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HomeMy WebLinkAbout2001-02-20; City Council; 16072; Award Contract for CFMP2 > 0 E a 4 . . p Y d 5 8 MTG. 2/20/01 DEPT. PW/GS AWARD CONTRACT TO DEVELOP A COMMUNITY FOREST MANAGEMENT PLAN RECOMMENDED ACTION: Adopt Resolution No.3 OOl- r7 accepting the proposal of $46,755 and awarding the contract to David Evans and Associates, Inc. to develop a Community Forest Management Plan. ITEM EXPLANATION: On June 6, 2000, Council appropriated funds and directed staff to implement the Accessory Recommendations created by the Citizen Committee to Study the City’s Tree Policy. The Committee felt that the Accessory Recommendations would enhance the tree policy for the entire City. One of the main recommendations was to create a Community Forest Management Plan (CFMP). A CFMP is a document that will provide direction to develop regulations and incentives to manage tree-related issues in a proactive manner. The plan will address public trees and will discuss planting, maintenance, removal, replacement and the preservation of public trees. The Plan will also help raise citizen awareness of the benefits of a healthy and diverse urban forest, proper tree selection and care. In addition, the Plan will include the remaining Accessory Recommendation items such as: l Updating the City’s tree list l Updating the City’s Uniform Street Tree Planting Map l Replace old age trees l Removal of trees not in the City’s right of way l Develop a Heritage Tree Program l Develop a Management and Rehabilitation Plan for Hosp Grove. On November 13, 2000, staff began soliciting “Request for Proposals” to qualified consultants. Three proposals were received, opened, and evaluated by the selection committee on December 13, 2000. The committee also conducted interviews with the three consultants on December 19, 2000. The proposals received were as follows: Arbor Life Consulting $ 36,790 David Evans and Associates, Inc. $ 46,755 ACRT, Inc. $105,200 The Selection Committee’s recommendation is not based on the lowest proposal, but rather to the consultant who scores the highest overall against weighted evaluation criteria developed by the committee. Areas of evaluation included overall responsiveness to proposal requirements, amount of experience -per@rming similar work, positive references, financial strength of the organization, and the likelihooa‘thesubmitted proposal will meet the City’s stated goals. PAGE 2 OF AGENDA BILL NO. ) b 107 2 After evaluating the proposals, the Selection Committee is recommending the contract be awarded to David Evans and Associates, Inc. for $46,755. ENVIRONMENTAL REVIEW: This project has been determined to be exempt from environmental review per CEQA- Class 1 (c), Minor alteration of existing facility. FISCAL IMPACT: The project cost is $46,755. Funds were previously appropriated in the Parks Maintenance Operating Budget and sufficient funds are available for this project. EXHIBITS: 1. Resolution No. 3co 1 ‘- 5 7 accepting the proposal of $46,755 and awarding the contract to David Evans and Associates, Inc. to develop a Community Forest Management Plan. 2. Professional Services Agreement. 4 5 6 7 6 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 RESOLUTION NO. 2001-57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE PROPOSAL AND AUTHORIZING THE EXECUTION OF CONTRACT TO DEVELOP A COMMUNITY FOREST MANAGEMENT PLAN WHEREAS, proposals have been received by the City of Carlsbad, California to develop a Community Forest Management Plan; and WHEREAS, a selection committee was created to review the proposals and conduct interviews with the consultants; and WHEREAS, the selection committee selected a consultant who scored the highest overall against the weighted evaluation criteria developed by the selection committee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. The contract with David Evans and Associates, Inc. to develop a Community Forest Management Plan is hereby approved and the Purchasing Officer is hereby authorized to execute a purchase order for this project. 4. That the City Manager is hereby authorized and directed to execute the contract for and on behalf of the City of Carlsbad with David Evans and Associates for a Community Forest Management Plan. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 20th day of February I 2001 by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Finnila, Nygaard and Hall. ,_ I t6RRAlNE . WOOD, City Clerk (SEAL) AGREEMENT COMMUNITY FOREST MANAGEMENT PLAN (David Evans and Associates, Inc.) THIS AGREEMENT is made and entered into as of the 28th day of February I 20=, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as “City,,, and DAVID EVANS AND ASSOCIATES, INC., a Oregon Corporation, hereinafter referred to as “Contractor.” RECITALS City requires the services for developing a Community Forest Management Plan; and Contractor possesses the necessary skills and qualifications to provide the services required by the City; NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. CONTRACTOR’S OBLIGATIONS Contractor shall render those services as further specified in Exhibit “A,,, which is incorporated by this reference in accordance with the terms and conditions set forth herein. rev. 4/24/00 -1 - 2. CITY OBLIGATIONS The City shall create a Community Forest Management Plan Planning Team that will provide appropriate direction and serve as liaison to Contractor. 3. PROGRESS AND COMPLETION The work under this contract will begin within ten (10) days after receipt of notification to proceed by the City and be completed within one hundred (100) calendar days of that date. The Public Works Manager/General Services may grant extensions of time if requested by the Contractor and agreed to in writing. The Public Works Manager/General Services will give allowance for documented and substantiated unforeseeable and unavoidable delays not caused by a lack of foresight on the part of the Contractor, or delays caused by City inaction or other agencies’ lack of timely action. 4. FEES TO BE PAID TO CONTRACTOR The total fee payable for the services to be performed shall be $46,755. Additional work approved by the City in writing will be charged at the hourly rate specified in Exhibit “B” which is incorporated by this reference in accordance with the terms and conditions set forth herein. No other compensation for services will be allowed except those items covered by supplemental agreements per Paragraph 8, “Changes in Work.” The City reserves the right to withhold a ten percent (10%) retention until the project has been accepted by the City. 5. DURATION OF CONTRACT This agreement shall extend for a period of one year from date thereof. The contract may be extended by the City Manager for one additional one (1) year periods -2 - rev. 4/24/00 or parts thereof, based upon a review of satisfactory performance and the City’s needs. The parties shall prepare extensions in writing indicating effective date and length of the extended contract. 6. PAYMENT OF FEES Payment of approved items on the invoice shall be mailed to the Contractor within 30 days of receipt of the invoice. 7. FINAL SUBMISSIONS Within 10 days of completion and approval of the Community Forest Management Plan, the Contractor shall deliver to the City the following items: l Twenty (20) final documents of the Community Forest Management Plan. The documents must be in color and in a l A 3.5” formatted diskette that has Management Plan. comb bound. the final version of the Community Forest a. CHANGES IN WORK If, in the course of the contract, changes seem merited by the Contractor or the City, and informal consultations with the other party indicate that a change in the conditions of the contract is warranted, the Contractor or the City may request a change in contract. Such changes shall be processed by the City in the following manner: A letter outlining the required changes shall be forwarded to the City by Contractor to inform them of the proposed changes along with a statement of estimated changes in charges or time schedule. A Standard Amendment to Agreement shall be prepared by the City and approved by the City according to the procedures described in Carlsbad rev. 4/24/00 -3 - Municipal Code Section 3.28.172. Such Amendment to Agreement shall not render ineffective or invalidate unaffected portions of the agreement. 9. COVENANTS AGAINST CONTINGENT FEES The Contractor warrants that their firm has not employed or retained any company or person, other than a bona fide employee working for the Contractor, to solicit or secure this agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this agreement. For breach or violation of this warranty, the City shall have the right to annul this agreement without liability, or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fees, gift, or contingent fee. 10. ANTI-DISCRIMINATION AND ANTI-HARASSMENT CLAUSE The Contractor shall comply with all applicable state and federal laws and regulations prohibiting discrimination and harassment. 11. TERMINATION OF CONTRACT In the event of the Contractors failure to prosecute, deliver, or perform the work as provided for ‘in this contract, the City Manager may terminate this contract for nonperformance by notifying the Contractor by certified mail of the termination of the Contractor. The Contractor, thereupon, has five (5) working days to deliver said documents owned by the City and all work in progress to the Public Works Manager/General Services. The Public Works Manager/Generals Services shall make a determination of fact based upon the documents delivered to City of the percentage -4 - rev. 4/24/00 of work which the Contractor has performed which is usable and of worth to the City in having the contract completed. Based upon that finding as reported to the City Manager, the Manager shall determine the final payment of the contract. This agreement may be terminated by either party upon tendering thirty (30) days written notice to the other party. In the event of such suspension or termination, upon request of the City, the Contractor shall assemble the work product and put same in order for proper filing and closing and deliver said product to City. In the event of termination, the Contractor shall be paid for work performed to the termination date; however, the total shall not exceed the lump sum fee payable under paragraph 4. The City Manager shall make the final determination as to the portions’of tasks completed and the compensation to be made. 12. CLAIMS AND LAWSUITS The Contractor agrees that any contract claim submitted to the City must be asserted as part of the contract process as set forth in this agreement and not in anticipation of litigation or in conjunction with litigation. The Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and the Contractor may be subject to criminal prosecution. The Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If the City of Carlsbad seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney’s fees. The Contractor acknowledges that the filing of -5 - rev. 4/24/00 a false claim may subject the Contractor to an administrative debarment proceeding wherein the Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five years. The Contractor acknowledges debarment by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor from the selection process. 3 + (Initial) (Initial) The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026, 3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference. 356 9 (Initial) (Initial) 13. JURISDICTION The Contractor agrees and hereby stipulates that the proper venue and jurisdiction for resolution of any disputes between the parties arising out of this agreement is San Diego County, California. 14. STATUS OF THE CONTRACTOR The Contractor shall perform the services provided for herein in Contractor’s own way as an independent Contractor and in pursuit of Contractor’s independent calling, and not as an employee of the City. Contractor shall be under control of the City only as to the result to be accomplished, but shall consult with the City as provided for in the request for proposal. The persons used by the Contractor to provide services under this agreement shall not be considered employees of the City for any purposes whatsoever. The Contractor is an independent Contractor of the City. The payment made to the Contractor pursuant to the contract shall be the full and complete compensation to which the Contractor is entitled. The City shall not make any federal or state tax withholdings on behalf of the Contractor or its employees or subcontractors. The City -6 - rev. 4/24/00 shall not be required to pay any workers’ compensation insurance or unemployment contributions on behalf of the Contractor or its employees or subcontractors. The Contractor agrees to indemnify the City within 30 days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers’ compensation payment which the City may be required to make on behalf of the Contractor or any employee or subcontractor of the Contractor for work done under this agreement or such indemnification amount may be deducted by the City from any balance owing to the Contractor. The Contractor shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and Consultants that are included in this agreement. 15. OWNERSHIP OF DOCUMENTS All plans, studies, maps, reports, and specifications as herein required are the property of the City, whether the work for which they are made be executed or not. In the event this contract is terminated, all documents, plans, specifications, maps, reports, and studies shall be delivered forthwith to the City. Contractor shall have the right to make one (1) copy of the plans for its records. 16. REPRODUCTION RIGHTS The Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and hereby agrees to relinquish all claims to such copyrights in favor of City. rev. 4/24/00 -7 - 17. HOLD HARMLESS AGREEMENT Contractor agrees to indemnify and hold harmless the City of Carlsbad and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any willful misconduct, or negligent act, or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. 18. ASSIGNMENT OF CONTRACT The Contractor shall not assign this contract or any part thereof or any monies due thereunder without the prior written consent of the City. 19. SUBCONTRACTING If the Contractor shall subcontract any of the work to be performed under this contract by the Contractor, Contractor shall be fully responsible to the City for the acts and omissions of Contractors subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this contract shall create any contractual relationship between any subcontractor of Contractor and the City. The Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor’s work unless specifically noted to the contrary in the subcontract in question approved in writing by the City. rev. 4/24/00 -8 - 20. PROHIBITED INTEREST No official of the City who is authorized in such capacity on behalf of the City to negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or approving of this agreement, shall become directly or indirectly interested personally in this contract or in any part thereof. No officer or employee of the City who is authorized in such capacity and on behalf of the City to exercise any executive, supervisory, or similar functions in connection with the performance of this contract shall become directly or indirectly interested personally in this contract or any part thereof. 21. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the City, either before, during or after the execution of this contract, shall affect or modify any of the terms or obligations herein contained nor entitle the Contractor to any additional payment whatsoever under the terms of this contract. 22. SUCCESSORS OR ASSIGNS Subject to the provisions of Paragraph 18, “Hold Harmless Agreement,” all terms, conditions, and provisions hereof shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 23. EFFECTIVE DATE This agreement shall be effective on and from the day and year first written above. rev. 4/24/00 -9 - 24. CONFLICT OF INTEREST The City has determined, using the guidelines of the Political Reform Act and the City’s conflict of interest code, that the Contractor will not be required to file a conflict of interest statement as a requirement of this agreement. However, Contractor hereby acknowledges that Contractor has the legal responsibility for complying with the Political Reform Act and nothing in this agreement releases Contractor from this responsibility. 25. PERFORMANCE BOND As security for vendor performance under this Agreement, Contractor will furnish a performance bond, executed on the form attached hereto as “Exhibit C”, by a surety company duly authorized to do business in California with a rating in the most recent Best’s Rating Guide of at least A-:V, in an amount at least equal to one hundred percent (100%) of the Agreement price for Integrated Urban Forestry Community Forest Management Plan and related services totaling $46,755.00. 26. INSURANCE The Contractor shall obtain and maintain for the duration of the contract and any and all amendments insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. Said insurance shall be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best’s Key Rating of not less than “A-:V” and shall meet the City’s policy for insurance as stated in Resolution No. 91-403. rev. 4/24/00 -10 - A. Coveraaes and Limits. Contractor shall maintain the types of coverages and minimum limits indicated herein, unless a lower amount is approved by the City Attorney or City Manager: 1. Comprehensive General Liability Insurance. $1 ,OOO,OOO combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits shall apply separately to the work under this contract or the general aggregate shall be twice the required per occurrence limit. 2. Automobile Liability (if the use of an automobile is involved for Contractor’s work for the City). $1 ,OOO,OOO combined single-limit per accident for bodily injury and property damage. 3. Workers’ Compensation and Employer’s Liability. Workers’ Compensation limits as required by the Labor Code of the State of California and Employer’s Liability limits of $1 ,OOO,OOO per accident for bodily injury. 4. Professional Liability. Errors and omissions liability appropriate to the contractor’s profession with limits of not less than $1 ,OOO,OOO per claim. Coverage shall be maintained for a period of five years following the date of completion of the work. B. Additional Provisions. Contractor shall ensure that the policies of insurance required under this agreement contain, or are endorsed to contain, the following provisions. rev. 4/24/00 -11 - 1. The City shall be named as an additional insured on all policies excluding Workers’ Compensation and Professional Liability. 2. The Contractor shall furnish certificates of insurance to the City before commencement of work. 3. The Contractor shall obtain occurrence coverage, excluding Professional Liability which shall be written as claims-made coverage. 4. This insurance shall be in force during the life of the agreement and any extension thereof and shall not be canceled without 30 days prior written notice to the City sent by certified mail. 5. If the Contractor fails to maintain any of the insurance coverages required herein, then the City will have the option to declare the Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order that the required coverages may be maintained. The Contractor is responsible for any payments made by the City to obtain or maintain such insurance and the City may collect the same from the Contractor or deduct the amount paid from any sums due the Contractor under this agreement. 27. RESPONSIBLE PARTIES The name of the persons who are authorized to give written notices or to receive written notice on behalf of the City and on behalf of the Contractor in connection with the foregoing are as follows: For City: Title Public Works ManaaedGeneral Services Name Doua Duncanson Address 405 Oak Avenue Carlsbad, California 92008 rev. 4/24/00 -12 - For Contractor: Title Vice President Name Tom Larson Address 23382 Mill Creek Drive, Suite 225 Laauna Hills, California 92653 28. BUSINESS LICENSE Contractor shall obtain and maintain a City of Carlsbad Business License for the duration of the contract. 29. ENTIRE AGREEMENT This agreement, together with any other written document referred to or contemplated herein, along with the purchase order for this contract and its provisions, embody the entire agreement and understanding between the parties relating to the subject matter hereof. In case of conflict, the terms of the agreement supersede the purchase order. Neither this agreement nor any provision hereof may be amended, modified, waived or discharged except by an instrument in writing executed by the party against which enforcement of such amendment, waiver or discharge is sought. rev. 4/24/00 -13 - Executed by Contractor this day of ,20-. (name of Contractor) CITY OF CARLSBAD, a municipal corporation of the State of California (Proper notarial acknowledgment of execution by Contractor must be attached. Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.) APPROVED AS TO FORM: RONALDP. BALL, City Attorney rev. 4/24/00 -14 - State of OREGON County of Multnomah This instrument was acknowledged before me on Feburan/ 7.2001 by William H. Amadon as Senior Vice President and CFO of David Evans and Associates, Inc. Cindy L. Eggiman - Notary Public -State of Oregon My commission expires March 1,2002 State of California &w?e County of > ss. On k%L IPTV ?, Ml, before me, LW! &f2%NE&/S &WY /%$A Name and Titte of Offlox (e.g.. “Jine Doe. Notary Pdblic”) personally appeared -7%m5 A &esbJ Name(s) of Signer(s) @personally known to me 0 proved to me on the basis of satisfactory evidence to be the person& whose name@ is& subscribed to the within instrument and acknowledged to me that he/sb&hey executed the same in his/he&+& authorized capacity(ies), and that by his/he&he+ signature(s) on the instrument the persone or the entity upon behalf of which the person@j- acted, executed the instrument. Place Notary Seal Above OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer’s Name: n Individual 0 Corporate Officer - Title(s): II Partner - 0 Limited 0 General q Attorney in Fact 0 Trustee U Guardian or Conservator c7 Other: Signer Is Representing: Top of thumb here Q 1997 National Notary Association * 9350 De Soto Ave., PO Box 2402. Chatsworth, CA 91313.2402 Prod No. 5907 Reorder Call Toll-Free 1-600-676-6627 EXHIBIT “A” SCOPE OF SERVICES The Contractor will perform the following Scope of Services for the development of a Community Forest Management Plan for the City of Carlsbad. I. Planning The contractor shall participate in the Community Forest Management Plan Planning Team that will be created to develop the mission and defined objectives for Carlsbad’s community forest. The team will also identify strategies, or means, to achieve those objectives. II. Operation Plan The contractor shall develop, as part of the CFMP, an operational plan based on the priorities. The priorities will be determined based on several factors including time sensitivity, recourse condition, City ranking and expected project duration. This plan will be statements on how each item will be accomplished and the cost of accomplishment. The plan should also clearly identify the role of each staff, including decision-making boards (i.e. Parks and Recreation Commission, Historic Preservation Commission, City Council, etc.), which are involved in the implementation of the CFMP. Ill. Emergency Plan The contractor shall develop, as part of the CFMP, an emergency plan to respond to the priorities that are thrust upon the City in the event of a disaster. This plan of the CFMP will be in cooperation with other city departments, public and private organizations and will consider the following: A. Communication capability with policy, fire, and public utility officials. B. Coordination of city departments, utility companies and private arborists. C. Contacts with local radio, television, and other media for announcements about safety and tree salvage. D. Disposal of debris. E. Situation assessments F. Continuing education of property owners about tree repair and replacement planting. -1% IV. V. VI. VII. VIII. IX. X. Tree Selection A new and revised tree list will be included in the CFMP that will identify trees suitable for small, medium and large tree sites. The tree list will include the use of native California species, drought tolerant species, as well as species recommended by San Diego Gas & Electric (SDG&E), and the City of Carlsbad Fire Department. The contractor will supply a hard copy of this list on a 3.5” formatted diskette to allow for periodical updates (2 to 3 years) by the City. Uniform Street Tree Planting Map A map depicting all the locations and species of street trees currently planted in the City’s right of way will be included in the CFMP. The map will also show valid tree sites and recommended species for future tree plantings. The City currently has an inventory of all existing street trees. This information will be made available to the awarded contractor. The contractor will provide a hard copy of the map on a computer software system that is compatible to the City’s computer network and G.1.S systems. The City uses Arcview Shape files and Arcview Coverage files from ESRI Software. Replacing Old Age Trees Evaluate a program to replace old age trees that are not designated as heritage trees. If feasible, this program will be included in the CFMP. Removal of Trees Not in the City’s Right of Way Evaluate a program and/or policy to remove trees that are not in the City’s right of way. If feasible, this program and/or policy will be included in the CFMP. Education Education is an integral part of the CFMP. The City believes citizens will act responsibly if given the information they need to make sound choices. The contractor will develop distinct educational strategies that can be developed to reach a wide range of affected people, including the general public, developers, public agencies and educational institutions. After the City has approved the educational strategies, the contractor will develop a master copy of distributing materials (i.e. door hangers, flyers, brochures, etc.) for distribution to the public. The contractor will supply a hard copy of the distributing material on a 3.5” formatted diskette to allow for revisions. Heritage Trees Develop a Heritage Tree Program that will protect trees within the City of Carlsbad that have notable historic interest or an unusual species or size. Hosp Grove Develop of a Management and Rehabilitation Plan for Hosp Grove. The plan will include policies and procedures for reducing fire hazards, remove dead/diseased trees, planting and maintaining new trees so that Hosp Grove is an ecologically sound urban forest. Hosp Grove is 92 acres of dedicated undeveloped city property that has approximately 20,000 mature eucalyptus trees, -16- XI. Draft Submittals A. Develop and submit a review document to get further input and to gain support of the City’s CFMP. The review document should include all the information mentioned above, including, but not limited to the following: 1. A current situation statement, supported by information from the City’s inventory and other sources. 2. A draft of the City’s plan, including objectives and strategies. 3. Cost estimates. 4. A list of members of the planning team. B. The review document will be furnished to each reviewer on the planning team in advance. A cover letter will be accompanied with the document that ask each reviewer to consider specific things, including, but not limited to: 1. Other strategies that might be employed. 2. Other neighborhood resources available. 3. Other problems in the community forest that may not be addressed in the plan. XII. Presentations Attend two (2) advisory board meetings (Parks and Recreation Commission and Historic Preservation Commission), as well as one (1) City Council meeting to present the Final Draft of the Community Forest Management Plan for approval. XIII. Final Submissions After approval by the Carlsbad City Council, submit a total of 20 final documents of the Community Forest Management Plan. The document must bein color and in a comb bound. The final version must also be on a 3.5” formatted diskette to allow for the printing of additional documents and for revisions of the plan. -17- EXHIBIT “B” CONTRACTOR HOURLY RATES Urban Forestry Director Senior Project Manager/Certified Arborist Administrator Computer Programmer Registered Landscape Architect Horticulturist AutoCAD Technicians Technical and Field Assistants Clerical Assistint $120.00 $105.00 $ 75.00 $ 75.00 $ 75.00 $ 70.00 $ 65.00 $ 55.00 $ 45.00 -1%