HomeMy WebLinkAbout2001-02-13; City Council; 16041; Award Bid For Janitorial Paper SuppliesCITY OF CARLSBAD - AGEN-I BILL
AWARD OF BID FOR
JANITORIAL PAPER SUPPLIES
I RECOMMENDED ACTION:
Staff recommends Council adopt Resolution No. w \ - 30 , accepting the bid proposal of
Cameo Paper and Janitorial Supply to provide janitorial paper supplies to the City of Carlsbad.
ITEM EXPLANATION
The City of Carlsbad purchases janitorial paper supplies for use in City facilities. We enter into
contracts with suppliers to help keeps prices low, standardize the items used and to assure
availability. Council awarded the last janitorial paper supplies contract in 1997 and it was
extended through two additional option years. It is necessary to re-bid and award a new
agreement.
In accordance with Section 328.120 of the Municipal Code, Notice to Bidders was published
and Requests for Bid were sent to 24 vendors. Of the six bids received, five included all
requested items. After evaluation of the bids and samples of the items offered, the Facilities
Management Division recommends acceptance of the low bid of $25,411.09 from Cameo Paper
and Janitorial Supply. A tabulation of the responsive bids follows:
Cameo Paper & Janitorial Supply $25,411.09 Mission Janitorial $25.729.00
Maintex $27,473.48
Ace Maintenance Mart $29,234.51
Waxie Sanitary Supply $29,408.35
Unisource Non-responsive; failed to bid all items.
I FISCAL IMPACT
Funds for janitorial ipaper supplies are included in the yearly Facilities Maintenance budget.
The bid amount is based on estimated usage. The actual amount spent will depend on the
amount budgeted and the needs of the City. The City spent $19,929 during 2000 for janitorial
paper supplies. The bid amount reflects anticipated increased usage and moderate price
increases.
EXHIBITS
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RESOLUTION NO. 2001-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, ACCEPTING A BID AND AUTHORIZING THE
PURCHASE OF JANITORIAL PAPER SUPPLIES.
WHEREAS, the City of Carlsbad requires janitorial paper supplies, and;
WHEREAS, proper bidding procedures have resulted in the receipt of a bid from a
qualified vendor;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as
follows:
1. The bid of Cameo Paper and Janitorial Supply, 433 Cypress Lane, El Cajon CA
92020 is hereby accepted.
2. The Purchasing Officer is hereby authorized and directed to issue a purchase order
to this vendor for janitorial paper supplies as may be required for a period of three
years beginning March 1, 2001; such arrangement may be extended by the City
Manager for one additional one (1) year period to allow for rebiding. Pricing may be
adjusted only after mutual agreement.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of
Carlsbad held on the 13th day of February , 2001, by the following vote to
wit:
AYES: Council Members Lewis, Kulchin, Finnila, Nygaard and Hall.
NOES: None
ABSENT: None
ATTEST:
h77md
D, City Clerk