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HomeMy WebLinkAbout2001-02-13; City Council; 16047; Dokken Engineering For Rancho Santa Fe RdAB# !b,oLf7 MTG. a-\?dq DEPT. ENG CITY OF CARLSBAD -AGENDA BILL TITLE- AMENDMENT NO. 4 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH DOKKEN ENGINEERING FOR & CITY ATTY RANCH0 SANTA FE ROAD, PHASES 1 & 2 PROJECT NO. 3190 CITY MGFia RECOMMENDED ACTION: Adopt Resolution No. &% \ * 3 b approving Amendment No. 4 to the Professional Engineering Services Agreement with Dokken Engineering for Ranch0 Santa Fe Road, Phases 1 & 2, Project No. 3190. ITEM EXPLANATION: In 1987, the City Council made the decision to realign Ranch0 Santa Fe Road from La Costa Avenue to Melrose Drive. Through a thorough consultant selection process, Dokken Engineering was retained as the best qualified bridge design and engineering firm to provide the services needed for the project. The final design plans, specification and estimates for both phases 1 and 2 of the road project are nearing completion. During the course of the design process, the City Engineering Department and Dokken Engineering have been coordinating efforts with other utility agencies to include master plan facilities into the roadway as part of the construction process. Coordination has also been ongoing with the adjacent property owners to facilitate placing wet and dry utility lines into the roadway to facilitate future development with minimal disturbance to traffic utilizing the new road alignment. The additions to the design to be implemented with this amendment are the results of the coordinated effort described above. In addition, the City of Carlsbad will be incorporating the realignment of Melrose Drive and Corintia Street that was originally part of the Ranch0 Santa Fe Road realignment and widening project being undertaken by the City of San Marcos. Due to the delayed timing of the San Marcos project, the realignment of Melrose Drive and Corintia Street is now a better fit into the Carlsbad project. Portions of the work included in this amendment involve facilities that either belong to other agencies or are the responsibility of the adjacent landowner. The respective agency and the adjacent landowner will reimburse the City of Carlsbad for the cost of designing these facilities. The respective agency and the adjacent landowner will also reimburse the City of Carlsbad for the construction of these facilities. Staff recommends that the City Council approve Amendment No. 4 to the agreement with Dokken Engineering, to provide additional engineering services for the final plans, specifications and cost estimates to implement the additional facilities. The budget for Amendment No. 4 is $435,090 ($396,090 plus $40,000 contingency). FISCAL IMPACT: The estimated cost for the additional engineering services, including contingency, is $435,090. However, portions of this estimated cost are subject to reimbursement by other public agencies and the adjacent landowner as listed below: Carlsbad Municipal Water District $12,998 Olivenhain Municipal Water District $867 Vallecitos Water District $109,884 Villa es of La Costa ‘jT&L ESTIMATE: REIMBURSA@EE ” $96,849 : ‘,‘~,:$ii:j;j’:, ;’ ” j;: ” “:;: $220$98 : Page 2 of Agenda Bill No. 1 b I D L\ 7 Therefore, the net cost to the City of Carlsbad is estimated to be $174,492. There are sufficient funds available from existing appropriations for this amendment to the agreement. The City Council, at their meeting on June 2, 1992 passed Resolution No. 92-152 certifying EIR No. 91-l. The City Council, at their meeting on April 25, 2000 passed Resolution No. 2000-128 approving Addendum No. 2 to the Final EIR for Ranch0 Santa Fe Road. This EIR covers the realignment and widening of Ranch0 Santa Fe Road from La Costa Avenue to Melrose Drive. EXHIBITS: 1. 2. Location Map. Resolution No. am\-36 approving Amendment No. 4 to the consultant agreement with Dokken Engineering for professional engineering services for Ranch0 Santa Fe Road, Phases 1 & 2, Project No. 3190. 3. Addendum No. 4 to the Professional Engineering Services Agreement with Dokken Engineering for Ranch0 Santa Fe Road, Phases 1 & 2, Project No. 3190. LOCATION MAP !i%k$ r;‘p+ 1 NEW RANCH0 SANTA FE ROAD PROJECT NAME: RANCH0 SANTA FE ROAD Phase 1 & 2 PROJECT NUMBER 3190 RESOLUTION NO. 2001-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 4 TO THE CONSULTANT AGREEMENT WITH DOKKEN ENGINEERING FOR PROFESSIONAL ENGINEERING SERVICES FOR RANCH0 SANTA FE ROAD, PHASES I& 2, PROJECT NO. 3190. WHEREAS, the City Council of the City of Carlsbad, California consider it necessary and in the public interest to approve and accept Amendment No. 4 to the consultant agreement with ~ Dokken Engineering, in the amount of $395,090, for additions to the final plans, specifications ~ and estimates for phases 1 & 2’ and for a design contingency of $40,000 for a total cost of $435,090; and WHEREAS, the contractor, Dokken Engineering possesses the necessary skills and qualification to provide the needed services; and WHEREAS, Subsection 3.28.172(c)(l) of the Cansbad Municipal Code authorizes the City Manager to approve change orders in an amount equal to the contingency set at the time of contract award; and WHEREAS, an amendment to the consultant agreement with Dokken Engineering has been prepared and submitted hereto. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 18 California, as follows: 19 1. That the above recitations are true and correct. 20 2. 21 That Amendment No. 4 to the agreement between the City of Carlsbad and 22 Dokken Engineering is hereby approved in the amount of $395,090 and the Mayor is authorized and directed to execute said amendment. 23 3. 24 That a design contingency in the amount of $40,000 is hereby approved. 1 2 3 4 5 6 7 8 9 10 15 16 17 18 19 20 21 22 23 24 25 26 27 26 4. The City Clerk is authorized and directed to forward copies of the signed Amendment No. 4 to Dokken Engineering as well as the Engineering department for processing. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 13th day Of February , 2001 by the following vote, to wit: AYES:council Members Lewis, Kulchin, Finnila, Nygaard and Hall. NOES: None AMENDMENT NO. 4 TO AGREEMENT FOR SURVEY, MAPPING AND DESIGN SERVICES FOR RANCH0 SANTA FE ROAD, PROJECT NO. 3190 This Amendment is entered into and effective as of the 22nd day of February , 2ooL_, amending the agreement dated February 10, 1998, by and between the City of Carlsbad, a municipal corporation, hereinafter referred to as “City”, and Dokken Engineering, Inc., hereinafter referred to as, “Contractof for survey, mapping and design services. RECITALS WHEREAS, the initial agreement, dated February 10, 1998, identified a scope of work for preparation of typography, surveying and preliminary design; and WHEREAS, the parties to this aforementioned agreement desire to alter the scope of work as follows: Add additional items to the final design, modify portions of design and combined Phase 1 and Phase 2 plans, specifications and estimate in one project for bidding and construction, all as detailed on attached Exhibit “A”; and WHEREAS, a supplemental scope of work and fee schedule have been negotiated and agreed to between the parties hereto, and as shown on Exhibit “A” Scope of Services and Fee; NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor hereby agree as follows: 1. Contractor shall provide services as outlined on the attached Exhibit “A”. 2. City shall pay Contractor for all work associated with Paragraph 1 above, on a time and materials basis not-to-exceed $395,090. Contractor shall provide City on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 212198 3. Contractor shall complete all work outlined on the attached Exhibit “A” by February 9, 2002, or by expiration of the agreement amended hereby. 4. All other provisions of the aforementioned agreement entered into on February 10, 1998, by and between City and Contractor shall remain in full force and effect. 5. All requisite insurance policies to be maintained by the Contractor shall include coverage for the amended assignment and scope of work. Acknowledged and Accepted: CONTRACTOR: DOKKEN ENGINEERING, INC. By: (sign here) Lc-L.TLC -7-J /’ LG’RRAINti M. WOOD February 22, 2001 DATE (Proper notarial acknowledgment of execution by Contractor must be attached. Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.) APPROVE AS TO FORM: 212198 ALL-PURPOSE ACKNOWLEDGMENT l ~o~*~o~e~e~e-e~e~o~*1Celte~~~e~*~oo8 State of California County of ~crcX.fiti~ l ss. OrZG&U.ctiti \5F’ ?ti\ before me, PAP) personally appeared \C\wd $1 personally known to me - OR- 0 proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. .-- *a+ 2.)&-J NOTARY’S SIGNATURE OPTIONAL INFORMATION The information below is not required by law. However, it could prevent fraudulent attachment of this acknowl- edgment to an unauthorized document. CAPACITY CLAIMED BY SIGNER (PRINCIPAL) DESCRIPTION OFATTACHEDDOCUMENT INDIVIDUAL CORPORATE OFFICER ?~~~i&..&- I sacrPdL~ T+.W I l I l I l I 0 I l I .e I 0 I 0 I a I l I l I l I l I l I RMadmdkqLcCc,5hL&* TITLE OR TYPE OF DOCUMENT I l PARTNER(S) AlTORNJZY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR . f NUMBER OF PAGES e OTHER: I Si~vzpQl a CA- f&A4 DAti OF DOCUMENT 1 l O\ I l SIGNER IS REPRESENTING: I l Paw~Cilc* _I OTHER I 9 e-00 l -*a•oeoeoeo*o* -e-e -e-e-e-e-e-e 3 APA U94 VALLEY-SIERRA, W-362-3369