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HomeMy WebLinkAbout2001-02-20; City Council; 16073; Request to Destroy City Attorney's RecordsCITY OF CARLSBAD - AGENDA BILL AB# bCi73 TITLE: DEPT. HD. MTG. 2-p -Oj REQUEST FOR AUTHORITY TO DESTROY RECORDS CITY ATTY. Rap,. KEPT BY THE CITY ATTORNEY’S OFFICE DEPT. CA CITY MGR. RECOMMENDED ACTION: Adopt Resolution No. $Wl-5k authorizing the destruction of general files. ITEM EXPLANATION: This agenda bill is part of a continuing Record Management Program for City departments. Adoption of the Resolution will complete the destruction of obsolete and unnecessary files in the City Attorney’s office. Government Code section 34090 provides authority for destruction of documents that are more than two years old and are no longer required. Authorization of the City Council is required prior to the destruction of any documents. The documents listed in Exhibit “A” have been reviewed in accordance with the provisions of section 34090 of the Government Code, and meet those requirements, and the City Attorney has consented to their destruction. FISCAL IMPACT: None. EXHIBITS: Resolution No. aoc3 I- 5-6 Exhibit “A” list of records to be destroyed 1 2 3 4 5 6 7 a 9 10 11 12 13 ia 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO . 2001-58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS KEPT BY THE 3X-Y AT-I-C)RNFY The City Council of the City of Carlsbad resolves: 1. That pursuant to Section 34090 of the Government Code, the City Attorney is authorized to destroy records over two years old as shown on Exhibits “A” . 2. This resolution shall not authorize the destruction of any record, which the City Attorney deems is necessary for the ongoing or current activity of the office-of the City Attorney. PASSED, APPROVED -AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 20th day of February 7001, by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Finnila, Nygaard and Hall. NOES: None ABSENT: None EXHIBIT A GENERAL FILES FILE NAME LAST DATE Claims Against the City Dirt Easement Dispute La Costa Blvd/Access Road Drought Response Plan East Carlsbad Blvd. Bridge Replacement Project Economic Nexus Analysis Employee-Employer Relations Resolution Encina Secondary Waiver Encinitas Lead Agency Engineering DCA Evans Point (George Wimpey, Inc.) Experts Fair Labor Standards Act - Implementation Fair Political Practices Commission Letter & Responses Fair Political Practices Commission 1984-l 993 Fair Political Practices Commission Correspondence Falcon Hills Subdivision Bonds Default Grand Jury Investigation Grand Jury Presentation Growth Management Status Report Housing and Redevelopment Advisory Committee Innovative Time ( Building Built on Wrong Lot) JAC Sewer Phase Joint Sewer System Encina EAA JPA 1989 Joint Sewer System Reorganization JPA News Release North Regional Zone Master Automatic Aid Agreement for Fire and Rescue San Diego County City Attorney’s Association Records Retention Schedule South Carlsbad Beach Study Telescope Avenue Structure Fire Traffic Impact Fee Agreement Transfer Station, Proposed Villas/La Terraza Draft Agreements Water Capacity Fee OK TO DESTROY A 1995-l 998 1993 1993 1993 1994 1995 1986 1992 1994 1995 1992 1992 1992 1993 1992 1993 1988 1990 1995 1991 1995 1991 1990 1978 1997 1995 1991 1990 1996 1987 1994 1994 1986 RONALD R. BALL City Attorney