HomeMy WebLinkAbout2000-10-17; City Council; 15929; Orion Street From El Camino Real To Faraday4B# f5 927
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DEPT. ENG
CITY OF CARLSBAD - AGENDA BILL
TITLE: APPROVAL OF AMENDMENT NO. 6 TO DEPT. HD.
CONSULTANT AGREEMENT WITH P&D CONSULTANTS AND
APPROPRIATE ADDITIONAL FUNDS FOR ORION STREET z CITYATTY. ’
FROM EL CAMINO REAL TO FARADAY
PROJECT NO. 3603 3z? CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No. 2000 e 31 a approving amendment number 6 to the consultant agreement
with P&D Consultants Inc, for the preparation of plans, specifications and cost estimates for the
reconstruction of Orion Street from El Camino Real easterly to Faraday Avenue; and appropriating
additional funds for the project.
ITEM EXPLANATION:
P&D Consultants Inc (P&D) has begun the design for the reconstruction of Orion Street from El
Camino Real easterly to Faraday Avenue and an auxiliary lane on northbound El Camino Real for a
right hand turn to Orion Street which is identified as Project No. 3603, as previously authorized by
the City Council on January 13, 1996. The improvements to Orion Street were included in the settlement agreement amongst the City of Carlsbad, the County of San Diego and Coast Waste
Management dated August 6, 1997. This project also initially included modifications to Faraday
Avenue on the east side of the intersection with El Camino Real to provide two iefi turn lanes
westbound on Faraday to southbound on El Camino Real; however, this additional left turn lane
has since been determined to be unnecessary.
Since the design was started, other items of work have been identified which need to added to Project 3603 as follows: (I) add a 3-inch conduit and a lo-inch water line relocation (ii) separate the improvements on Faraday Avenue from this set of documents (iii) make reference to additional improvements on Orion Street required by the Carlsbad Corporate Center (iv) revise the traffic
control plans and (v) other minor revisions as shown on Exhibit 3.
The agreement with P&D has previously been amended five times for a cumulative amount of
twenty-four percent of the original contract amount, which is the limit of the City Manager’s authority
to approve change orders.
The estimated cost to complete Project 3603 exceeds the current funding sources by $280,000.
Staff is requesting an additional appropriation of $280,000 to cover this shortfall.
Staff recommends that the City Council approve amendment number 6 to the agreement with P&D for revisions identified above and appropriate additional funds for Project 3603.
ENVIRONMENTAL REVIEW:
Project 3603 was reviewed within the scope of EIA 98-07, which resulted in the issuance Of a
Negative Declaration on June ‘II, 1998. No significant impacts were identified. A Notice of
Determination will be issued upon approval of the plans and specifications and authorizing the City Clerk to advertise for bids for the construction of these improvements.
Page 2 of Agenda Bill No
FISCAL IMPACT:
The following is an estimate of the of the total costs for Project 3603:
Design Engineering $142,000 Administration and Appraisals $67,000, Construction $836.000
Inspection and Testing
TOTAL PROJECT COSTS
Less Total GCC appropriations
Less County of San Diego reimbursement
ADDITIONAL APPROPRIATIONS REQUIRED
$115.000
$1 ,I 60,000
($380,000) ~$500,000~
$280.000
Project No. 3603 has an existing appropriation from General Capital Construction (GCC) fund in
the amount of $380,000. The agreement with the County of San Diego includes a reimbursement
to the City in an amount up to $500,000, which is in the CIP and will be appropriated upon receipt.
A pending agreement with the Carlsbad Corporate Center includes a reimbursement to the City in
the amount of actual costs for improvements to Orion Street, currently estimated at $150,000,
which they are conditioned to complete, but which need to be constructed as a part of Project 3603
to eliminate construction joints.
An additional appropriation of $260,000 is being requested from the General Capital Construction-
fund for the current fiscal years, of which $150,000 may be reimbursed when the Carlsbad
Corporate Center agreement is finalized and construction bids are obtained. A revised estimate of
the cost of construction will be available after the construction bids are opened and appropriations
will be adjusted as necessary at a later date.
EXHIBITS:
1. Location Map.
2. Resolution No. &W3/8 approving Amendment No. 6 to consultant agreement with P&D
Consultants and appropriate additional funds for Orion Street from El Camino Real to Faraday,
Project 3603.
3. Amendment No. 6 to Agreement
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LOCATION MAP
NOT TO SCALE
MET 1 OF 7
PROJECT NAME ACCESS ROAD THROUGH COAST WASTE MANAGEMENT
F’I’I~J;;; EXHIBIT
L. 3603 I 3
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RESOLUTION NO. 2000-316
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 6 TO
CONSULTANT AGREEMENT WITH P&D CONSULTANTS AND
APPROPRIATE ADDITIONAL FUNDS FOR ORION STREET FROM EL
CAMINO REAL TO FARADAY PROJECT NO. 3603
WHEREAS, the City Council of the City of Carlsbad has reviewed, analyzed and
considered the Negative Declaration EIA 98-07 for this project that was issued on June II, 1998;
and
WHEREAS, based on the EIA Part II, comments thereon, and that there have not been
.any changes to the project, the site or to the circumstances considered in the Negative
Declaration EIA 98-07 that would require subsequent or supplemental environmental review, the
City Council finds that there is no substantial evidence that the project will have a significant
effect on the environment; and
WHEREAS, the City Council does hereby find that the project is in prior compliance with
Negative Declaration EIA 98-07; and
WHEREAS, the City Council finds Negative Declaration EIA 98-07 which was prepared
and published reflects the independent judgment of the City Council of the City of Carlsbad; and
WHEREAS, P&D Consultants has begun the design and preparation of plans and
specifications for the construction of Orion Street, Project No. 3603; and
WHEREAS, changes in the plans and specifications are desired for the construction of
Orion Street, Project No. 3603; and
WHEREAS, the City Council of the City of Carlsbad has previously appropriated
$380,000 for this project and will appropriate an additional $280,000 to complete this project; and
WHEREAS, the County of San Diego has agreed to reimburse the City for the cost of
Orion Street, Project No. 3603, in the amount of $500,000; and
WHEREAS, the Carlsbad Corporate Center will also reimburse the City for the actual cost
of Orion Street improvements which they are conditioned to complete;
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1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
2 California, as follows:
3 1. That the above recitations are true and correct.
4 2. That Amendment No. 6 to consultant agreement with P&D Consultants as
5 presented is hereby approved and the Mayor and City Clerk are hereby authorized and directed
6 to execute said amendment on behalf of the City.
3. 7 Following the Mayors signature of the amendment, the City Clerk is further
authorized and directed to forward copies of said agreement to P&D Consultants, and to the 8
Engineering Department, Planning and Design Division for their files.
9
4. That the City Manager is authorized to approve additional amendments to the
10 agreement with P&D Consultants, if necessary, in an amount not to exceed $25,000.
11
5. That the Finance Director is further auttiorized and directed to. appropriate
12 .$280,000 from the General Capital Construction fund for Project 3603.
13
II 14 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
15 held on the 17th day of October , 2000 by the following vote, to wit:
16 II AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchin
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ATTEST
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AMENDMENT NO. 6 TO AGREEMENT
This Amendment is entered into and effective as of the 7th day of
November , 2000, amending the agreement dated January 14, 1998 by and between the
City of Carlsbad, a municipal corporation, hereinafter referred to as “City”, and P&D Consultants,
Inc., hereinafter referred to as, “Contractor” for preparation of plans, specifications and cost
estimates for Projects 3602 and 3603.
RECITALS
WHEREAS, the initial agreement, dated January 14, 1998 identified a scope of
work for both Projects 3602, Palomar Airport Road East, and Project 3603, Orion Street; and
WHEREAS, the initial agreement, has previously been amended five times,for a
cumulative amount of twenty-four percent of the original contract amount, which is the limit of the
City Manager’s authority to approve change orders; and
WHEREAS, the first amendment to the original agreement extended the date of
the contract to January 13,200O; and
WHEREAS, the parties to this aforementioned agreement desire to alter the
scope of work for Project 3603, Orion Street, as follows: Modify the plans, specifications, and
cost estimate to (I) add a 3-inch conduit and a lo-inch water line (ii) separate the improvements
on Faraday Avenue from this set of documents (iii) make reference to additional improvements
on Orion Street required by the Carlsbad Corporate Center (iv) revise the traffic control plans
and (v) other revisions as shown on Exhibit “A”; and
WHEREAS, a supplemental scope of work and fee schedule have been
negotiated and agreed to between the parties hereto, and as shown on Exhibit “A” Scope of
Services and Fee:
212198
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NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor hereby agree as follows:
1. Contractor shall provide services as outlined on the attached Exhibit “A”.
2. City shall pay Contractor for all work associated with Paragraph 1 above,
on a time and materials basis not-to-exceed $27,690. Contractor shall provide City on a monthly
basis, copies of invoices sufficiently detailed to include fee earned, hours performed, hourly
rates, and related activities and costs for approval by City.
3. Contractor shall complete all work outlined on the attached Exhibit “A” by
expiration of the agreement amended hereby.
4. To extend the expiration of the agreement for two years until January 13,
2002.
5. All other provisions of the aforementioned agreement entered into on
January 14, 1996, by and between City and Contractor shall remain in full force and effect.
6. All requisite insurance policies to be maintained by the Contractor shall
include coverage for the amended assignment and scope of work.
Acknowledged and Accepted:
CONTRACTOR:
@Jy;&& ip
(print na&e/title)
By: (sign here)
November 7, 2000
(print name/title) DATE
(Proper notarial acknowledgment of execution by must be attached.
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Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.)
APPROVED AS TO FORM:
RONALD RbALL
2/2/98
ALL-PURPOSE ACKNOWLEDGMENT
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personally appeared
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NOTARY’S SIGNATURE
OPTIONAL INFORMATION
The information below is not required by law. However, it could prevent fraudulent attachment of this acknowl-
edgment to an unautborized document.
CAPACITY CLAIMED BY SIGNER (PRINCIPAL) DESCRIPTIONOFATTACHEDDOCUMENT
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CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
PARTNER(S)
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NUMBER OF PAGES
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GUARDIAN/CONSERVATOR DATE OF DOCUMENT
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NAME OP PERSON(S) OR EMITY(IES) OF B
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P 8 D CONSULTANTS, INC.
Record of Unanimous Written Action and
Action of the Board of Directors
The Directors of P & D Consultants, Inc. (P&D), by unanimous consent, have
consented to the adoption of the following resolution as if such resolution had been
adopted at a meeting of the corporation duly called and held in accordance with the
Bylaws of the Corporation, and hereby direct that a copy hereof be filled with the
minutes of the proceedings of the Board of Directors.
NOW THEREFORE, BE IT RESOLVED, that Mr. Charles Moore
of P & D Consultants, Inc. has the authority to execute the contract with
the City of Carlsbad for the Orion Street - 6th Amendment.
I hereby certify that the foregoing is a true and correct copy of the resolution
adopted by the Board of Directors this 2”d day of October 2000.
&&hen M. Umbeck, Secretary
** TnTcll PCIGF la7 as! lb
EXHIBIT A FOR CONTRACT
Engineering Design Services for Orion Extension of Limits of Work
Table 1 through Table 3 defines the City’s Plancheck Milestones, the time and requirements of each submission, and the fee allocation
er submittal milestone.
MILESTONES 110 Percent
Elapsed Time 30 calendar days after
MILESTONES
PLANS
SPEClFlCATlONS
NOTE:
1. Green Book format used throughcut document for each
milestone.
2. use MS word
throughout.
OPINION OF COST
NOTE:
Use Excel format.
110 Percent
. Photo or ink on mylar ready for Cii Engineer signature
and 3.5” disks in AutoCAD v. 14.
. 8 copies
$lAy text of the
. MS word dii. . Special Provisions to StalldWd Specifications for Public Works
Construction. . Standard Reference Drawings and/or L!tiiii Company Drawings.
12 copies
FINAL OPINION OF COST
. Drafting Sii Set Format.
. AaxracyV10 percent
One (1) Excel disk 12 copies
.
.
.
.
.
.
.
.
Milestones 110 Percent
Note: Due to City time constraints items 4 and 8 and a portion of 2 have been completed.
Note: * Percentage of fee allocated.
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P&D Consultants, Inc.
401 West “A” Street, Suite 2500
San Diego, CA 92101
(619) 232-4466
1619) 234-3022 - FAX
EXTRA WORK AUTHORIZATION #2
Client Name: City of Carlsbad, Public Works-Eng. Date: September 292000
Address : 1635 Faraday Avenue P&D Project Number: 75 104
Carlsbad, CA 92008-73 14
Ann: Galen Peterson
Telephone: FAX:
(760) 438-l 161
(760) 43 l-5769
Client Project Number: 3603
1
Project Description:
Improvement Plans.
Additional Engineering services for the El Camino Real and Orion Street
This is an extra work authorization for professional services for the P&D project indicated above, which has
expanded due to:
-X Project Revisions or Expanded Scope of Work which were not included in original contract
Services Exceeded Autborized Contract Amount
REOUESTED SCOPE OF WORK LABOR COST
1. Design and draft 3-inch conduit in the traveled way of Orion Street 5 feet off the
easterly proposed berm. Pull boxes will be placed every 200 feet with pull rope. This
is for future traffic signal coordination at the City Safety Center. Limits of the conduit will be along the length of the proposed improvement in Orion only. $1,500
2. Design and draft a proposed lo-inch water line on Orion Street. Fee includes
coordination with the Corporation Center for ties to the waterline below the 48-inch storm drain in Orion Street. Fee also includes two previous vertical alignment
changes on Orion Street based on requests from CMWD.
$5,280
3. Update engineer’s estimate and specifications based on the revisions listed in Items
2 and 3 above. Fee includes revisions to specifications and estimate to reflect $8,520
Faraday Avenue items are not a part of this project (Project No. 3603). The estimate and specifications will include the required FedEx improvements as shown on Drawing 381-2 sheets 2 and 4. The estimate will separate the FedEx improvements
from the other improvements shown on the plan.
4. Coordinate information with Patricia Brabant Haskins regarding Orion Street Right
of Way, existing and proposed improvements, and vegetation. $1,000
5. Provide cut fill map for Orion which would include depths of cut and fill for bidding $985
purposes.
.
6. Revise right-of-way plats into two plats: one for Orion and one for El Camino Real,
7. Revise improvement plan sheets to reflect Faraday Avenue is no longer apart of this Drawing No. 380-9. Fee includes revising notes, sections, numbers, match lines, and
traffic control phasing details sheet. Revised sheets will include a note referencing the FedEx Improvements as shown on Drawing 381-2 sheets 2 and 4.
$715
$850
8. Revise the Traffic Control Plans for Orion Street. The fee includes redesigning and
redrafting of the traffic control plans so that the three construction phases for Orion Street are as follows: Construction Phase 1 would be from Faraday Avenue to the
centerline of the driveway entrance of Coast Waste Management; Construction Phase
2 would be from the centerline of the Coast Waste Management driveway to El
Camino Real, Construction Phase 2 would exclude a drive aisle for CMWD patrons;
Construction Phase 3 would cover the drive aisle for the CMWD patrons that was
excluded in Phase 2. In addition, the fee includes addressing one set of City
plancheck comments. $5,800
9. Design and draft a 5 foot wide temporary asphalt concrete sidewalk (5.5’ from the face of berm to the back of walk). Tbe limits of the sidewalk will be from El Camino Real to the FedEx driveway on the north west side of Orion Street. The design will $3,040 avoid the existing vernal pools adjacent to the proposed roadway alignment. The fee includes addressing one set of plan check comments.
TOTAL ESTIMATED COST $27,690
Prepared by Daniel A. Lee, P.E. and Lisa Leweck, P.E.
Because these plans have been submitted three different times as 100% complete, the fee does not include
* processing any additional City comments unless it is specifically stated in the above scope. A scope and fee can be provided for any additional City comments. Any additional comments will not be addressed without your written autborization.
It is understood that payment will be in accordance with the provisions of our basic contract. The fee for labor
for this extra work is estimated to be Twenty Three Thousand Eighty Dollars ($27,690). We will not exceed
this amount without your written authorization.
Please sign below as indicated and return one copy to P&D, retaining the other copy for your files. Should you have any questions, please contact Dan Lee or Lisa Leweck at (619) 2324466.
P&D CONSULTANTS, INC. CITY OF CARLSBAD
By: By: Chuck Moore, Vice President
Date: Date:
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