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Home My WebLink About2000-11-21; City Council; 15961; Grant From CA Library Literacy Service- - CITY OF CARLSBAD -AGENDA BILL AB# fi,%f TITLE: APPLICATION FOR A GRANT FROM THE CALIFORNIA MTG. 1 l/21/00 LIBRARY LITERACY SERVICE DEPT. LIB CITY MGR =s? P g P % . . p 2 $ 5 8 RECOMMENDED ACTION: Adopt Resolution No. d-314)1 authorizing the Carlsbad City Library to apply for a grant from the California Library Literacy Service. ITEM EXPLANATION: l From 1984 until 1989 the Carlsbad City Library adult literacy program was funded with grant money from the State. l In 1989, when those funds were no longer available, the City’s General Fund picked up the support of the program. l In 1990, when the California Library Literacy Service was created, the library became eligible for additional matching grant funds. l We have applied for and received the matching grant funds each year for the past ten years. l For the Carlsbad City Library, State-matching funds for 2000-2001 will be $24,861, based on the Adult Learning Program’s current budget of $136,978. FISCAL IMPACT: The Carlsbad City Library meets the eligibility requirements for receiving State matching funds. These matching funds are awarded by the State to extend or enhance existing literacy services. Grant funds, again, will be used for one-time purchases of equipment, computer hardware and software, instructional material, and part time staff to work with small groups and learners with special needs as detailed in the Plan of Service Narrative in Exhibit 3. EXHIBITS: 1. Resolution No.&##/approving the application for a grant from the California Library Literacy Service. 2. State Library grant notification letter and attachments. 3. Proposed Plan of Service and budget. 1 RESOLUTION NO. 2000- 341 2 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE APPLICATION 3 FOR A GRANT FROM CALIFORNIA LIBRARY LITERACY SERVICES ACT FUNDS. 4 5 WHEREAS, the Carlsbad City Library Adult Learning Program provides training to meet 6 the literacy needs of adults; and 7 WHEREAS, the Carlsbad City Library Adult Learning Program supports the goals of the 0 City Council and the objectives of the Library; and 9 WHEREAS, the California State Library will provide additional support for the Adult 10 Learning Program with matching grant funds; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 11 12 13 14 15 16 17 18 19 20 21 22 California as follows: 1. That the above recitations are true and correct. 2. That staff is authorized to apply to the California State Library for $24,861 in California Library Literacy Service Act funds. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held the 21st day of November , 2000, by the following vote, to wit: AYES: Council Members Lewis, Hall, Fi NOES: None ABSENT: None Nygaard and Ku1 23 24 25 26 27 28 - EXHIBIT #2 . . \ I‘,. , a-4 .J, I CALIFORNIA STATE LIBRARY FOUNDED 1850 MEMQRANDL!M TO: Directors of Libraries Seeking CLLS Matching Funds for Literacy cc: Literacy Coordinators FROM: Carole Talan, Library Literacy Programs DATE: October 31,200O SUBJECT: Plans of Service and Budgets for Fiscal Year 2000/2001 I enclose a listing of public libraries, including yours, that have certified funds available for the California Library Literacy Service (CLLS) in Fiscal Year 2000/2001. The amount eligible for matching by the State and the resulting funds available for each local library are listed. Please complete a Plan of Service Abstract, Plan of Service and Budget page, using the enclosed instructions and forms. Return the completed fo.rms postmarked by November 17,200O Award letters will be mailed the week of November 27. Although it is intended that you will be awarded the amount for which you are eligible, your receipt of matching funds is contingent upon the State Library’s receiving a satisfactorv Plan .of 3t;l ‘VIC;t cll,ll &uugci ilyblil yQ’fl iijjl;&Sy. .. -’ --~- ._ ..: Mail the completed documents in original plus one copy (two total), postmarked by November 17,200o to: Budget Office - Literacy California State Library P.O. Box 942837 Sacramento CA 94237-0001 -ovER- Library Development Services Bureau 900 N Street, Suite 500 PO. Box 942837 Sacramento, CA 94237-0001 (916) 653-5217 phone (916) 653-8443 fax www.library.ca.gov The State match this year is $1 .OO for each $5.51 raised locally. _: The State match this year is based on $13,977,902 raised by local library literacy services, a 12.8% increase over last year. Your matching funds grant is based on all the services supported by the funds you have certified as eligible for matching. You arerequired to report on all the learners and tutors supported by these funds. Timely submission of semi-annual reports (due by January 3 1 and July 3 1) to the California State Library is essential for us to be able to keep the Library of California Board and the Legislature accurately informed on the effectiveness of the California Literacy Campaign. Your certification is a commitment to expend or encumber at least the amount you have certified for literacy, by June 30, 2001, and that your final expenditure report must show that you have complied with that commitment. In the event that you under expend the budget upon which the matching funds are based you should reserve a corresponding portion of the CLSA matching funds for return to the State Library. If you have questions, please call me at 916-653-8032, email; ctalan@library.ca.gov; or fax to 916-653-8443. Congratulations on your contribution to the development of this outstanding support for the California Library Literacy Service! - ,. _ . ..--2 -2s; ._._.- -e-L .-. -ii-.. California Library Literacy Service EXHIBIT #3 PLAN OF SERVICE ABSTRACT (CLSA-46 page I) 1. Library Name: 2. Address: Carlsbad City .Library 1775 Dove Lane Carlsbad, CA @ZOO9 3. Contact Person: Lynda L. Jones, Program Coordinator 4. Telephone No: (760) 434-2998 5. Electoral District(s): Assembly: 73, 74 State Senate: 38 6. # of literacy FTE: 1.88 7. Principal Outcomes: Goals 8. Number of Adult Learners To Be Served 130 Number of Tutors To Be Trained 36 Number of Library Branches To Be l.ncl~xkd _ ?.,, Proposed Program Operating Budget 9. Signature IO. Date: CLSA Request? $ 24,861 Other Revenues: $ 136,978 TOTAL: $ 161,839 - CLSA-46D 1 o/o0 CLLS Plan of Service Narrative, Matching Funds Library Name Carlsbad City Library Use this page and additional pages as needed to describe how your library will use the CLSA matching funds for the California Library Literacy Service requested for fiscal Year 2000/200 1. 1. Part-Time Staff $ 5,000 Part-time staff hours will be used for small-group and individualized instruction of learners with multiple disabilities, counseling and support of new tutors, and enhanced communications with tutors, learners, and the public. 2. Instructional Materials: Software $5,500 Funds will be used to renew contracts for some current software and to purchase new software to replace instructional programs no longer compatible with upgraded hardware and operating systems. 3. Instructional Materials: Books & Publications $4,500 Textbooks and workbooks for learners and tutors will be purchased. Reference materials for use in the classrooms (e.g., encyclopedia) will be purchased. 4. Tutor and Learner Support $5,861 Funds will be used for the annual event to recognize the accomplishments of learners and tutors. Funds will also be used for tutor training supplies, educational aids, and public relations materials. 5. Online Library Catalog and Collection Circulation Access $4,000 A computer and accompanying hardware and communications devices will be purchased to enable tutors, learners, and staff to access the library’s catalog at a dedicated terminal. Also, the library’s automated circulation system will be extended to the Adult Learning Program collection in the instructional classrooms. /> CLSA Program Budget Request for California Library Literacy Service Programs Fiscal Year 2000/O 1 Xarlsbad City Library Name of Library D&e (a> Budget Categories CLSA Budget Request (4 Total Estimated Yearly Budget (a+W Approved CLSA Budget (Completed by CSL) Other Budget Dr. Kevin Starr 90,818 95,818 1. Personnel (Including Benefits) 5,000 ----- I 2. Library Materials ------ ------ 3. Operations Total (3a-3g) 16,461 46,160 62,621 3a. Contract Services ----- 16,000 16,000 500 500 2,800 2,800 3d. Printing Je. Instructional Resources 1,200 11,200 3f. Communications I 600 600 3g. Other 5,861 25,660 31,521 4. Equipment ----- 3,400 5. Indirect I ----- ----- 6. TOTAL 24,861 M-46pg2- 10100 136,978 161,839 / 7 e users~~ncpIlire,-nc~~~n~orchingnpplicorionR).OO-~OO/ 6’ w i