HomeMy WebLinkAbout2000-11-21; City Council; 15969; Community Activity Grants Program 2000-20014
CITY OF CARLSBAD - AGENbA BILL
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MTG. 11/21/00
DEPT. FIN
CITY Am-Z COMMUNITY ACTIVITY GRANTS PROGRAM
TITLE: - DEPT HD.
2000-01 FUNDING RECOMMENDATION CITY MGR.
RECOMMENDED ACTIONS:
Adopt Resolution No. de3qqaccepting the recommendation of the Citizen Review Committee
and allocating funds to those groups and amending the application to delete for profit entities from
eligible applicants.
ITEM EXPLANATION:
On August 15, 2000 Council directed staff to form a Citizen Review Committee to review the 2000-01
Community Activity Grant applications and make recommendations to Council. This subcommittee
was established under the guidelines established in Council Policy #51. These guidelines specify that
a review panel be made up of one representative from each quadrant of the City, one Senior
Commission member, one Library Board member and one Parks and Recreation Commission
member.
The grant applications were due to the Finance Department by October 2, 2000. A total of 20 grant
applications were received with funding requests totaling approximately $250,000. The Citizen
Review Committee met a total of four times during the months of October and early November. They
reviewed the applications, interviewed the top applicants and evaluated the grant requests based on
level of enrichment, experience in program area, organizational experience and background, financial
capabilities and scope of project. As a result of their review and evaluation, a total of $52,000 in
funding is being recommended for six of the requests.
The table shown in Exhibit 1 summarizes the grant requests and the Citizen Review Committee’s
recommendations for funding.
The Committee is also recommending that based on the limitations governments have in funding for
profit businesses, future applications for Community Activity Grant funds should not be accepted from
for profit entities. The application has been revised (Exhibit 2) to reflect this recommendation.
FISCAL IMPACT:
The 2000-01 operating budget contains an appropriation of $60,000 for Community Activity Grants.
No further appropriations are required.
EXHIBITS:
1. Summary of grant requests and subcommittee recommendations.
2. Revised Community Activity Grant application.
3. Resolution No.w’ccepting the recommendation of the Council subcommittee for funding
of the Community Activity Grants Program for 2000-2001, and amending the application to delete
for profit entities from eligible applicants.
Summary of 2000-01Communlty Activity Grant Requests EXHIBIT 1 Grant Recommended
Applicant Program Descrlptlon Request Fundlng
1 Palomar Shuttle
Grant request is to support the Palomar Shuttle and Trolley service.
2 Boy8GirisClub p
of San Dieguito Funding to support the North Coast Singers choral program. The mission
of this program is to provide a traditional choral singing experience to local
youth, to provide vocal training and musicianship skills, to foster a sense of
responsibility to community and to institute a lifelong appreciation of
fine music.
3 Buena Vista Lagoon
Foundation and
Voters
League of Women
4 Ofie Escobedo
5 Richard D. Gann
6 Lory McGregor
Improve the appearance of the Buena Vista Lagoon bird ObSeNatiOn
area. Grant money would be used for the design and installation of
new signs, trash cans. displays and the labor and materials to clean and
repair the display area.
A community based fiesta, organized to call attention to the historical
and cultural diversity of the neighborhood and to honor some of the early
pioneers, who were an integral part of Carlsbads beginnings. The goal
is to duplicate the successful 2000 Fiesta.
Offer a free legal aid workshop to be held every other week at a Community
tenant, medical, mail claims, and other common issues. Grant will pay
center. Focus will be issues such as probate, estate planning, landlord-
for salaries and advertising.
Dollars for scholars provides scholarships to graduating seniors of La
Costa Canyon High School to assist in their continuing education.
Scholarships are awarded based on grade point average, school activities.
community service and need. If granted this money would be awarded to
a graduating senior living in Carlsbad.
7 Children's Discovery ..
Museum of North Support for traveling exhibit for Summer 2001. A traveling exhibit is a
County
and shipped to our museum for a 2-3 month time span.
hands-on, educational exhibit made elsewhere (usually larger museum)
8 Museumof Making
Music This grant request is to support a traveling exhibit and Hands-on music
9 American Legion
Post
education program called the Magics, Music Show. The target audience
organizations and at special events. The goals of this program are to
is children 3-8 years old in Carlsbad and will be offered to schools,
support and supplement the Carisbad music education curriculum
for the first - third grades, introduce young children ages 3-5 to mUSiC
making, and inspire continued music making.
Funding request is for: Boys and Girls State programs in Sacramento which
recognizes high school juniors for their leadership abilities; the high school
award program which recognizes graduating seniors for their courage, honor,
leadership, patriotism. scholarship and service to both the school and
community: and the adopt a class program which teaches elementary
school children police and fire safety, flag etiquette, and geography through
the use of coloring books.
$40,000 $0
15,000 0
3.850 5,000
15,000 10,000
12.000
1,000
23,911 1 1,000
18,000 13,000
3,000 3,000
10 Sylvia Martinez
11 Virginia Murphy
12 Magnolia
Elementary
13 Magnolia
Elementary
14 Sea Lion Water
Polo Club
15 Sarah Amador
- A youth program focusing on cultural understanding which will bring about
peacemaking skills, greater tolerance of different cultures and leadership
skills through lectures, activities, field trips, and demonstrations.
3,500 0
Advertising and public relations cost associated with a recruitment
7,700 0
campaign for the youth scholarship program
Request is for funding to create a deaf studies curriculum for Magnolia
Elementary School. This curriculum will include sign language classes, sign
workshops, field trips, student generated technology presentations and
language materials, deaf historical literature, lesson plans, guest speakers.
perlormances.
10,912 10,000
Request is for funding to bring the whole school on-line without wiring as
4.829
weli as providing a mobile computing unit with internet access.
The school is very old and would require extensive expensive work to wire
for the internet.
Polo Pr-
Funding request is to run three 6-10 week sessions of children's water polo.
a weekly class for adults with disabilities. and Camp Sea Lion. Funding
request also includes costs associated with application for non profit Status.
18.020
Funding request is for the research, writing, and editing of the book, LOS
Arnadores. This will include desktop publishing and printing of the book
for the Carlsbad Barrio museum.
10,000
16 La Costa Canyon
High School I SAS This program will be a videotaped simulated automobile accident involving
9,500
alcohol-using teenagers at LCC. The goal is for teenagers to view,
experience and hopefully prevent a real occurrence of an alcohol-involved aut0
accident in the community.
17 Guy Roney
The premise of this paper is what will the Carlsbad Community need to
maintain or change to enable the residents to continue the current
vitality
7,500
18 San Dieguito -
Alliance for Drug Study Buddy Program is an aflerschool program where high school students
Free Youth friendship and tutor elementary school students for one hour, once a week,
3,000
during Fall session and Spring session. Funding request is for the three
elementary schools in the Encinitas School District located in Carlsbad.
19 Jay Klopfenstein
This grant money will be used as the first step toward cetiification of
Carlsbad as a city of '"environmental merit" with the National Wildlife
Federation by 2005. To goal is to make Carlsbad landscapes more
suitable for wildlife.
I, . . ,, 10,800
0
0
0
20 Vista Botanical 35,000 0
Garden Foundation The Vista Botanical Forest will be a science , research, and educational
center.
$252,522 $52,000
3
- 70MMUNITY ACTIVITY GRANT - EXHIBIT 2
APPLICATION INSTRUCTIONS
Applicant Information:
Please provide the requested information including: name, address, phone, Federal Tax ID or Social
Security Number, and two (2) contact names. Two contact names are required for the application to be
considered complete.
Amount of Grant Request:
Enter the dollar amount of City funds you are requesting.
Eligibility Requirements:
Both individuals and organizations are eligible to apply for grant funds. The three basic requirements
which must be met for an organization to be eligible to apply for Community Activity Grants are:
1. A Carlsbad City Council Member cannot be on the board of the Organization.
2. The organization cannot have received money from other City sources (including CDBG) for the
3. The program cannot be in competition with other City programs.
4. The applicant cannot be a for profit entity.
Program DescriptiodScope:
The program description should describe the nature of the program, the benefits to the Carlsbad
Community, and the projected percent of Carlsbad residents served by the program, i.e., if the program
only serves Carlsbad residents, then this would be 100%.
Please provide an implementation schedule for the program showing the timeline and activities required
to implement the program. If this is an ongoing program for which you are requesting funds, describe
how the program will be funded in the future without the City grant.
current fiscal year.
Applicant Background:
Provide the requested information on your organization. If available, please attach an organization chart.
Experience in Program Area:
Provide information relating to the applicant’s and other employees’experience in the program for which
funds are being requested. Include the number of years providing similar services and the experience
level of the individual(s). Provide any other information which would be useful to the reviewers in
understanding your capabilities to provide the services for which the funds are requested.
Financial CapabilitiesIBudget:
In addition to providing a detailed budget for the program request, please include a funding schedule
(your request for the timing of disbursement of the funds). Funds will only be disbursed in advance if a
separate bank account is maintained. Applicant must also provide the requested information on current
funding sources, and previous City funding received or requested within the past three years.
Signatures:
We require two contact names and their signatures.
Reporting Requirements:
A report on how the funds were spent will be required to be filed with the City annually, or when funds
are spent, whichever comes first. Proof of program expenses are required to be held for two years during
which time the City reserves the right to audit the records.
CITY OF CARLSBAD
COMMUNITY ACTIVITY GRANTS
APPLICATION
Submit to:
City of Carlsbad
Finance Department
1635 Faraday Avenue
Carlsbad, CA 92008
Attn: Cheryl Gerhardt
or FAX to (760)602-8553
Please complete the following application using the instructions provided on the last page of this
application. You may attach additionalpages gnecessav.
Name of Applicant:
Address:
Phone: -
Contact 1)
name
Contact 2)
name
phone
phone
Federal Tax ID # or Social Security #:
Amount of Grant Request: $
Y N no no
Eligibility Requirements:
Please answer the following questions:
Is a City Council Member on your board?
Is your organization a for profit entity?
Have you or will you be receiving funding in 2000 for this program
from other City sources? no
Are you aware of any other City program providing this service? no
If so, which one?
Zfyou answeredE to any of these questions, your request is not eligible for this grant
program Please contact Cheryl Gerhardt at the City of Carlsbad (760-602-2428) for further
information, ifdesired.
Program DescriptionlScope (please use additionalpages ifnecessary):
Describe your program:
How will theprogram benefit the Carlsbad Community?
% of Carlsbad Residents Served
Applicant Background:
This applicant is a (an): [7 Non - Profit [7 State Public Agency 0 Other
Years in Business:
Number of Employees:
Number of Volunteers:
(Please attach an organization chart, if available.)
Names of Officers and Board of Directors:
Name: Title:
[7 Local Public Agency
Individual
Experience in Program Area:
Financial CapabilitieslSudget:
Current finding sources and levels:
Previous City funding received or requested in the past three years:
(Please attach a budget for program request includingfirnding schedule.)
Reporting Requirements:
A report on how the funds were spent will be required to be filed with the City annually, or when funds
which time the City reserves the right to audit the records.
are spent, whichever comes first. Proof of program expenses are required to be held for two years during
We agree to adhere to the reporting requirements described above. Yes 0 No 0
Other Requirements
Grant recipients will be required to recognize on all printed material that grant program is funded
in part by the City of Carlsbad.
Certification:
We, the undersigned, do hereby attest that the above information is true and correct to the best of - our knowledge. (Two signatures required)
Signature
Signature
Title
Title
Date
Date
LIVE -WORK - PLAY - ENJOY1
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RESOLUTION NO. 2000-349
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF CARLSBAD. CALIFORNIA,
ACCEPTING THE RECOMMENDATION OF
THE COMMUNITY ACTIVITY GRANT COUNCIL
SUBCOMMllTEE AND ALLOCATING FUNDS
TO THE ORGANIZATIONS IDENTIFIED
WHEREAS, the City Council of the City of Carlsbad, California,
appointed a seven member Citizen Review Committee to review
Community Activity Grant applications and make a recommendation for
funding; and
WHEREAS, the Citizen Review Committee has recommended six
organizations and their funding level, and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the following organizations are hereby granted funds
in the amounts shown from the Community Activity Grants fund for
the 2000-01 fiscal year:
Buena Vista Lagoon Bird Observation Area
Improvements
Barrio Carlsbad Fiesta - 2001
$5,000
10,000
Magnolia Elementary Deaf Studies Curriculum 10,000
American Legion Post High School Adopt a Class 3,000
Program
Museum of Making Music - Magical Music Show 13,000
Children’s Museum Summer 2001Traveling Exhibit 11,000
Palomar Shuttle 5,000
Total
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I
- x
PASSED, APPROVED AND ADOPTED at a regular meeting of
the City Council on the 3 day of November, 2000, by the following vote, to !
wit:
AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchin
NOES: None
ABSENT: None
! ATTEST: A
WRRA~M. WOOD, City Clerk (SEAL)