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Home My WebLink About2001-03-13; City Council; 16106; Lease Surplus Police Vehicle To Palomar CollegeCITY OF CARLSBAD - AGENDA BILL I I AB# &,; lo b TITLE: MTG. 343 -o/ LEASE OF SURPLUS POLICE VEHICLE TO PALOMAR COLLEGE , DEPT. ‘-t;‘oc , I . . g= 0 a d 0 5 8 DEPT. HD. CITY ATTY. RECOMMENDED ACTION: Adopt Resolution No. 200 / - 7 b authorizing the mayor to execute an agreement to lease one surplus police vehicle a year for five years to Palomar College, for use in colleges’ Criminal Justice Program. ITEM EXPLANATION: Palomar College offers the basic police course in an extended format. The’ extended format is distinct from the regular police academy in that it is an approximately one-year course and is scheduled to allow the working adult to attend. The academy creates a pool of candidates who otherwise could not become police officers. The City of Carlsbad will ultimately benefit from the program by having a larger pool of candidates from which to choose. Loraine Brealey, Public Safety Coordinator, has asked the City to lease surplus police vehicles to be used in the training academy. In the past, the City of Carlsbad has leased “retired” police vehicles to the College for one- dollar a year. The College would maintain and use these vehicles until there were no longer operable and of use. The vehicles would then be returned to the City of Carlsbad to sell at auction. This new agreement would allow for the leasing of one police vehicle to the College for one year. The vehicle would then be returned to the City, and be sold at county auction. The City would then lease another “newly retired” police vehicle to the College. The benefit to Palomar College is that they will have a continuous source of newer police training vehicles. The benefit to the City of Carlsbad is that the lost value when selling the vehicle at auction is the difference of the resale price of only one year. The one-dollar leasing fee is implemented to establish liability responsibility to Palomar College. FISCAL IMPACT: Surplus patrol vehicles are sold at the county auction annually for $3,000 - 6,000, depending on their condition. After one-year utilization in a training academy, the estimated value of the vehicles would likely be between $3,000 - 5,000. The city should expect to lose approximately $1,000 per year. Pursuant to Public Resources Code section 2 1065 and CEQA Guideline section 15378, this matter does not constitute a “project” within the meaning of CEQA and, therefore, does not require environmental review. 1. Resolution No. 200 I- %, au th or-king the Mayor to execute an agreement to lease one surplus police vehicle a year for five years to Palomar College for use in the college’s Criminal Justice Program. 2. Letter from Palomar College dated October 4, 2000. 1 2 3 4 5 6 7 6 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2001-76 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLBBAD, CALIFORNIA, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT TO LEASE SURPLUS POLICE VEHICLES TO PALOMAR COLLEGE WHEREAS, the College offers basic police academy courses in an extended format, which allows working adults to attend; and WHEREAS, the College needs the temporary use of surplus police vehicles for training and other academy program support purposes; and WHEREAS, the City benefits from the academy program because it creates a pool of potential applicants for City police officer openings; and WHEREAS, the City periodically has surplus police vehicles available for lease to the College on a temporary basis, not to exceed twelve (12) months; /I /I /I I/ /I 3 1 NOW, THEREFORE, the City Council of the City of Carlsbad, 2 California does hereby resolve as follows: 3 1. That the above recitations are true. 4 2. 5 That the Mayor of the City of Carlsbad is hereby authorized 6 to execute the agreement, attached as Exhibit A, to lease one surplus 7 vehicle a year, for five years, to Palomar College for use in the college’s 8 9 Criminal Justice Program. 10 PASSED, APPROVED, AND ADOPTED at a regular meeting of the 11 City Council of the City of Carlsbad, California, held on the 13th day of, 12 &r-h, 2001, by the following vote, to wit: 13 II AYES: Council Members Lewis, Finnila, and Hall 18 19 20 21 22 23 24 25 26 27 28 14 15 16 NOES: None ABSENT: Council Members KU~C 17 ATTEST: II AGREEMENT BETWEEN THE CITY OF CARLSBAD, AND THE PALOMAR COMMUNITY COLLEGE DISTRICT FOR THE LEASE OF SURPLUS POLICE VEHICLES. This agreement is made this -3-d.. day of April , 2001 (“Effective Date”), between the City of CarJsbad (“the City”) and Palomar College District (“the College”) Recitals WHEREAS, the College offers basic police academy courses in an extended format, which allows working adults to attend; and WHEREAS, the College needs the temporary use of surplus police vehicles for training and other academy program support purposes; and WHEREAS, the City benefits from the academy program because it creates a pool of potential applicants for City police officer openings; and WHEREAS, the City periodically has surplus police vehicles available for lease to the College on a temporary basis, not to exceed twelve (12) months; NOW, THEREFORE, in consideration of the above recitals, the parties agree as follows: 1. The City will lease to the College for use in the College’s police academy program one (1) surplus vehicle, including emergency lighting equipment, per year for five (5) years. At the end of each year, the College will exchange the existing surplus vehicle for a different surplus vehicle, so that no surplus vehicle is used by the College for more than ( 12) months. 2. The College will pay the City one dollar ($1 .OO) per surplus vehicle, payable upon delivery of the surplus vehicle to the College. 3. This Agreement will commend on the Effective Date above and will terminate automatically five (5) years from the date the first surplus vehicle is delivered to the College. In addition, either party may terminate this Agreement at anytime for any reason by giving the other party thirty (30) days written notice. 4. The College will paint and detail each vehicle upon receipt. The College will also maintain, repair, and provide fuel for each vehicle while the vehicle is being used by the College under this Agreement. 5. The College agrees to indemnify, defend and hold the City (including its officers, employees, agents, and elected official) harmless from all claims, demands, losses, damages, costs, expenses,. obligations and liabilities for personal injury, death or property damage (whether intentional or negligent) arising out of the College’s use of the surplus vehicles leased to the College under this Agreement. 6. The college will obtain, and maintain in full force and effect during the term of this Agreement, automobile insurance with a minimum coverage of $l,OOO,OOO (combined single limit per accident) to protect against the College’s liability for personal injury, death, and property damage. The City will be named as an additional insured on the insurance policy and the City will receive thirty (30) days prior written notice, by certified mail, prior to the policy being canceled. If the college is self-insured for all or a portion of the above coverage, the College will provide the City with a certificate confirming this status. 7. A detailed description of the first surplus vehicle to be provided under this Agreement, including the year, make, license plate number, and VIN number, will be attached as Exhibit A prior to the execution of this agreement. Each year the City will update and provide the College with an amended Exhibit A reflecting which surplus vehicle has been returned to the City and which surplus vehicle has provided to the College in its place. 8. This Agreement constitutes the entire agreement between the parties and supersedes any prior oral or written agreement. This Agreement may not be modified except in writing signed by both of the parties. Accepted and agreed: COLLEGE: CITY: By: c By: k3-l E&d~f&- (print name and title) (signature) (print name and title) APPROVED AS TO FORM: RONALD R. BALL City Attorney Mayor &it, clerk By: Deputy City Attorney EXHIBIT A The following information describes the used City of Carlsbad police patrol vehicle to be leased to Palomar College for the purpose of training candidates enrolled in the Police Academy and the Administration of Justice Program. VEHICLE DESCRIPTION Number: A657 Year: 1998 Make/Model: Ford/Crown Victoria License: (exempt) 988847 VIN: 2FAFP71 W4WXl20076 CARLSBAD POLICE DEPARTMENT April 17, 2002 TO: MS DEBRA DOERFLER FROM: Lieutenant Shipley POLICE CAR LEASE TO PALOMAR COLLEGE Attached is update information on the Police Car Lease Program with Palomar College. Reference AB #16,106, Resolution No. 2001-76. Please call me at 2208 if you have any questions. ATTACHMENT: EXHIBIT B C: Chief Hawks Captain Metcalf EXHIBIT B The following information identifies the status of the City of Carlsbad police patrol vehicle lease program with Palomar College. The purpose of this program is to provide a police vehicle to aid in the training of candidates enrolled in the Police Academy and the Administration of Justice Program. On April 17,2002 the following vehicle was returned to the Carlsbad Police Department VEHICLE DESCRIPTION Number: A657 Year: 1998 Makemodel: FordCrown Victoria License: (exempt) 988847 VIN: 2FMP71W4WX120076 Mileage: 107,422 Number: A73 1 Year: 1999 MakeModel: Ford/Police Interceptor License: (exempt) 1022437 VM: 2FAFP71W4XXI87410 Mileage: 79,130 Receipt Number: 7280