HomeMy WebLinkAbout2000-11-14; City Council; 15959; Printing Of The It's Your City Weekly Calendar- -
CITY OF CARLSBAD -AGENDA BILL
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BID AWARD FOR PRINTING OF THE IT’S YOUR MTG. 11/14/00 CITY WEEKLY APPOINTMENT CALENDAR AND
DEPT. MGR. I
APPROPRIATION OF FUNDS CITY MGR
DEPT. HD.
RECOMMENDED ACTION:
Staff recommends Council adopt Resolution No. amsf accepting the bid of Precision Litho,
authorizing the execution of a purchase order and appropriation funds from the General Fund
Contingency Account.
ITEM EXPLANATION:
The “It’s Your City” weekly appointment calendar provides key information on a broad variety of topics
in a convenient publication designed to inform residents about the breadth of programs, services and
activities available in their community. The information includes City and community resource
numbers; articles on topics such as growth management, traffic, parks and trees; introductions to
facilities including the Senior Center, the Genealogy Library, the Community Garden; Sculpture
Garden, Art Gallery and the Cole Library’s new history room; ways to get involved at several levels
with the City and the community; and several other resident-oriented subjects of interest. The
calendar is designed to be more than just a calendar. It is anticipated the residents will retain the
calendar as a resource guide and use it for reference to City and community services. The calendar
will be mailed to each resident address in Carlsbad. Additional copies will be available at several City
facilities. The calendar will also be made available to businesses through the City of Carlsbad and
the Village Business Association.
In accordance with Section 328.120 of the Municipal Code, Notice to Bidders was published and
Requests for Bid were sent to eight vendors. On October 26, 2000, seven bids were opened. Bid
prices before sales tax is added are listed below:
Vendor Price
1. Precision Litho $ 99,098.OO
2. A&L Litho $106,405.90
3. Continental Litho $108,600.00
4. SOS Printing $110,550.00
5. CPS Printing $112,647.00
6. Mirage Printing $121,219.65
7. Synergy Printing Svcs. $129,188.00
The lowest, responsible bidder submitting a responsive bid was Precision Litho.
FISCAL IMPACT
Staff is requesting the appropriation of $140,000 from the General Fund Contingency Account to the
Public Information Account. The appropriation will pay for the costs of designing, producing, printing
and mailing/distributing 40,000 copies of the calendar. The estimated cost of designing, producing
and mailing the calendar to every residential address in Carlsbad and making them available as noted
above is $3.50 per calendar.
EXHIBITS
1. Resolution No. aooo - 3301
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RESOLUTION NO. 2000-339
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA AUTHORIZING A
TRANSFER OF FUNDS FROM THE GENERAL FUND
CONTINGENCY ACCOUNT TO THE PUBLIC
INFORMATION ACCOUNT AND ACCEPTING A BID
AUTHORIZING THE EXECUTION OF A PURCHASE
ORDER AND APPROPRIATION OF FUNDS
WHEREAS, the City of Carlsbad wishes to print a weekly appointment calendar; and,
WHEREAS, Section 3.28.120 of the Carlsbad Municipal Code provides that materials
and services costing over $25,000 must be obtained through formal bidding procedures; and,
WHEREAS, bid proposals were submitted by seven vendors and were judged against
known criteria.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Carlsbad as follows:
1. The Finance Director is authorized to appropriate $140,000 from the General Fund
Contingency Account.
2. The bid of Precision Litho, 1185 Joshua Way, Vista, CA is hereby accepted and the
Purchasing Officer is hereby authorized and directed to issue a purchase order in the amount of
$106,778.00 including sales tax.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
November of Carlsbad held on the 14th day of ,200O by the following vote to wit:
AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchin.
NOES: None
ABSENT: None
ATTEST:
Page 2 of Resolution No. 2000-339
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