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HomeMy WebLinkAbout2001-04-10; City Council; 16147; Membrane Filtration Equipment ProcurementCITY OF CARLSBAD -AGENDA BILL AB# 16 $47 MTG. 4/l o/o1 TITLE- APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE CARLSBAD WATER RECYCLING FACILITY MEMBRANE FILTRATION EQUIPMENT PROCUREMENT, PROJECT NO. 3675. DEPT. ENG CITY MGRq RECOMMENDED ACTION: Adopt Resolution No. a00 1 c 10 b approving plans and specifications and authorization to advertise for bids for the Carlsbad Water Recycling Facility Membrane Filtration Equipment Procurement, Project No. 3675. ITEM EXPLANATION: The Carlsbad Water Recycling Facility (CWRF) is a proposed advanced tertiary water recycling plant with a capacity of 5 million gallons/day (MGD). The facility will be located on the vacant site adjacent to, and south of, the existing Encina Water Treatment Plant, see Exhibit 1. The final design of the CWRF is dependent on the selection of the manufacturer of the membrane filtration equipment. Three manufacturers of filtration equipment that can meet the performance requirements established for the CWRF have been identified. As expected, the configuration of the equipment available from the manufacturers is different and, therefore, to enable the preparation of the construction documents to be completed, the supplier of the filtration equipment must be identified. To accomplish this task, the subject Membrane Filtration Equipment Procurement documents have been prepared. ENVIRONMENTAL IMPACTS: The City Council adopted Resolution No. 2000-37 approving a Mitigated Negative Declaration for the Encina Basin Water Reclamation Program, Phase II Project on January 25, 2000. The Carlsbad Water Reclamation Facility is a component of the Phase II Project. FISCAL IMPACT: The total estimated project cost for the CWRF project (including transmission and distribution facilities) is $36.9 million. The financing plan includes the use of a State low-interest loan of approximately $28 million and a project grant from the State of $5 million. The remaining funding of $4 million has been previously appropriated by the City Council from the water capital replacement fund. In response to the timing of the funding for the equipment procurement, the subject bid documents include provisions that will enable the City to coordinate the execution of the procurement contract to coincide with the obligation of funding from the State Water Resources Control Board (State). Once the State issues a “Concept Approval Letter”, the funding for the project is obligated and the procurement contract can be executed. The funding application has been submitted to the State and a Concept Approval Letter is expected to be issued during the Summer of 2001. The bid documents provide for a period of 180 days after the bid opening for contract execution. Based on the receipt of the Concept Approval Letter in the Summer of 2001, the City will be able to execute the procurement contract within the 180-day window provided in the bid documents. The bid documents include an additional 180-day time extension, with an escalation provision based on the Consumer Price Index, if needed to award the contract. The bid documents also include a provision that the delivery of the equipment may occur anytime during a two-year period after contract execution. This provision will enable the delivery of the materials to coincide with the construction schedule. To ensure a competitive bid process, staff has confirmed that the potential equipment manufacturers will submit bids on a project with the conditions noted above. Page 2 of Agenda Bill No. lb, I+? The total estimated cost associated with the Membrane Filtration Equipment Procurement is approximately $3.5 million. As noted above, the contract would not be executed until the funding for the equipment is obligated by the State. EXHIBITS: 1. 2. Location Map, Carlsbad Water Recycling Facility, Project No. 3675. Resolution No. _dco1 -\Ob approving plans and specifications and authorization to advertise for bids for the Carlsbad Water Recycling Facility Membrane Filtration Equipment Procurement, Project No. 3675. PROJECT NAME PROJECT EXHIBIT CARLSBAD WATER RECYCLING FACILITY NUMBER 3675 I ^^^__ _.....^ ^.^.^^.^ -.,^...---,..^ ^_^_ - I^ ._. ^ I ^._ ._.. ,-. __, _^-r ^...^ 3 XVI I k”ANb, L AMWA” t “W!. J,I/y,“I ‘: \CAH/AL\PLANlf \Jb/LUW 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2001-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, FOR APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE CARLSBAD WATER RECYCLING FACILITY MEMBRANE FILTRATION EQUIPMENT PROCUREMENT, PROJECT NO. 3675. WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary and in the public interest to approve plans and specifications and to authorize publishing an advertisement for bids for the Carlsbad Water Recycling Facility Membrane Filtration Equipment Procurement, Project No. 3675; and WHEREAS, funds in the amount of $ 37,000,OOO have been applied for from the State Water Resources Control Board, and the total estimated cost of the Membrane Filtration Equipment is $3,500,000; and WHEREAS, plans and specifications for the Carlsbad Water Recycling Facility Membrane Filtration Equipment Procurement, Project No. 3675, have been prepared by the engineering staff, are incorporated herein by reference and are available for review in the Engineering Department; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the plans, specifications and cost estimate submitted by the engineering staff are Ill Ill Ill Ill Ill Ill III hereby are accepted. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. That the City Clerk is authorized to publish an Invitation to Bid in accordance with Section 3.28.080 of the Municipal Code. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 10th day of April 8 2001 by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Finnila, Nygaard and Hall. NOES: None. Al-l-EST: (SEAL)