HomeMy WebLinkAbout2001-07-10; City Council; 16269; Reimbursement - Traffic Signal @ PAR/Hidden Valley40# a+?
UlTG. 7/l o/2001
IEPT. ENG
CITY OF CARLSBAD - AGENDA BILL
TITLE: AUTHORIZATION OF REIMBURSEMENT TO
SHEA HOMES, INC. AND GVP CONSULTANTS
FOR THE CONSTRUCTION OF A TRAFFIC SIGNAL AT
THE PALOMAR AIRPORT ROAD AND HIDDEN
VALLEY ROAD INTERSECTION
PROJECT NO. 35891
CITY MGR. a-
RECOMMENDED ACTION:
Adopt Resolution No. &?a6 1-20 3 authorizing the Finance Director to reimburse Shea
Homes, Inc. $111,365 for the installation of a traffic signal at the Palomar Airport Road and Hidden
Valley Road intersection, and pay GVP Consultants $2,500 for reimbursable auditing expenses.
ITEM EXPLANATION:
Condition 103F of Planning Commission Resolution 3591 for CT 92-02, “Sambi”, required the
installation of a traffic signal at the intersection of Palomar Airport Road and Hidden Valley Road.
The traffic signal at the Palomar Airport Road and Hidden Valley Road intersection is included in the
City’s Capital Improvement Program (CIP). Therefore the traffic signal is qualified for
reimbursement of the construction and related costs from Public Facility Fee (PFF) funds.
On March 14, 1997, Shea Homes, Inc. awarded a contract to Hazard Construction Company for
work, including the amount of $96,000 for the construction of a traffic signal at the Palomar Airport
Road and Hidden Valley Road intersection. The improvements were accepted by the City of
Carlsbad on November 22, 1999. Shea Homes, Inc. submitted documentation for reimbursable
expenses and requested reimbursement.
A qualified auditing engineer, GVP Consultants, was retained by the Public Works Department to
review and analyze the reimbursable expenses. The audit report makes allowances for non-labor
and non-materials reimbursable costs for bonding, liability insurance, plan check fees, inspection
fees, design and overhead. GVP Consultants advised that valid reimbursable expenses for the
traffic signal total $113,865. Staff concurs with the report and recommends that Shea Homes, Inc.
be reimbursed $111,365 for the installation of the Palomar Airport Road/Hidden Valley Road traffic
signal, and that GVP Consultants be paid $2,500 for reimbursable auditing expenses.
Page 2 of Agenda Bill No. 16: 267
FISCAL IMPACT:
A summary of the audited reimbursable expenses is as follows:
6 Signal design by Linscott, Law & Greenspan $5,594
7 Overhead $5.303 _ ~,~
Subtotal $111,365
8 Audit of Expenses $2,500
TOTAL $113.865
There are sufficient Public Facility Fee (PFF) funds appropriated for this reimbursement.
The Planning Commission approved a Mitigated Negative Declaration for CT 92-02 on December
15, 1993. The traffic signal was installed pursuant to the conditions of approval for CT 92-02.
EXHIBITS:
1.
2.
Location Map.
Resolution No. 200 i-&33 authorizing reimbursement to Shea Homes, Inc. for the
installation of the traffic signal at the Palomar Airport Road and Hidden Valley Road
intersection in the amount of $111,365, and payment to GVP Consultants for reimbursable
auditing expenses in the amount of $2,500.
a
LEGEND:
TRAFFIC SIGNAL L OCA T/O/V
NOT TO SCALE
PROJECT NAME PROJECT EXHIBIT
TRAFFIC SIGNAL REhUBURSEMENT FOR SHEA HOMES NIJ MBER
AT PALOMAR AIRPORT RD d HIDDEN VALLEY RD. 3589-l I
1
2
3
4
5
6
7
a
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2001-203
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING REIMBURSEMENT TO
SHEA HOMES, INC. AND GVP CONSULTANTS FOR
CONSTRUCTION OF A TRAFFIC SIGNAL AT THE PALOMAR
AIRPORT ROAD AND HIDDEN VALLEY ROAD INTERSECTION
PROJECT NO. 35891
WHEREAS, installation of a traffic signal at the Palomar Airport Road and Hidden Valley
Road intersection was a condition of CT 92-02; and
WHEREAS, the traffic signal is included in the City’s Capital Improvement Program (CIP);
and
WHEREAS, Shea Homes, Inc. installed said traffic signal; and
WHEREAS, Shea Homes, Inc. requests reimbursement in the amount of $111,365 for the
installation of said traffic signal; and
WHEREAS, an audit was conducted for a reimbursable fee in the amount of $2,500 and
the Public Works Director approves total reimbursement, including the audit, in the amount of
$113,865; and
WHEREAS, the Public Works Director requests that the City Council authorize the
Finance Director to reimburse Shea Homes, Inc. in the amount of $111,365 for the installation of
said traffic signal and pay GVP Consultants in the amount of $2,500 for auditing expenses.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the Finance Director is hereby authorized to reimburse Shea Homes, Inc. in
the amount of one hundred eleven thousand, three hundred and sixty five dollars ($111,365) for
the installation of a traffic signal at the Palomar Airport Road and Hidden Valley Road intersection.
I//
Ill
ill
Ill
Ill
1
2
3
4
5
6
7
a
9
10
11
12
16
23
24
25
26
27
28
3. That the Finance Director is hereby authorized to pay the auditing engineer, GVP
Consultants in the amount of two thousand, five hundred dollars ($2,500) for reimbursable
auditing expenses in connection with traffic signal at the Palomar Airport Road and Hidden Valley
Road intersection.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
held on the 10th day of JULY , 2001 by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Finnila, Nygaard, Hall
NOES: None
ABSENT: No
11 ATTEST:
(SEAL)