HomeMy WebLinkAbout2001-01-23; City Council; 16032; Carrillo Ranch Phase II Add'l Design ServicesCITY OF CARLSBAD -AGENDA BILL
AB# &,033d TITLE:
ADDITIONAL DESIGN SERVICES FOR PHASE II MTG. 1 -amj OF THE CARRILLO RANCH
DEPT. Recreation CITY MGR
RECOMMENDED ACTION:
Awv m, AdJp
Approve the Ratification of Amendment No. 1 to the existing agreement with KTU+A for
design of Phase II of the Carrillo Ranch.
ITEM EXPLANATION:
On March 7, 2000, the City Council approved a contract with KTU+A for design of Phase II
of the Carrillo Ranch. The original contract was for $292,845. The consultant and staff have
been working toward completion of the work and anticipate bringing the plans and
specification before Council in the next couple months to authorize going to bid.
The original scope of work for the consultant was based on the Leo Carrillo Master Plan
document which provided a general concept of the work to be done in Phase II. As the
design development progressed, new design challenges have arisen. Because this is an
historic site, with many hidden and unique existing site conditions related to the buildings
and grounds, an unusually high occurrence of unforeseen issues have surfaced that have
required architectural and engineering solutions:
1. A high ground water table was discovered that required further geotechnical work
and engineering solutions.
2. Additional water and sewer service was required when it was discovered that the
existing systems were inadequate.
I 3. I New drainage facilities were engineered to eliminate erosion around the stable and
barn area.
4. The two windmills on site required structural engineering stabilization.
5. Additional electrical engineering was required due to lack of adequate existing
~ facilities.
6. Additional structural studies and engineering to stabilize Deedie’s House will be
required to address recent deterioration of the structure.
A portion of this work has already been completed in order to keep the project moving
forward. All the above work items are included in the attached Ratification of Amendment 1
~ of the existing contract with KTU+A.
FISCAL IMPACT:
The negotiated fee for the additional design work outlined above is $85,026. There is
sufficient fund in the Carrillo Ranch capital improvement account that will cover the
additional design fees. The following figures outline the original CIP budget amounts and
revised project cost estimates.
PAGE 2 OF AGENDMILL NO. 1 b I dda -
The current budget as outlined in the FY 2000-01 Capital Improvement Program is as
follows:
Design/Admin.
Construction
Total Budget
$ 375,000
3,617,OOO
$3,992,000
Cost estimates for construction of the project have recently been received from the design
consultants. Utilizing these new figures, the revised design costs requested in this Agenda
Bill, and updated administration figures, the current budget status is as follows:
CURRENT PROJECT ESTIMATED COSTS
KTU+A original fee $ 293,000
KTU+A additional fee (as requested in this agenda bill) 85,000
Administration and miscellaneous costs 15,000
*Construction estimate (including contingencies) 3,399,ooo
Engineering inspection 200,000
TOTAL ESTIMATED PROJECT COSTS $3,992,000
*Construction estimates are the consultant’s best opinion of probable costs. Staff will be
returning to Council at a later date with more finite construction cost derived through the bid
process.
EXHIBITS:
1. Resolution No.&YJ~-~~ approving Ratification of Amendment No.1.
2. Ratification of Amendment No.1 to the existing contract with KTU+A.
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RESOLUTION N0.2001-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, RATIFYING AMENDMENT NO. 1 TO AN
EXISTING CONTRACT WITH KTU+A FOR DESIGN OF CARRILLO
RANCH PHASE II.
WHEREAS, the City Council of the City of Carlsbad, California, has determined it
necessary and desirable, and in the public interest to amend an existing contract with
KTU+A for the design of Phase II of Carrillo Ranch; and
WHEREAS, the City and KTU+A have agreed on the additional scope of work
and fee; and
WHEREAS, funds for the additional work are available in the Carrillo Ranch
Phase II Capital Improvement Program account; and
WHEREAS, a portion of the work described in Amendment No. 1 has been
completed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California, the following:
1. That the above recitations are true and correct.
2. That Amendment No. 1 to the existing agreement with KTU+A for design of
Phase II of Carrillo Ranch is hereby ratified and the Mayor and City Clerk are
authorized and directed to execute said agreement.
3. That the City Clerk is further authorized and directed to forward copies of the
said agreement to the Recreation Department, and KTU+A.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council
of the City of Carlsbad, California, held on the 23rd day of January , 2001, by the
following vote to wit:
AYES: Council Members Lewis, Kulchin, Finnila, Nygaard and Hall.
NOES: None
ABSENT: None
ATTEST:
RATIFICATION OF AMENDMENT NO.1 TO AGREEMENT
WITH KTU+A FOR DESIGN OFCARRILLO RANCH PHASE II
This Ratification of Amendment 1 is entered into the 1st day of
February , 2001 but effective as of the 1st day of August, 2000, ratifying the
amendment of the Agreement dated March 10, 2000, and between the City of Carlsbad, a
municipal corporation, hereinafter referred to as “City”, and KTU+A, hereinafter referred to as,
“Contractor” for design of Carrillo Ranch Phase II.
RECITALS
WHEREAS, the initial Agreement, dated March IO, 2000, identified a scope of
work which includes the preparation of construction documents and construction observation
services for Carrillo Ranch Phase It; and
WHEREAS, the parties to the Agreement desire to alter the scope of work as follows: Add
additional scope of work and design services including architectural work, structural
recommendations, geotechnical investigations, civil engineering, and electrical engineering, as
set forth in Exhibit “A”; and
WHEREAS, a supplemental scope of work and fee schedule have been
negotiated and agreed to between the parties, and is attached hereto and incorporated herein by
reference as Exhibit “A” Scope of Services and Fee; and
WHEREAS, the City and Contractor desire to ratify any amended scope of work
already performed by the Contractor without benefit of this amendment of the Agreement dated
March 10, 2000;
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained
herein, City and Contractor hereby agree as follows:
1. The retroactive amendment of the Agreement is ratified.
2. Contractor shall provide services as outlined on the attached Exhibit “A”.
02104100
3. City shall pay Contractor for all work associated with Paragraph 1 above, on a
lump sum basis not-to-exceed $85,0026. Contractor shall complete all work outlined on the
attached Exhibit “A” by March 30, 2001, or by expiration of the Agreement as amended hereby.
4. All other provisions of the Agreement and any amendments thereto shall
remain in full force and effect.
6. All requisite insurance policies to be maintained by the Contractor pursuant to
the Agreement and any amendments thereto shall be extended to include coverage for the
extension period.
Acknowledged and Accepted:
CONTRACTOR:
(name of Cgntractor)
By: 5 . ATTEST;/7
hd+b+aJ A. 73e&&-er-
(print nr
_ _--
By:
(sign here)
(print name/title)
February 1, 2001
DATE
(Proper notarial acknowledgment of execution by Contractor must be attached.
Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant
treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified
by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to
bind the corporation.)
APPROVED AS TO FORM:
RONALD R. bALL, City Attorney
By: (\,;3,2-
Deduty City Attorney
02/04/00
LANDSCAPE ARCHITECTURE + PLANNING
January 8, 2001
City of Carlsbad
Community Services Department
1166 Carlsbad Village Drive
Carlsbad, CA 92008
Attention: Mr. Mark Steyaert
Park Development Coordinator
Project: Leo Carrillo Ranch Master Plan/ Phase Two
Carlsbad, CA.
Regarding: Proposal for Additional Services
Dear Mark:
We are submitti’ng this revised scope of services and fee proposal for the above as
requested. Some parts of this work has been verbally approved and been
completed.
I. SCOPE OF WORK AND PROFESSIONAL FEES:
The scope of work and fees are as follows:
A. Milford Wayne Donaldson Architect
1. Deedie’s House Structural Recommendations
a) Stabilization/Structural Rehab. Per l/2/01 proposal. . . . . . ..$l 1,295.OO
b) KTU+A Administration/Management I.................................. $1,694.00
Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $12,989.00
B. Geocon Inc.
1. Geotechnical Investigation for Hacienda and Pool area.
a) Field tests and report per 6/21/00 proposal . . . . . . . . . . . . . . . . . . . . . . . . . . $4,850.00
b) KTU+A Administration/Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $725.00
Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5,5X.00
2. Deedie’s House
a) Field tests and report per 12/S/00 proposal . . . . . . . . . . . . . . . . . . . . . . . . . . $3,700.00
b) KTU+A Administration/Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $555.00
Subtotal . . . . . . . . . . . . . . . . ..“............................... $4,255.00
KAWASAKI
THEILACKER
UENO
+ ASSOCIATES
SAN DIEGO
+ SOLANAEEACH
"EXHIBIT A"
39 16 NORMAL STREET l SAN DIEGO, CALIFORNIA l 92 103-34 13 l (6 1 9)294-4477 l FAX (6 19)294-9965 l WWW.KTUA.COM
RLA 1084 l RLA1249 l RLA 1481 l RLAZOlO’ RLA2386* RLA2342 7
City of Carlsbad
January 8,2001
Page 2
C. O’Day Consultants
1. Civil Services to provide sewer/water to new Caretaker’s Facility location.
a) Drawings and Profile ................................................................. $3,600.00
b) Meetings and Coordination.. .................................................. ,$1,200.00
c) KTU+A Administration/Management.. ............................................. NC
Subtotal .................................................. $4,800.00
2. Provide grading, drainage improvements, calculations and drawings next to
Stable, Barn to Creek past Granary.
a) Drawings and Profile $4,541.00 ..,................~.......,.....................................
b) Meetings and Coordination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $492 .oo
c) KTU+A Adm~inistration/Management/Drawings . . . . . . . . . . . . . . . . . . $1,755.00
Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..*................. $6,788.00
3. Provide fieldwork, grading, drainage improvements, calculations and
drawings for Future Caretakers Residence (see proposal dated 10/24/00)
a) Design and Drawings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5,582.00
b) Evaluation and Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $492.00
c) KTU+A Administration/Management/Drawings.., . . . . . . . . . . . . . . . $2,91 l-00
Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8,985.00
4. Provide fieldwork, meetings, locate utilities, drawings for water service
.POC’s & connections to structures: Redesign drainage per Geocon (see
proposal dated 12/8/00).
a) Design and Drawing . . . . . . . . ..-........... s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8,242.00
b) Meetings and Coordination . . . . . . . . . ~ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $492.00
c) KTU+A Administration/Management/Drawings . . . . . . . i . . . . . . . . . . $1,500.00
Subtotal *......................................../.*.... $10,234.00
D. Mel Green and Associates
1. Windmills and Wells Details
a) Inspection, Recommendations and Calculations . . . . . . . . . . . . . . . $12,500.00
b) KTU+A Administration/Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,650.00
Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $14,150.00
2. Structural Recommendations for Deedie’s House
a) Inspect dwelling and identify structural issues. Review for settlement
and distress, deterioration of wood and seismic safety. Review these
items and consider. rehabilitation measures.
b) Prepare summary letter report of findings, repair options and
recommendations , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,500.00
c) KTU+A Administration/Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $375.00
Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..$2.875.00
R
City of Carlsbad
January 8,200l
Page 3
E. Bechard Long & Associates
1. Supplemental Electrical Engineering Services
a) Electrical - Site Development ................................................ $6,000.00
b) Electrical - Historic Buildings .................................................. .$6,500.00 .
c) KTU+A Administration/Management.. ................................. $1,875.00
Subtotal ................................................ $14,375.00
Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $85,026.00
IL REIMBURSABLES AND ADDITIONAL SERVICES:
Reimbursable Exoenses
Reimbursable expenses shall be as described in original agreement.
Additio.nal Services _ ,
Additional services shall be provided as per the agreement with the City of
Carlsbad.
Mark, please do not hesitate to call me if you have any questions or need
additional information.
Sincerely yours,
qtlJpJ-&.
Kurt W. Carlson,. ASLA
Principal
RLA 2342
KWC: ms
LANDSCAPE ARCHITECTURE + PLANNING
KAWASAKI
THEILACKER
UENO
+ ASSOCIATES
SAN DIEGO
+ SOLANA @EACH
KTU+A
CORPORATE RESOLUTION
This resolution hereby certifies Michael A. Theilacker, as KTU+A Corporate Secretary and Vice President, is empowered as an Officer of the Corporation to
Bind the Corporation, as of this date, January 10,2001, by the undersigned
Officers of the Corporation.
Frank H. Kawasaki President
3916 NORMAL STREET l SAN DIEGO. CALIFORNIA l 92103-3413 l (6 19)294-4477 l FAX (619)294-9965 ’ WWW.KTUA.COM
RLA 1084 l RLA 1249’RLA 1481 ‘RLA20lO’ RLA2386 l RLA2342
/A
.-
P is i3 d k 6 s E H ii C f 9 I G= 4 =. 8
personally known to me (or proved
&me on the basis of sakfactory evidence) to be the person/&) whose name(p) ~/ape subscribed to the wlthm
Instrument and acknowledged to me that hc’sheithey executed the same in h&h&their authorized cap&zity(&s),
and that by hMzt#t&r signature@ on the instrument the perso&, or the entity upon behatf of which the
person(#$ acted, executed the instrument.
(This area for official notarial seal)
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