HomeMy WebLinkAbout2000-12-12; City Council; 15991; Request For Authority To Destroy Fileswp zi ff %
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JTY OF CARLSBAD - AGENbA BILL
AB# 15,991 - TITLE: REQUEST FOR AUTHORITY TO DESTROY FILES
MTG. 12/l 9100
DEPT. FIR
RECOMMENDED ACTION:
Adopt Resolution Nozm authorizing the destruction of certain files.
ITEM EXPLANATION:
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I. DEpTmHs CITY ATTY. -
CITY MGR w
This agenda bill is part of a continuing Records Management Program for city departments. Adoption of the
Resolution will complete the destruction of obsolete and unnecessary files in the Fire Department.
Section 34090 of the Government Code provides authority for destruction of documents which are more than
two years old and are no longer required. This section also requires the consent of the City Attorney and the
authorization of the City Council prior to the destruction of any documents.
Section 34090 does not authorize the destruction of the following:
1. Records which affect title to real property.
2. Minutes, Ordinances or Resolutions of the City Council or of any City Board of Commission,
The documents listed as Exhibit “A” to the attached resolution have been reviewed in accordance with the
provisions of the Government Code and meet those requirements, and the City Attorney has consented to their
destruction.
FISCAL IMPACT:
None.
EXHIBITS:
1. Resolution No&0 l 330 , authorizing the destruction of documents listed in Exhibit A.
2. Exhibit A, list of records desired to be destroyed.
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1 RESOLUTION NO. 2000-370
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN FILES
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4 WHEREAS, maintaining all obsolete files, correspondence and papers is uneconomical; and
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WHEREAS, the documents listed on Exhibit “A”, attached hereto and made a part hereof, have been
reviewed by the Fire Chief; and
WHEREAS, the Fire Chief recommends that all documents listed on Exhibit “A” are no longer required, and
meet the requirements of Government Code Section 340490 for destruction: and
WHEREAS, the City Attorney has consented to the desbuction of these documents listed on Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows:
1. That the above recitations are true and correct.
2. That the Fire Chief is hereby authorized to destroy the documents listed on Exhibit “A”, attached hereto.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad,
California, held on the 12th day of December ,2000, by the following vote, to wit:
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16 AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchin.
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NOES: None
ABSENT: None
ATTEST:
EXHIBIT “A”
Fire Department Obsolete Records
Description Orihation Date
Station Log Books 1976 - 1994
Emergency Medical Services (EMS) Patient Reports 1987 - 1994
Daily Narcotic Audit Records 1987 - 1994
Glucose Monitoring Records 1987 - 1994
Financial Records 1987 - 1994
(Payroll, Time Sheets, Leave Requests, Purchase Requisitions,
Purchase Orders, Petty Cash, Requests for Warrants, and Utility Invoices)