HomeMy WebLinkAbout2001-04-03; City Council; 16140; Out Of State Travel For Request For Action SystemCITY OF CARLSBAD -AGENDA BILL I
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REQUEST FOR OUT OF STATE TRAVEL TO
CONDUCT SITE VISITS FOR THE w CITY ATTY. -
REQUEST FOR ACTION SYSTEM
DEPT. CM CITY MGR-@
RECOMMENDED ACTION:
Adopt Resolution No. dm 1 - /o 2 , approving out of state travel for the Secretary to the
City Manager, and Senior Management Analyst’s from Information Technology, Planning and
Public Works to conduct site visits to installations in Washington, D.C. and Fairfax County, VA for
the Request for Action system under consideration for acquisition.
ITEM EXPLANATION:
City Council Strategic Goal A is to “Ensure the effective and efficient delivery of top-quality
services to our community.” In pursuit of the goal to “increase the level of customer service to
City residents and staff via effective and efficient processing of Request for Action (RFAs),” the
members of the goal team have looked at a number of systems to determine capabilities of
various systems on the market and how they fit with the perceived needs of the City. A Request
for Proposal was developed and sent to eight potential vendors. Six responded, of which three
were selected to provide demonstrations. The system deemed by the selection committee to
best fit the needs of the City of Carlsbad, has only eastern United States installations.
References have been checked by telephone, and the only remaining task before developing a
final recommendation is to conduct site visits in order to see the system in action.
In accordance with Council Policy, staff requests approval for out of state travel for the four
members of the selection team, in order to assess working systems in the field.
FISCAL IMPACT:
Airfare, hotels and meals for four persons, leaving San Diego on Monday, April 23rd and
returning to San Diego on Wednesday, April 25’h are anticipated to be approximately $3,500.
Funds for these expenses are available from the budgets of the City Manager, Planning and
Public Works.
EXHIBITS:
1. Resolution No.&c)I - !o& approving out of state travel for the Secretary to the City
Manager, and Senior Management Analyst’s from Information Technology, Planning and
Public Works to conduct site visits at installations with the proposed Request for Action
system the City is pursuing acquiring.
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RESOLUTION NO. 2001-102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING OUT OF STATE
TRAVEL FOR FOUR PEOPLE TO CONDUCT SITE VISITS OF
PROPOSED REQUEST FOR ACTION SYSTEM INSTALLATIONS
IN WASHINGTON D.C. AND FAIRFAX VA.
WHEREAS, a City Council goal to increase the level of customer service to City
residents and staff via effective and efficient processing of Requests for Action has resulted in a search
for an automated system capable of meeting the various needs of the City departments; and
WHEREAS, several systems have been evaluated, with one system appearing to be
superior to the others; and
WHEREAS, the City Council concurs with staffs request to authorize out of state travel
for members of the selection team to visit selected sites in Washington D. C., and Fairfax County, VA in
order to assess whether the proposed vendor’s system meets the needs of the City of Carlsbad.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Carlsbad,
as follows:
1. That the above recitations are correct.
2. That out of state travel is hereby authorized, in accordance with City policy, for
the Secretary to the City Manager and Senior Management Analysts from
Information Technology, Public Works, and Planning to visit selected sites in
Washington, D. C., and Fairfax County, VA
3. That funds are available through the City Manager’s, Planning Department and
Public Works budgets to cover the associated travel costs for these site visits.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 3rd day of April ,2001, by the following vote, to wit:
AyES: Council Members Lewis, Kulchin,
NOES: None.
ABSENT: None.
%izB7aac-
M. WOOD, CITY CLERK
(SEAL)
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