WHEREAS, the initial agreement, dated January 14, 1998 identified a scope of work for both Projects 3602, Palomar Airport Road East, and Project 3603, Orion Street; and WHEREAS, the initial agreement, has previously been amended five times,for a cumulative amount of twenty-four percent of the original contract amount, which is the limit of the City Manager’s authority to approve change orders; and WHEREAS, the first amendment to the original agreement extended the date of the contract to January 13,200O; and WHEREAS, the parties to this aforementioned agreement desire to alter the scope of work for Project 3603, Orion Street, as follows: Modify the plans, specifications, and cost estimate to (I) add a 3-inch conduit and a lo-inch water line (ii) separate the improvements on Faraday Avenue from this set of documents (iii) make reference to additional improvements on Orion Street required by the Carlsbad Corporate Center (iv) revise the traffic control plans and (v) other revisions as shown on Exhibit “A”; and WHEREAS, a supplemental scope of work and fee schedule have been negotiated and agreed to between the parties hereto, and as shown on Exhibit “A” Scope of Services and Fee: 212198 - NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor hereby agree as follows: 1. Contractor shall provide services as outlined on the attached Exhibit “A”. 2. City shall pay Contractor for all work associated with Paragraph 1 above, on a time and materials basis not-to-exceed $27,690. Contractor shall provide City on a monthly basis, copies of invoices sufficiently detailed to include fee earned, hours performed, hourly rates, and related activities and costs for approval by City. 3. Contractor shall complete all work outlined on the attached Exhibit “A” by expiration of the agreement amended hereby. 4. To extend the expiration of the agreement for two years until January 13, 2002. 5. All other provisions of the aforementioned agreement entered into on January 14, 1996, by and between City and Contractor shall remain in full force and effect. 6. All requisite insurance policies to be maintained by the Contractor shall include coverage for the amended assignment and scope of work. Acknowledged and Accepted: CONTRACTOR: @Jy;&& ip (print na&e/title) By: (sign here) November 7, 2000 (print name/title) DATE (Proper notarial acknowledgment of execution by must be attached. 7 A - Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.) APPROVED AS TO FORM: RONALD RbALL 2/2/98 ALL-PURPOSE ACKNOWLEDGMENT l- •rl)~~m-m-*-~ICm~ •~~~m~o-C~~~e-C~*-*-* -I i I a I 0 I l I l I l I 0 I l I l I l I l I l I l I l I 0 I 0 I l I 0 I l I l I l I l I ? State of California personally appeared 0 personally known to me - OR- proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/m subscribed to the within instrument and acknowledged to me that h&h&hey executed the same in his/h- authorized capacity(ies), and that by his/-r signature(s) on the instrument the person(s), or the entity upon behalf of which person(s) acted, executed the instrument. the WITNESS my hand and official seal. i I l I l I a I 0 I 0 I 0 I 0 I l I 0 I e NOTARY’S SIGNATURE OPTIONAL INFORMATION The information below is not required by law. However, it could prevent fraudulent attachment of this acknowl- edgment to an unautborized document. CAPACITY CLAIMED BY SIGNER (PRINCIPAL) DESCRIPTIONOFATTACHEDDOCUMENT q 0 0 cl q q cl INDIVIDUAL CORPORATE OFFICER TITLE OR TYPE OF DOCUMENT TITLE(S) PARTNER(S) ATTORNEY-IN-FACT NUMBER OF PAGES TRUSTEE(S) GUARDIAN/CONSERVATOR DATE OF DOCUMENT OTHER: OTHER f RIGHT THUMBPRINT ~ SIGNER IS REPRESENTING: 2 NAME OP PERSON(S) OR EMITY(IES) OF B SIGNER El f B a-m- •-~-*~e~e-o~m~O~m-e-e- l -00o-e-e-’ APA 5197 VALLEY-SIERRA, 800-362-3369 4 ,a’- \ UC wu IL’ UJ t-t-\ IUlillLlT IULLLC Pril-iucI’t I id CDC CYLL IIJ ‘~lOlYLJ4~cJL~ I-.lL13/W3 c-4 P 8 D CONSULTANTS, INC. Record of Unanimous Written Action and Action of the Board of Directors The Directors of P & D Consultants, Inc. (P&D), by unanimous consent, have consented to the adoption of the following resolution as if such resolution had been adopted at a meeting of the corporation duly called and held in accordance with the Bylaws of the Corporation, and hereby direct that a copy hereof be filled with the minutes of the proceedings of the Board of Directors. NOW THEREFORE, BE IT RESOLVED, that Mr. Charles Moore of P & D Consultants, Inc. has the authority to execute the contract with the City of Carlsbad for the Orion Street - 6th Amendment. I hereby certify that the foregoing is a true and correct copy of the resolution adopted by the Board of Directors this 2”d day of October 2000. &&hen M. Umbeck, Secretary ** TnTcll PCIGF la7 as! lb EXHIBIT A FOR CONTRACT Engineering Design Services for Orion Extension of Limits of Work Table 1 through Table 3 defines the City’s Plancheck Milestones, the time and requirements of each submission, and the fee allocation er submittal milestone. MILESTONES 110 Percent Elapsed Time 30 calendar days after MILESTONES PLANS SPEClFlCATlONS NOTE: 1. Green Book format used throughcut document for each milestone. 2. use MS word throughout. OPINION OF COST NOTE: Use Excel format. 110 Percent . Photo or ink on mylar ready for Cii Engineer signature and 3.5” disks in AutoCAD v. 14. . 8 copies $lAy text of the . MS word dii. . Special Provisions to StalldWd Specifications for Public Works Construction. . Standard Reference Drawings and/or L!tiiii Company Drawings. 12 copies FINAL OPINION OF COST . Drafting Sii Set Format. . AaxracyV10 percent One (1) Excel disk 12 copies . . . . . . . . Milestones 110 Percent Note: Due to City time constraints items 4 and 8 and a portion of 2 have been completed. Note: * Percentage of fee allocated. \\ P&D Consultants, Inc. 401 West “A” Street, Suite 2500 San Diego, CA 92101 (619) 232-4466 1619) 234-3022 - FAX EXTRA WORK AUTHORIZATION #2 Client Name: City of Carlsbad, Public Works-Eng. Date: September 292000 Address : 1635 Faraday Avenue P&D Project Number: 75 104 Carlsbad, CA 92008-73 14 Ann: Galen Peterson Telephone: FAX: (760) 438-l 161 (760) 43 l-5769 Client Project Number: 3603 1 Project Description: Improvement Plans. Additional Engineering services for the El Camino Real and Orion Street This is an extra work authorization for professional services for the P&D project indicated above, which has expanded due to: -X Project Revisions or Expanded Scope of Work which were not included in original contract Services Exceeded Autborized Contract Amount REOUESTED SCOPE OF WORK LABOR COST 1. Design and draft 3-inch conduit in the traveled way of Orion Street 5 feet off the easterly proposed berm. Pull boxes will be placed every 200 feet with pull rope. This is for future traffic signal coordination at the City Safety Center. Limits of the conduit will be along the length of the proposed improvement in Orion only. $1,500 2. Design and draft a proposed lo-inch water line on Orion Street. Fee includes coordination with the Corporation Center for ties to the waterline below the 48-inch storm drain in Orion Street. Fee also includes two previous vertical alignment changes on Orion Street based on requests from CMWD. $5,280 3. Update engineer’s estimate and specifications based on the revisions listed in Items 2 and 3 above. Fee includes revisions to specifications and estimate to reflect $8,520 Faraday Avenue items are not a part of this project (Project No. 3603). The estimate and specifications will include the required FedEx improvements as shown on Drawing 381-2 sheets 2 and 4. The estimate will separate the FedEx improvements from the other improvements shown on the plan. 4. Coordinate information with Patricia Brabant Haskins regarding Orion Street Right of Way, existing and proposed improvements, and vegetation. $1,000 5. Provide cut fill map for Orion which would include depths of cut and fill for bidding $985 purposes. . 6. Revise right-of-way plats into two plats: one for Orion and one for El Camino Real, 7. Revise improvement plan sheets to reflect Faraday Avenue is no longer apart of this Drawing No. 380-9. Fee includes revising notes, sections, numbers, match lines, and traffic control phasing details sheet. Revised sheets will include a note referencing the FedEx Improvements as shown on Drawing 381-2 sheets 2 and 4. $715 $850 8. Revise the Traffic Control Plans for Orion Street. The fee includes redesigning and redrafting of the traffic control plans so that the three construction phases for Orion Street are as follows: Construction Phase 1 would be from Faraday Avenue to the centerline of the driveway entrance of Coast Waste Management; Construction Phase 2 would be from the centerline of the Coast Waste Management driveway to El Camino Real, Construction Phase 2 would exclude a drive aisle for CMWD patrons; Construction Phase 3 would cover the drive aisle for the CMWD patrons that was excluded in Phase 2. In addition, the fee includes addressing one set of City plancheck comments. $5,800 9. Design and draft a 5 foot wide temporary asphalt concrete sidewalk (5.5’ from the face of berm to the back of walk). Tbe limits of the sidewalk will be from El Camino Real to the FedEx driveway on the north west side of Orion Street. The design will $3,040 avoid the existing vernal pools adjacent to the proposed roadway alignment. The fee includes addressing one set of plan check comments. TOTAL ESTIMATED COST $27,690 Prepared by Daniel A. Lee, P.E. and Lisa Leweck, P.E. Because these plans have been submitted three different times as 100% complete, the fee does not include * processing any additional City comments unless it is specifically stated in the above scope. A scope and fee can be provided for any additional City comments. Any additional comments will not be addressed without your written autborization. It is understood that payment will be in accordance with the provisions of our basic contract. The fee for labor for this extra work is estimated to be Twenty Three Thousand Eighty Dollars ($27,690). We will not exceed this amount without your written authorization. Please sign below as indicated and return one copy to P&D, retaining the other copy for your files. Should you have any questions, please contact Dan Lee or Lisa Leweck at (619) 2324466. P&D CONSULTANTS, INC. CITY OF CARLSBAD By: By: Chuck Moore, Vice President Date: Date: -1 gi Zi 8 !!L riic qs I: 7 .- ‘r : L’ : c ‘ f L T Y i : c C 1 a I 4