HomeMy WebLinkAbout2001-07-10; City Council; 16276; Zone 19 Community ParkCITY OF CARLSBAD -AGENDA BILL
AB# g;@27G, TITLE:
ZONE 19 COMMUNITY PARK DESIGN MTG. 7/10/01 AGREEMENT, CITY PROJECT NO. 36991
DEPT. REC I CD
RECOMMENDED ACTION:
Staff recommends the City Council ADOPT RESOLUTION NO. 206/-&)8 approving a
design agreement with P & D Consultants for the design of the Zone 19 Community Park,
City Project No. 36991.
ITEM EXPLANATION:
On June 12, 2001, the City Council adopted Resolution No. 2001 - 166 approving the
Zone 19 Community Park Masterplan and directed staff to proceed with project entitlement
and design. Staff has completed negotiations with the architectural design team for this
project, P & D Consultants of San Diego, resulting in the attached Exhibit 3 consulting
agreement and accompanying scope of work and design schedule. Staff recommends
approval of the agreement which will initiate the project entitlement and design activities
for the Zone 19 Community Park Project.
The agreement outlines necessary landscape architecture, building architecture, interior
design, civil engineering, ballfield lighting and electrical design, geotechnical, cost
estimating and all other design disciplines required for this project. The overall project
schedule is as follows:
July, 2001 Begin Entitlement Phase
October, 2001 Planning Commission Public Hearing
October, 2001 Begin Final Design Phase
April, 2002 Final Design Phase Completed
June, 2001 City Council Approval of Plans and Specifications and Authorization to Bid Construction
August, 2002 Bids Received and Construction Contract Awarded
September, 2002 Begin Construction
FISCAL IMPACT:
The City Council has previously appropriated a total of $11 million of project funding in the
recently adopted FY 01 - 02 Capital Improvement Program budget for this project. The
total cost of the design scope of work for the project is $595,800 and is outlined in detail in
attached Exhibit 3.
EXHIBITS:
1. Resolution No.,&b/-&Bapproving a design agreement with P & D Consultants.
2. Zone 19 Community Park Location Map.
3. Consulting Agreement.
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~ RESOLUTION NO. 2001-208
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, APPROVING A DESIGN
AGREEMENT FOR ZONE 19 COMMUNITY PARK
WHEREAS, the City Council of the City of Carlsbad, California, desires to
develop the Zone 19 Community Park, hereafter referred to as the “Project;” and
WHEREAS, the City Council previously adopted Resolution No. 2001 - 166 on
June 12, 2001 approving the Zone 19 Community Park Masterplan and directed staff to
initiate project entitlement and design activities; and
WHEREAS, the City Council has previously appropriated necessary project
funding in the Capital Improvement Program budget for the development of the Project;
and
WHEREAS, the City Council has previously retained P & D Consultants as the
City’s architecture firm for the Project’s Master-plan; and
WHEREAS, a design scope of work, fee proposal, and design schedule have
been negotiated between the parties and is hereby presented for the City Council’s
review and action.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. That the above recitations are true and correct.
2. That a consulting agreement between the City and P & D Consultants for
the design of the Project is hereby approved and the Mayor is authorized to execute
said agreement. Following the Mayor’s execution of said agreement, the City Clerk is
directed to forward copies of said agreement and this resolution to: P & D Consultants,
attention Mr. Gary Wood, 401 West A Street, Suite 2500, San Diego, California, 92101,
and the Community Development and Recreation Departments.
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PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council
of the City of Carlsbad, California, held on the 10th day of JULY ,
2001, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Finnila, Nygaard, Hall
NOES: None
ABSENT: None
CLAUDE A. LEWIS, Mayor
Al-T-EST:
LORRAINE M. WOO
-2-
ZONE 19 PARK
AGREEMENT FOR DESIGN SERVICES
FOR ZONE 19 COMMUNITY PARK:
CITY OF CARLSBAD AND P & D CONSULTANTS
THIS AGREEMENT is made and entered into as of the 2 (f “I
&A L\i
day of
corporation,‘(“City”),
2001, by and between the CITY OF CARLSBAD, a municipal
and P & D CONSULTANTS, (“Contractor”).
RECITALS
A. City requires the professional services of an architectural design firm that
is experienced in public park design.
B. Contractor has the necessary experience in providing professional
services and advice related to said required public park design.
C. Selection of Contractor is expected to achieve the desired results in an
expedited fashion.
D. Contractor has submitted a proposal to City and has affirmed its
willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
I. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the .
“Services”) that are defined in attached Exhibit “A”, which is incorporated by this
reference in accordance with this Agreement’s terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional
care and skill customarily exercised by reputable members of Contractor’s profession
practicing in the Metropolitan Southern California Area, and will use reasonable
diligence and best judgment while exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of three (3) years from the date
first above written. The City Manager may amend the Agreement to extend it for three
(3) additional one (1) year periods or parts thereof in an amount not to exceed three
hundred thousand dollars ($300,000) per Agreement year. Extensions will be based
upon a satisfactory review of Contractor’s performance, City needs, and appropriation of
funds by the City Council. The parties will prepare a written amendment indicating the
effective date and length of the extended Agreement.
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4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term
will be five hundred ninety-five, thousand eight hundred dollars ($595,800). No other
compensation for the Services will be allowed except for items covered by subsequent
amendments to this Agreement. Incremental payments, if applicable, should be made
as outlined in attached Exhibit “A”.
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor’s own way as an independent
contractor and in pursuit of Contractor’s independent calling, and not as an employee of
City. Contractor will be under control of City only as to the result to be accomplished,
but will consult with City as necessary. The persons used by Contractor to provide
services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and
complete compensation to which Contractor is entitled. City will not make any federal or
state tax withholdings on behalf of Contractor or its agents, employees or
subcontractors. City will not be required to pay any workers’ compensation insurance or
unemployment contributions on behalf of Contractor or its employees or subcontractors.
Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers’
compensation payment which City may be required to make on behalf of Contractor or
any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City’s election, City may deduct the indemnification amount from any
balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval
of City. If Contractor subcontracts any of the Services, Contractor will be fully
responsible to City for the acts and omissions of Contractor’s subcontractor and of the
persons either directly or indirectly employed by the subcontractor, as Contractor is for
the acts and omissions of persons directly employed by Contractor. Nothing contained
in this Agreement will create any contractual relationship between any subcontractor of
Contractor and City. Contractor will be responsible for payment of subcontractors.
Contractor will bind every subcontractor and every subcontractor of a subcontractor by
the terms of this Agreement applicable to Contractor’s work unless specifically noted to
the contrary in the subcontract and approved in writing by City.
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a. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Except as to the sole negligence or willful misconduct of City, Contractor will defend,
indemnify and hold City, its officers, agents and employees, harmless from any and all
loss, damage, claims, demands, liability, expense or cost, including attorney’s fees,
which arises out of, or is in any way connected with the performance of, the Services by
Contractor or any of Contractor’s employees, agents or subcontractors, notwithstanding
that City may have benefited from their services.
The parties expressly agree that any payment, attorney’s fee, costs or expense City
incurs or makes to or on behalf of an injured employee under the City’s self-
administered workers’ compensation is included as a loss, expense or cost for the
purposes of this section, and that this section will survive the expiration or early
termination of the Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property
which may arise out of or in connection with performance of the services by Contractor
or Contractor’s agents, representatives, employees or subcontractors. The insurance
will be obtained from an insurance carrier admitted and authorized to do business in the
State of California. The insurance carrier is required to have a current Best’s Key Rating
of not less than “A-:V”.
10.1 Coveraoes and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below,
unless City Attorney or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor%
indemnification obligations under this Agreement. City, its officers, agents and
employees make no representation that the limits of the insurance specified to be
carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If
Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor’s sole expense.
10.1 .I Commercial General Liability Insurance. $5,000,000 combined single-limit
per occurrence for bodily injury, personal injury and property damage. If the submitted
policies contain aggregate limits, general aggregate limits will apply separately to the
work under this Agreement or the general aggregate will be twice the required per
occurrence limit.
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10.1.2 Automobile Liability (if the use of an automobile is involved for Contractor’s
work for City). $1 ,OOO,OOO combined single-limit per accident for bodily injury and
property damage.
IO. 1.3 Workers’ Compensation and Employer’s Liabilitv. Workers’ Compensation
limits as required by the California Labor Code and Employer’s Liability limits of
$1 ,OOO,OOO per accident for bodily injury. Workers’ Compensation and Employer’s
Liability insurance will not be required if Contractor has no employees and provides, to
City’s satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to
Contractor’s profession with limits of not less than $5,000,000 per claim. Coverage must
be maintained for a period of five years following the date of completion of the work.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance
required under this Agreement contain, or are endorsed to contain, the following
provisions:
10.2.1
Liability.
The City will be named as an additional insured on General
10.2.2 Contractor will obtain occurrence coverage, excluding Professional
Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and
any extensions of it and will not be canceled without thirty (30) days prior written notice
to City sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providinq Certificates of Insurance and Endorsements. Prior to City’s execution
of this Agreement, Contractor will furnish certificates of insurance and endorsements to
City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these
insurance coverages, then City will have the option to declare Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. Contractor is responsible for any
payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor
under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at anytime,
complete and certified copies of any or all required insurance policies and
endorsements.
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11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of
the Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred
under this Agreement. All records will be clearly identifiable. Contractor will allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this
Agreement. Contractor will allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors
pursuant to this Agreement is the property of City. In the event this Agreement is
terminated, all work product’ produced by Contractor or its agents, employees and
subcontractors pursuant to this Agreement will be delivered at once to City. Contractor
will have the right to make one (1) copy of the work product for Contractor’s records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City
and Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notices or to receive written
notice on behalf of City and on behalf of Contractor under this Agreement.
For City: For Contractor:
Title: Municipal Projects Manager
Department: Recreation
City of Carlsbad
Address: 1200 Carlsbad Village Drive
Carlsbad, CA 92008
Phone No.: 760-602-2726
Name: Charles Moore
Title: Vice President
Address: 401 West A Street
Suite 2500
San Diego, CA 92101
Phone No.: 619-232-4466
Each party will notify the other immediately of any changes of address that would
require any notice or delivery to be directed to another address.
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16. CONFLICT OF INTEREST
City will evaluate Contractor’s duties pursuant to this Agreement to determine whether
disclosure under the Political Reform Act and City’s Conflict of Interest Code is required
of Contractor or any of Contractor’s employees, agents, or subcontractors. Should it be
determined that disclosure is required, Contractor or Contractor’s affected employees,
agents, or subcontractors will complete and file with the City Clerk those schedules
specified by City and contained in the Statement of Economic Interests Form 700.
Contractor, for Contractor and on behalf of Contractor’s agents, employees,
subcontractors and consultants warrants that by execution of this Agreement, that they
have no interest, present or contemplated, in the projects affected by this Agreement.
Contractor further warrants that neither Contractor, nor Contractor’s agents, employees,
subcontractors and consultants have any ancillary real property, business interests or
income that will be affected by this Agreement or, alternatively, that Contractor will file
with the City an affidavit disclosing this interest.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way
affect the performance of the Services by Contractor. Contractor will at all times observe
and comply with these laws, ordinances, and regulations and will be responsible for the
compliance of Contractor’s services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act
of 1986 and will comply with those requirements, including, but not limited to, verifying
the eligibility for employment of all agents, employees, subcontractors and consultants
that the services required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations
prohibiting discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following
procedure will be used to resolve any questions of fact or interpretation not otherwise
settled by agreement between the parties. Representatives of Contractor or City will
reduce such questions, and their respective views, to writing. A copy of such
documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative
receiving the letter will reply to the letter along with a recommended method of
resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City
Manager. The City Manager will consider the facts and solutions recommended by each
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party and may then opt to direct a solution to the problem. In such cases, the action of
the City Manager will be binding upon the parties involved, although nothing in this
procedure will prohibit the parties from seeking remedies available to them at law.
20. TERMINATION
In the event of the Contractor’s failure to prosecute, deliver, or perform the Services,
City may terminate this Agreement for nonperformance by notifying Contractor by
certified mail of the termination. If City decides to abandon or indefinitely postpone the
work or services contemplated by this Agreement, City may terminate this Agreement
upon written notice to Contractor. Upon notification of termination, Contractor has five
(5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based
upon the work product delivered to City and of the percentage of work that Contractor
has performed which is usable and of worth to City in having the Agreement completed.
Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may
terminate this Agreement. In this event and upon request of City, Contractor will
assemble the work product and put it in order for proper filing and closing and deliver it
to City. Contractor will be paid for work performed to the termination date; however, the
total will not exceed the lump sum fee payable under this Agreement. City will make the
final determination as to the portions of tasks completed and the compensation to be
made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, and that Contractor has not paid or agreed to pay any company or person,
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration contingent upon, or resulting from, the award or making of
this Agreement. For breach or violation of this warranty, City will have the right to annul
this Agreement without liability, or, in its discretion, to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of the fee, commission,
percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to
City must be asserted as part of the Agreement process as set forth in this Agreement
and not in anticipation of litigation or in conjunction with litigation. Contractor
acknowledges that if a false claim is submitted to City, it may be considered fraud and
Contractor may be subject to criminal prosecution. Contractor acknowledges that
California Government Code sections 12650 et seq., the False Claims Act applies to
this Agreement and, provides for civil penalties where a person knowingly submits a
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false claim to .a public entity. These provisions include false claims made with deliberate
ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is
entitled to recover its litigation costs, including attorney’s fees. Contractor acknowledges
that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor
on any public work or improvement for a period of up to five (5) years. Contractor
acknowledges debarment by another jurisdiction is grounds for City to terminate this
Agreement.
23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of
enforcing a right or rights provided for by this Agreement will be tried in a court of
competent jurisdiction in the County of San Diego, State of California, and the parties
waive all provisions of law providing for a change of venue in these proceedings to any
other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and
Contractor and their respective successors. Neither this Agreement or any part of it nor
any monies due or to become due under it may be assigned by Contractor without the
prior consent of City, which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated
by it, along with the purchase order for this Agreement and its provisions, embody the
entire Agreement and understanding between the parties relating to the subject matter
of it. In case of conflict, the terms of the Agreement supersede the purchase order.
Neither this Agreement nor any of its provisions may be amended, modified, waived or
discharged except in a writing signed by both parties.
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26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR:
P & D CONSULTANTS
CITY OF CARLSBAD, a municipal
corporation of the State of California
(sign here)
Lt!%?ut /Iha JP l
Y”
(print name/title) ATTEST:
**By:
(sign here)
(print name/title)
City Clerk
If required by City, proper notarial acknowledgment of execution by contractor
must be attached. If a Corporation, Agreement must be signed by one corporate
officer from each of the following two groups.
*Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering the officer(s) signing to bind the
corporation.
APPROVED AS TO FORM:
By: 1
Dewty City Attorney
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/3
State of California
s# 2be&d County of >
ss.
On o7-20-O/ , before me, Lz 3s/cR xv* &4ts&d&*4r/7 9 Date Name a6d Title of Officer (e.g., “Jane Doe, Notary Public”)
personally appeared g &f/m@
Name(s) of Signer(s)
,JBpersonally known to me
on tht: i~~eory
to be the person j$ whose namefl @EMI-
subscribed to the within instrument and
acknowledged to me that-be@~executed
the same in -Mi@Ytkeir authorized
capacity$i&$, and that by =+M@ltbei+
signatureHn the instrument the persontior
the entity upon behalf of which the person#
acted, executed the instrument.
Place Notaiy Seal Above
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document: wm fib DpeAr, -‘-
Document Date: Number of Pages: cow 0
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer
Signer’s Name:
0 Individual
17 Corporate Officer - Title(s):
0 Partner - 0 Limited Cl General
q Attorney in Fact
0 Trustee
0 Guardian or Conservator
0 Other:
Signer Is Representing: m C0 w # C~Ccfa!wu
Top of thumb here
0 1999 National Notary Association - 9350 De &iv Ave.. P.0 Box 2402 * Chatsworth. CA 91313-2402 - wwwnaticnalnotaryorg Prod. No. 5907 Reorder Call Toll-Free l-800-876-8827
P&D CONSULTANTS, INC.
Record of Unanimous Written Action and
Action of the Board of Directors
The Directors of P&D Consultants, Inc. (P&D), by unanimous consent, have consented to the
adoption of the following resolution as if such resolution had been adopted at a meeting of the
corporation duly catled and held in accordance with the Bylaws of the Corporation, and hereby direct
that a copy hereof be filed with the minutes of the proceedings of the Board of Directors.
NOW THEREFORE, BE IT RESOLVED, that Mr. Charles Moore, of P&D
Consultants, Inc. has the authority to execute the contract with the Ci@ of Carl&ad for the Zone 19 Park Master Plan Project.
I hereby certify that the foregoing is a true and correct copy of the n~olution adopted by the
Board of Directors this 2sh &y of June, 200 1.
State of
County of Sayl 7$&s 0
On 6 -2 7- 9 m/ before me, yp? af e7
.
VU/ 9ctK
IOATEI INAMVTITLE @FFICER-i.a.‘JANE DOE. NOT& PUBLIC’1
personally appeared ChcL/Ck /z&WC
INAMEISI OF SIGNERISII
Cl personally known to me -OR- I/
ii roved to me on the asis of satisfactory evidence to be the person(s) whose name(s) Is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies!, and that by hislherlthelr signature(s) on the instrument the person(s), or the entity upon behalf c$e7hrch the person(s) executed instru’ment. the
Witness my hand and official seal.
(SEAL)
ATTENTION NOTARY
The information requested below and in the column to the right is OPTIONAL.
Recording of this document is not required by law and is also optional.
It could, however, prevent fraudulent attachment of this certificate to any unauthorited document.
THIS CERTIFICATE liib or Type of Documsnt
MUST BE AlTACHED
TO THE DOCUMENT Number of Pages Date of Document
DESCRIBED AT RIGHT:
Sinsrlsl 0th~ Thm Named Abovs
WOLCOTTS FORM 63240 Rev. J-04 Iprice elm S-2A) 0 1984 WOLCOTTS FORMS, INC.
ALL PURPOSE ACKNOWLEDGMENT WITH SIGNER CAF’AClTY/REPRESENTATiONffWO flNGERPRlNTS
RIGHT THUMBPRINT IOptional)
CAPACITY CLAIMED BY SIGNER(S)
q INDIVIDUAL~S~
•C~RPORA~~
OFFICER(S) ITmEsl
UPARTNERIS) ClLlMlTED
OGENERAL
q A-ITORNEY IN FACT
OTRUSTEEIS)
OGUAR~~AN/CONSERVAT~R
OOTHER:
SIGNER IS REPRESENTING:
(Name of Person(s) or Entityfba)
RIGHT THUMBPRlNT IOptionsl)
CAPACITY CLAIMED BY SIGNER(S)
q INDIVIDUAL~S)
q CORPORATE
OFFICER[S)
nmfsl
OPARTNERM OLl~ktlrro
OGENERAL
OATTORNEY IN FACT
OTRUSTEE(S)
OGUARDIAN/CONSERVATOR
OOTHER:
SIGNER IS REPRESENTING:
(Nams oi PsrsonM or Entityliesl
EXHIBIT ‘A”
SCOPE OF WORK
INTRODUCTION
The following scope of work is intended to begin with a completed Zone 19 Community Park
Master Plan document that describes the site plan and major features of the park, landscape
concept, preliminary utilities and grading, and conceptual architectural design of the community
building. The services included are all the design development and final design documents and
specifications necessary to solicit bids for park construction and services during the bidding
process.
PART 1 CONDITIONAL USE PERMIT AND DESIGN SUPPORT
1.1 Conditional Use Permit
Prepare plans for the Conditional Use Pennit in support of the City’s preparation and processing
of the total CUP application package for the Zone 19 Community Park. This will include the Site Plan, Landscape Plan, Building Elevations and Floor Plans, Constraints Map, and
Environmental Impact Assessment form. These plans will be prepared consistent with the
reduced data requirements as outlined in Section 3, Project Understandings Item 1.
1.2 ACAD Validation
Prepare one ACAD base file for the Community Park project. The base file will include the
boundary, street right-of-way, lot lines, and easements. The base file will be the basis for the
construction documents.
1.3 SwWementaJ TopouraDhv and Site Data
Provide the services to obtain supplemental topography of the previously prepared topographic
mapping for use in the preparation of construction documents. Included is the field verification
of the edge of the sensitive habitat areas, key edge conditions where the site abuts existing
residential development, the location of existing utilities, and the location of facilities to be
abandoned. This information will be documented in electronic format for inclusion in the
construction plans.
1.4 PtWminarv Site Des&m
Based on the approved Master Plan for the park, a preliminary site plan will be prepared
showing the layout of the park facilities including the drives, parking lots, walks and stairs, tot lot, basketball court, softball field, fencing, community building, maintenance facility, and the
restroom buildings. This site plan will be used in the discussions with the City to obtain approval prior to initiating preparation of the updated Concept Grading Plan and Earthwork Analysis
P&D Consultants, Inc.
999763-0022
Page A-l City of Carl&ad
Zone 19 Community Park
(Task 1.6) the Preliminary Landscape Plan (Task 3.1 .I), Preliminary Irrigation Design (Task
3.1.4) and the Preliminary Site Electrical and Lighting Design (Task 3.15).
1.5 Geotechnical Investigation
Review the geotechnical reports previously prepared by Geotechnics, Inc. for Hillman Properties
for potential data which would apply to this project. Perform additional site geotechnical borings
to determine the existing site conditions and evaluate the proposed preferred concept grading
plan for the site. Based on the findings of the investigation, a report of findings and
recommendations will be prepared. Upon completion of Task 21.1, Geotechnics will review the
completed grading plans.
1.6 Updated Concept Gradina Plan and Earthwork Analvsis
Based on the results of the Geotechnical Investigation (Task 1.5) and the preliminary site design
development work (Task 1.4) an updated concept grading plan and earthwork analysis will be
prepared. Proposed elevations will be adjusted to resolve any earthwork imbalance (i.e., the intent is to prepare a grading design that achieves a projected balanced condition). The
earthwork estimate will include the range of balance conditions likely to be encountered given
the expected topography error, range of shrinkage, and bulking factor.
A computer-generated cut and fill exhibit will be provided depicting the areas of cut and fill,
depth of the cuts and fills, and associated earthwork quantities.
PART 2 CIVIL ENGINEERING
2.1 Public Gradinn and Erosion Control Plans
2.1 .I Final Mass Grading Plans
Prepare and process to approval one set of 40-scale final mass grading plans showing existing
and proposed grades for the park area, private streets and driveways, parking lot areas, slopes,
berms, and necessary drainage backbone facilities. The plans will also show the plan view
information for the backbone storm drain systems. Plans will be coordinated with the building
architect to achieve conformance with their design approach. Precise grading plans/site plans [including the non-backbone drainage system(s), parking lot improvements, private water and
sewer systems, and sidewalks] for the Community Building, Maintenance Building, and
Restroom Buildings are included in Task 2.3. Geotechnics will review and stamp these grading
plans.
2.1.2 Hydrology/Hydrologic Study
Prepare and process to approval one hydrology/hydrologic study for the existing and proposed
IO-year and loo-year runoff conditions to provide the basis for design of the proposed drainage
structures to convey the stormwater runoff. Perform the hydrologic calculations necessary to
establish the size, velocity, hydrologic grade line, and pressure conditions, if any, inside the
storm drain pipes and calculations necessary to design the temporary desiltation basins. This
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study will be based on the drainage report previously prepared by P&D for HillmanIAviara
(Aviara Phase Ill) and approved by the City of Carlsbad.
2.1.3 Backbone Storm Drain Plans
Prepare and process to approval backbone storm drain sheets (showing profile information
only) as appropriate for the Final Mass Grading Plans. The design is to include the required
structures, pipes, hydraulic grade lines in the pipes, and D-loads. These sheets will include only
the backbone storm drain to support the mass grading. Additional storm drain facilities may/will
be required and included on the subsequent precise grading/plot plans (Task 2.3). The
determination of what storm drain facilities are to be included on the mass grading plans will be
made by P&D and confirmed by the City of Carlsbad prior to initiating the plan production.
Excluded is any offsite storm drain facilities and storm drain easements (i.e., offsite
improvements to the existing industrial/commercial complex located north of the park site).
2.1.4 National Pollution Discharge Elimination System (NPDES)
Prepare and submit one Notice of Intent (NOI) and the Storm Water Pollution Prevention Plan
(SWPPP) only as required for the NPDES permit. The Final Mass Grading Plans (Task 2.1 .I)
and the Mechanical Erosion Control Plans (Task 2.1 S) will be used as the “base information” for
the SWPPP.
2.1.5 Mechanical Erosion Control Plans
Prepare and process to approval one set of 40-scale mechanical erosion control plans based on
the Final Mass Grading Plans. The plans will indicate required temporary erosion control
devices, which will include sandbags, gravel bags, check dams, silt fences, jute matting, and
temporary desiltation basins required to reduce site erosion and off-site siltation during
construction. Specific attention will be paid to erosion control devices, to reduce the potential for siltation into the adjacent habitat areas.
2.2 Public lmarovement Plans
2.2.1 Public Street and On-Site Water Main Improvement Plans
Prepare one set of 40-scale improvement plans showing the proposed improvements within the
existing cul-de-sac area of Ambrosia Lane and the on-site public water main servicing the
community building. The plans will show the plan and profile design for the on-site water main,
fire hydrant, water services for the community building and the two-restroom buildings, fire
service for the community building, sewer connection at the end of Ambrosia Lane and driveway
connection to a portion of Ambrosia Lane. The cul-de-sac will be removed as shown on this
plan. The parking lot improvements are to be included on the precise grading/plot plans
(Task 2.3) and submitted as part of the building plans. It is anticipated that these plans will be
reviewed by the City of Carlsbad Engineering staff only.
2.2.2 Poinsettia Lane Improvement Plan Construction Change
Prepare and process to approval one construction change to the existing as-built improvement
plans for Poinsettia Lane (City of Carlsbad Drawing Number 341-5) to identify the required
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improvements for the maintenance building (i.e., sewer and water services) and the lighted
soccer fields (i.e., storm drain connection at the intersection of Poinsettia Lane and Ambrosia
Lane).
2.2.3 Water Study
Obtain and review all pertinent information regarding existing facilities and reports within the
project vicinity. This task will include meeting with Carlsbad Municipal Water District staff to
review data and specific project goals. Based upon the above research and data collection,
P&D will prepare one Water System Model Report of the proposed park improvements, in conformance with CMWD current criteria and standards. This report will provide a water system
map and recommend appropriate water main sizing to meet CMWD water pressure criteria.
Deliverables will include a project report summarizing water study findings, recommendations,
and a copy of the computer model input and output on disk.
2.2.4 Sewer Study
Prepare and process to approval one sewer study for the proposed on-site sewer mains (6-inch
laterals only). The study will address pipe size, flows, cleansing velocities, and depth of flows.
The study will also include an evaluation of the capacity of the existing sewer main in Ambrosia
Lane. The entire park site is anticipated to sewer to the existing main in Ambrosia Lane. This
study will be based on the sewer study previously prepared by P&D for Hillman/Aviara (Aviara
Phase Ill) and approved by the City of Carlsbad.
2.2.5 Transmission Main Improvement Plans (18-inch steel domestic water main
and IP-inch recycled water main)
Prepare and process one set of 40-foot-scale improvement plans for the 18-inch steel domestic
water main and the 12-inch recycled water main in conformance with CMWD requirements.
The limits of the two mains are from the Ambrosia Lane cul-de-sac to a point along the easterly
boundary adjacent to the proposed tot lot area. The plans will include the removal of the
existing abandoned l&inch water and 1Zinch recycled water mains between Poinsettia Lane
and Ambrosia Lane. The plans will also include the removal of the existing “live” l&inch water
and 12-inch recycled water mains between the Ambrosia Lane cul-de-sac and the easterly
boundary. The portion of the existing 18-inch water main north of the proposed tot lot area and
east of the proposed grading along the easterly boundary will remain in place due to
environmental constraints. It is assumed that these plans will be reviewed by the CMWD staff
only. Cathodic protection design and details, if any, are assumed to be provided by CMWD
staff.
2.3 Precise Gradin.ar/Pot Plans
Prepare and process, as part of the building plan permit process, one 20-scale precise grading/
plot plan for the Community Building, Maintenance Building, two restroom facilities, soccer
fields, softball field, basketball court, and picnic area. The precise grading/plot plans will include
the on-site drives and parking lot areas, private utilities (i.e., sewer and water), non-backbone
storm drain facilities, sidewalks, buildings, hardscape adjacent to the buildings, and the facilities
associated with the fields and picnic areas (i.e., benches, trash containers, picnic tables, etc.).
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It is anticipated that the finish grading design and private utilities will be combined and shown on
the same sheet. The precise grading plan/plot plan will include a sheet for minor horizontal
control and striping. The sewer, water, and fire service facilities will be included for the
Community Building.
2.4 Drv/Franchise Utilitv Design
Provide site reconnaissance and research the existing utilities and prepare a preliminary plan
for telecommunication and natural gas services. Develop a comprehensive budget estimate to include: contractor charges, streetlights, advanced energy fees, utility fees, deposits, and
refunds.
Locate service points, transformers, and all appurtenances for franchise utilities on the final
engineering plans (with project requirements indicated) for submittal to the franchise utility
companies. Review the preliminary franchise utility designs prepared by the agencies and
provide comments to be incorporated on their final designs. Review final plans received from
the franchise companies as well as contracts and easement documents.
This utility design task does not include electrical service. This is included under Task 3.25,
Electrical and Lighting Plans.
2.5 Final Opinion of Probable Construction Costs
Based on the designs prepared in Tasks 2.1 through 2.4 above, prepare one opinion of
probable construction costs in CSI 16 Division format. The opinion will be formatted in
accordance with the various sets of plans described above. The services include the initial
preparation, 90% final drawings and documents, and one update based on 100% final drawings
and documents.
2.6 Mappinn Services
2.6.1 Easement Quitclaim
Prepare and process to approval the easement quitclaim documents for the portion of the
existing 30-foot-wide water easement to the Carlsbad Municipal Water District (Rec. 7121158 in
Book 7174, Page 290 of O.R.) within the limits of the park project.
2.6.2 Water Easements
Prepare and process to approval two separate sets of water easement documents, one for the
proposed on-site water facility and the second for the revised/relocated 18-inch steel water and
12-inch recycled water facilities. The easement documents will include the plat(s), legal
description(s), and traverse closure calculations.
2.6.3 Title Reports
Coordinate with First American Title Company to obtain the necessary title report and back-up
documents for the park project. Included is one update of the title report and a final report. The
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title report and supporting back-up documents will be required in support of the easement
document preparation phase of the project.
2.7 Proiect Specifications
Prepare and process to approval one set of project bid specifications. The specifications will
address the items of work included in the public improvement plans, public grading plans,
precise grading/plot plans, landscape and irrigation plans, dry/franchise utility plans and building
plans. The specifications for the site work will be prepared in accordance with the green book,
and the specifications for the buildings will be prepared in accordance with AIA201. The
specification package will be initiated in accordance with sample specifications provided by the
City at the start of the project design phase.
PART 3 LANDSCAPE ARCHITECTURE AND SITE LIGHTING
3.1 Preliminarv Deskm/Desicm Development
3.1.1 Preliminary Landscape Plans
Based on the Master Plan’s overall concept landscape plan and the approved Preliminary Site
Design (Task 1.4) a preliminary landscape plan will be prepared to illustrate the proposed
landscape character of the park. This will include a detailed planting palette revised from the
Master Plan.
3.1.2 Special Treatment Areas Preliminary Design
Preliminary design of selected park features will be prepared to represent in detail the proposed
facility. These will include the tot lot, entry monument, pedestrian ramp and stair, and fencing.
A materials and equipment list will also be prepared. Park features such as backstops, goals,
picnic tables, basketball court, etc. are assumed to be standard; where they are not they are
assumed to be based on previously approved details and designs for other Carlsbad parks
which will be provided by the City.
3.1.3 Art Component Preliminary Design
In coordination with the selected artist(s), develop criteria for the placement of the art
component(s).
3.1.4 Preliminary Irrigation Design
A preliminary irrigation plan will be prepared for the park illustrating major equipment locations. A materials and equipment list will also be prepared.
3.1.5 Preliminary Site Electrical and Lighting Design
Lighting locations and types will be determined and a photometric plot plan and light trespass
study will be prepared. A separate preliminary design for all major electrical, lighting, and
special systems will be prepared.
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3.1.6 Water Consewation Plan
Based on the preliminary landscape plan, a separate water conservation plan will be prepared
per the City of Carlsbad Landscape Manual.
3.1.7 Fire Prevention Plan
Based on the preliminary landscape plan, a fire prevention plan will be prepared per the City of Carlsbad Landscape Manual.
3.1.8 Updated Opinion of Probable Construction Costs
Based on the results of Tasks 3.1 .l through 3.1.5, an updated opinion of probable construction
costs will be prepared for the landscape and lighting components of the park. This will also
include an updated opinion of probable cost of the civil engineering components of the park.
3.2 Landscape and Site Lilshtina Construction Documents
3.2.1 Slope Revegetation Plans
Slope revegetation (planting and irrigation) construction documents will be prepared to
accompany the Final Mass Grading Plans.
3.2.2 Hardscape Construction Plans
Based on the approved Preliminary Site Design (Task 1.2) and Special Treatment Areas
Preliminary Design (Task 3.1.2) construction documents will be prepared including hardscape
plans, notes, details, and specifications for such items as the tot lot, ramp and stair, walkways
and pedestrian paving, monument sign, and fencing. Details for the softball field, basketball
court, soccer goals, group picnic shelter, drinking fountains, trash receptacles, bollards, fencing,
and picnic tables are assumed to be City of Carlsbad standards and will be incorporated into the
hardscape construction documents. These will also be shown as a part of the precise
grading/plot plans (Task 2.3).
3.2.3 Art Component
In coordination with the selected artist(s), develop installation details for the art component. Any
foundation and electrical details will be shown on the architect’s building plans if the selected
site(s) is associated with the buildings or terraces and on the site improvement plans if the
selected site(s) is associated with the park.
3.2.4 Planting Plans
Based on the approved preliminary planting plan, construction documents will be prepared
including planting plans, notes, details, and specifications.
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3.2.5 Irrigation Plans
Based on the approved preliminary irrigation plan, irrigation construction documents will be
prepared including plans, notes, details, and specifications. The irrigation system will be
designed to use reclaimed water.
3.2.6 Electrical and Lighting Plans
Based on the approved preliminary site lighting design and electrical distribution, construction
documents will be prepared for electrical service and park lighting.
3.2.7 Park Signage
The design of the park signage will include a monument sign at the northwest corner of
Poinsettia Lane and Ambrosia Lane, a secondary park entrance and directional sign near the
current end of Ambrosia Lane and 3-4 park information signs (same format, varied text
information). Exterior signage associated with the Community Building and restrooms will use a
similar design style, but will be included in the plans for those structures.
3.2.8 Final Opinion of Probable Construction Costs
Based on the designs prepared in Tasks 3.2.1 through 3.2.5 above, a final opinion of probable
construction costs will be prepared. The services include the initial preparation based on 90%
final drawings and documents and one update based on 100% final drawings and documents.
PART 4 HILLSIDE DEVELOPMENT PERMIT DOCUMENTATION
4.1 Hillside Development Permit AcWcation
A permit application, slope analysis, slope profiles, and project description/explanation will be
prepared based on the preliminary site plan, grading plan, landscape plan, and building plans
and elevations.
PART 5 ARCHITECTURAL DESIGN
5.1 Schematic Design Refinement
The schematic design refinement will be based on the concept design for the Community
Building, Maintenance Building, and Restroom Building prepared for the park master plan. In
conjunction with City staff, key functional relationships and operational procedures will be
reconfirmed and refined floor plan and concept elevations prepared. This will include, in conjunction with the landscape architect, exterior site plan and landscaping approaches and
coordination with the Fire Department to establish more detailed design techniques that will
guide further building design.
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5.2 Park Buildinas Desiun Development
The design development task will be based on the conclusions of schematic design and will
include the following items:
. Continue development of building design and programming analysis.
n Develop structural, HVAC, plumbing, and electrical systems.
m Complete preliminary code compliance analysis.
n Conduct preliminary review with plancheck agencies.
. Complete design development documents for City approval.
m Develop master plan development phasing alternatives (if required).
5.3 Updated Opinion of Probable Construction Costs
Based on the results of Tasks 5.1 and 5.2, an updated opinion of probable construction costs
will be prepared.
5.4 Park Buildinas Construction Documents
The construction document task will be based on the approved design development plans and
will include the following items:
= Prepare working drawings for City review and approval.
l Complete construction documents for bidding and construction.
= Engineering services to include structural, HVAC, plumbing, food service, and electrical
systems.
Final Opinion of Probable Construction Costs
Based on the final construction documents, a final opinion of probable construction costs will be
prepared. The services include the initial preparation, 90% final drawings and documents, and
one update based on 100% final drawings and documents.
5.6 Park Building Interior Design: Fixtures. Furnishings. and Equipment
The interior design task will parallel the stages of building design tasks and will include the
following items:
- Interior finishes including all furniture, artwork coordination, and interior planting information.
. Provide color boards.
. Provide all necessary documentation to facilitate purchasing and pricing by others.
. Participate in meetings with the Architect and Client (up to 16 total hours).
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PART 6 PARK FACILITIES BIDDING AND REQUEST FOR INFORMATION
(RFI) SERVICES
6.1 Mass Gradina and Site Improvements
The civil engineer will provide services to coordinate with the City’s Construction Manager
during the prebid process (RFls), bid process (RFls), review of final bid submittals for the mass
grading operations, and the installation of improvements as shown on the public improvement
plan (as they relate to the bid process only) and precise grading/plot plan.
PART 7 PROJECT PROGRESS AND COORDINATION MEETINGS
P&D, as prime consultant and in coordination with the City’s project manager, will schedule
regular project progress and coordination meetings throughout the course of the final design
work. These are expected on an average of every-other-week basis. The engineering project
manager, architect, and landscape architect are expected to attend most all meetings. Other
team members will attend meetings as necessary. We have assumed a total of 16 meetings
(2 meetings per month or 1 meeting every other week for 8 months) during the final design
portion of the project. Included in the fee are the work efforts associated with preparation and
distribution of meeting minutes and action items subsequent to each meeting and follow-up
coordination efforts with the members of the team.
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PROJECT UNDERSTANDINGS
Based on the previous work on the project site by P&D Consultants, the following are our
understandings and assumptions regarding this proposal. The scope of work, Section 2, also
included a description of the assumptions made.
1.
2.
3.
4.
5.
6.
The Conditional Use Permit (CUP) application documents will be based on the City’s
application checklist form but modified as outlined below.
a. The site plan will be an enlarged version (24”x36”) of the master plan site plan with
the General Information as indicated in A.1.a through A.1 .g, a table as indicated in
A.1.h. Also included will be Site Information as indicated in A.2.a through A.2.f. The
Site Information will use the master plan vegetation map for A.2.a.2 and utility
information as shown in the master plan.
b. The landscape plan will be an enlarged version (24”x36”) of the master plan
landscape plan with the location of each planting type identified. Specific information
about the prohibition of noxious and/or invasive species will be included.
c. The building elevation and floor plan will be enlarged (24”x36”) versions of the master plan floor plan and building elevations or a revised/updated floor plan and
elevation at the same level of detail. Specific notes or information about the location
and screening of mechanical equipment will be provided in lieu of a roof plan.
d. The constraints map will be an enlarged version of the master plan existing conditions map supplemented by a slope map indicating the 2540% slopes and
40%+ slopes.
The geotechnical conditions of the site will not require any unique (i.e. nonindustry-
standard) grading or slope stabilization measures. The proposed soils report described
in the scope will reference, as appropriate, the information contained in the Aviara Phase
III report and subsequent studies initiated by Hillman Properties for the park site area.
The topographic mapping prepared for the master plan process and at a scale suitable
for final engineering will be the basis for the grading plans. Certain field verification work
items are included in Task 1.3.
The existing boundary information based on the Aviara Phase Ill Final Map (Map No.
13434) and certificate of compliance filed by Hillman Properties/Aviara will be adequate
for all work under this contract.
Water and sewer service will be from lines extending from existing service in Ambrosia Lane and Poinsettia Lane. The previous master plan work has designed buildings and
restrooms at an elevation to allow drainage to the existing sewer line in Ambrosia Lane.
Although the community park master plan process has determined the layout of all the
park facilities, this has not been at a sufficient level of detail to immediately begin final
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7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
engineering. Tasks 1 .l through 1.6 under Design Support and Task 3.1 .I through 3.1.5
under Landscape Architecture and Lighting are intended to function as a design
development phase prior to beginning preparation of construction documents.
Excluded are services associated with preparing and processing right-of-way vacation
documentation for a portion of Ambrosia Lane at the cul-de-sac. The existing right-of-
way will remain with slope grading encroachment from the park development.
The water study, sewer study, and hydrology/hydraulic study will be based on the
previously prepared and approved studies as part of the Aviara Phase III project.
The preparation of the various design plans will be done recognizing that there will be
multiple separate plan review processes and two separate permits (i.e., one engineering
permit and one building permit).
The SWPPP will be prepared based on the current State of California requirements.
Revisions to the plan due to changed requirements or the actual construction phasing will
be handled as part of the Construction Support Services, with direction from the City of
Carlsbad. Services to prepare a SWPPP monitoring log, perform staff training, and
revise the SWPPP are excluded from the scope of work.
The location of the proposed l&inch steel water main and the 12-inch recycled water
main were determined based on the proposed development area. Neither of these
existing facilities will be relocated into any area outside of the proposed development
area, due to potential complications with the existing habitat and the lack of
environmental clearance.
It is assumed that the as-built improvement plans for Aviara Phase III, Unit 1 (Drawing
Number 341-5) can be used for this project. It is anticipated that some of the proposed
park improvements will be included on these plans as a construction change.
The title work required as part of the easement document preparation is assumed to be
provided as follows: one initial title report with backup documents and one update only at
the time the easement documents are approved by the City of Carlsbad.
Construction Analysts, Inc (CAI), at the request of the City of Carlsbad, will provide the services associated with the cost estimating for the project. It is assumed an initial
estimate of costs will be provided at the first submittal of the plans (DD-60%), an update
at the second submittal (DD-90%), and a final estimate at the final submittal (DD-lOO%,
final).
At the request of the City of Carlsbad, the specifications for the project will be done as
one package including the site work, building, fields, and landscape and irrigation. It is
also the request of the City of Carlsbad to put the project (i.e., site work and buildings)
out to bid as one package.
All of the utilities within the park site are considered to be the same as utilities in the public right-of-way. Therefore, no easements are required except for the water mains
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(&inch and ISinch) and recycled water main (12-inch). These easements are
anticipated since CMWD is considered a separate entity from the City of Carlsbad.
17. The fee proposal for incorporating the art component (Tasks 3.1.3 and 3.2.3) is based on
60 hours of work effort by the landscape architect. If additional time is required to
complete the task, this will be an additional service.
18. A separate set of construction documents for the Slope Revegetation (Task 3.2.1) will be
required to accompany the Final Mass Grading Plans. These plans will address the
major manufactured slopes only. The landscape and irrigation for the rest of the site will
be covered by Tasks 3.2.4 and 3.2.5.
19. The attached rate schedule will be changed only at the end of each calendar year.
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FEE PROPOSAL
Description Resp. Fee Subtotals
PART 1
1.1
1.2
1.3
1.4
1.5
1.6
PART 2
2.1
2.1.1
2.1.2
2.1.3
2.1.4
2.1.5
2.2
2.2.1
2.2.2
2.2.3
2.2.4
2.2.5
2.3 2.4
2.5
DESIGN SUPPORT
Conditional Use Permit
ACAD Validation
Preliminary Site Design
Supplemental Topography and Site Data
Geotechnical Investigation
Updated Concept Grading Plan and
Earthwork Analvsis
P&D $ 6,800
P&D 2,100
P&D 6,300
P&D 6,600
GI 14,200
P&D 4.500
. ,, .., ‘.
~~~~~~~~~~~~~~ ;, ,:i::: l :l.‘;.,z. _;;,,;;: ‘; y :
‘c:)_ < .,. .__,._ I: ,,
; “’ ~~~~~,
CIVIL ENGINEERING
Public Grading and Erosion Control Plans
Final Mass Grading Plans
Hydrology/Hydrologic Study
Backbone Storm Drain Plans
National Pollution Discharge Elimination
System (NPDES) Mechanical Erosion Control Plans
Subtotal
Public Improvement Plans Public Street and On-Site Water Main
Improvement Plans
Poinsettia Lane Improvement Plan
Construction Change
Water Study
Sewer Study
Transmission Main Improvement Plans
(18-Inch Steel Domestic Water Main and
12-Inch Recycled Water Main)
Subtotal
Precise Grading/Plot Plans Dry/Franchise Utility Design
Final Opinion of Probable Construction
costs
P&D
P&D
P&D
P&D
P&D
P&D
P&D
P&D
P&D
P&D
P&D
PP
CAI
$28,500
10,000
7,800
5,000
9.600
$60,900
$14,600
5,000
4,800
3,500 17,000
$44,900
$50,700
7,500
5,000
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Description Resp. Fee Subtotals
2.6
2.6.1
2.6.2
2.6.3
2.7 ^ :
PART 3
3.1
3.1.1
3.1.2
3.1.3
3.1.4
3.1.5
3.1.6
3.1.7 3.1.6
3.2
3.2.1
3.2.2
3.2.3 3.2.4
3.2.5
3.2.6 3.2.7
3.2.8
Mapping Services
Easement Quitclaim
Water Easements
Title Reports
P&D $ 2,500
P&D 7,000
FAT 1,500
Subtotal $11,000
Project Specificatjons .,, ,.:. 1
:. ‘Y..
P&D
LANDSCAPE ARCHITECTURE AND
SITE LIGHTING
Preliminary Design/Design Development
Preliminary Landscape Plans
Special Treatment Areas Preliminary
Design
Art Component Preliminary Design
Preliminary Irrigation Design
Preliminary Electrical and Site Lighting
Design
Water Conservation Plan
Fire Prevention Plan
Updated Opinion of Probable Construction
Costs (Landscape and Civil) Subtotal
Landscape and Site Lighting Construction
Plans
Slope Revegetation Plans
Hardscape Construction
Art Component Planting Plans
Irrigation Plans
Electrical and Lighting Plans
Park Signage
Final Opinion of Probable Construction
costs
Subtotal
P&D $ 3,800
P&D 9,780
P&D 3,080
SA 2,000
ILAZ 10,000
P&D 2,450
P&D 2,760
CAI 4,950
$38,900
P&D
P&D
P&D
P&D
SA
ILAZ
CAI
$ 7,280
9,240
2,620
6,880
4,500
10,000
3,150
2,030
P&D Consultants, Inc. 999763-0022 Page A-15 City of Carlsbad
Zone 19 Community Park
Description Resp. Fee Subtotals
PART 4 HILLSIDE DEVELOPMENT PERMIT
DOCUMENTATION
4.1
‘if
Hillside Development Permit Application P&D :. s ._ : : : : : .-; :, : $ 5,300
:y ‘. ,.:C’ %.
..” ~.surer~~~~~~p~rr~~~~: :___: .j:i :,.:, ^,. ,,., j;.,‘, ;1’,:.;;::. I’..; ,:,*. q#j@ :. !“,,,
._.
PART 5
5.1
5.2
5.3
5.4
5.5
ARCHITECTURAL DESIGN
Schematic Design Refinement
Park Buildings Design Development
Updated Opinion of Probable Construction
costs
Park Buildings Construction Documents
Final Opinion of Probable Construction
costs
$12,600
48,500
3,300
109,100
2,300
5.6
:.
Park Buildings Interior Design i:
:
c ,___ .:’
:
28,400 -
PART 6 PHASE 1 PARK FACILITIES BIDDING AND REQUEST FOR INFORMATION
(RFI) SERVICES
6.1 ,I.. ‘Y :j ‘;
Grading and Site Improvemen@ P&D : .’ $ yoo ,. :^,, ^ .:qgiigj@g~. p#@pg~ jj: / j -I:;: i^; : .::; :;; ij ,:;,.;lil~ ;, :_i < : .: ,. ” ;; .;,; .f;&&$ “i,.“. ,! ;-‘:c .’
PART 7 PROJECT PROGRESS AND $ 38,000
COORDINATION MEETINGS
Reimbursable Cost Budget ‘/’ .I,.( .., i:;,’ ,,. ^ ; . . ;l ‘: .: I ,. ,_ : ,< ._! _,, 2; ! ; .: ..,:‘:.‘,y i y’,: ‘., “_ ._,. ,, :,:i:
P&D Consultants, Inc.
999763-0022
Page A-16 City of Carlsbad
Zone 19 Community Park
PWPropR19Rl Ccont-exh-a 31
RATE SCHEDULE
P&D CONSULTANTS, INC.
CIVIL ENGINEERING AND LANDSCAPE ARCHITECTURE
PRINCIPALS
Principal
Project Director
PROJECT MANAGERS
Sr. Project Manager
Project Manager
ENGINEERS
Project Engineer
Sr. Engineer
Engineer
Sr. Design Engineer
Design Engineer
Sr. Designer
Designer
Sr. DrafterKADD Operator
Drafter/CADD Operator Engineering/Mapping Technician
PLANNERS
Project Planner
Sr. Planner
Planner
Sr. Planning Technician
Planning Technician
Mapping Technician
$/HOUR $/HOUR
$185
$140
SURVEYORS
Director of Surveying
Survey Crew (Two-Man) Survey Crew (Three-Man)
$145
$149
$210
$140
$130
$120
$100
$95
$90
$80
$90
$80 $70
$65
$60
ENVIRONMENTAL
Project Environmental Director
Project Environmental Analyst
Project Manager
Sr. Envir. Analyst/Specialist
Environmental Analyst/Specialist
Sr. Researcher
Researcher/Technician
$160
$115
$110
$90
$75
$70
$60
LANDSCAPE ARCHITECTS
Project Landscape Architect
Landscape Architect
Staff Landscape Architect
$115
$90 $70
$110
$100
$90
$75
$65
$60
GRAPHICS
Sr. Graphics
Graphics $70
$60
OTHER STAFF
Word Processing
Administrative Support $60
$60
P&D Consultants, Inc.
999763-0022
Page A-l 7 City of Carlsbad
Zone 19 Community Park
PlAiPmplZl9lZl9-cork-exh-a
GEOTECHNICS INCORPORATED
GEOTECHNICAL ENGINEERING
$/HOUR $/HOUR
Principal Engineer/Geologist
Senior Engineer/Geologist
Project Engineer/Geologist
Staff Engineer/Geologist
Expert Testimony (minimum 4 hours)
Engineering Technician
Engineering Technician equipped
with Field Vehicle and Nuclear
Density Gage for Earthwork Testing
Engineering Technician Supervisor
Draftsperson
Word Processor
Technical Assistant
Accountant
Registered Special Inspector
Materials Technician, ACI Registered
$135
$100
$85
$75 $250
$55
$65
$70
$50
$45
$45
$50
$60
$55
Refraction Seismograph
Inclinometer Monitor
Pneumatic Pierometer/Settlement
Monitor
Photo lonization Detector
Field Vehicle
Nuclear Density Gage
Coring Machine
Hazardous Gas Safety Monitor
NTD ARCHITECTS
ARCHITECTURAL DESIGN
$/HOUR
Principal
Project Architect
Project Designer
Specification Writer
Construction Administrator
$155
$100
$100
$125
$100
Architect
Job Captain
Senior Draftsperson
Draftsperson
Clerical
Principal
SWEENEY & ASSOCIATES, INC.
IRRIGATION DESIGN
$/HOUR $/HOUR
$90 AutoCAD Designer
$100
$100
$100
$25
;:
$50
$25
$/HOUR
$95
$90
$75
$70
$50
$70
P&D Consultants, Inc.
999763-0022
Page A-18 City of Carkbad
Zone 19 Community Park
PIAlProplZl9/Z19-cant-exh-a
POWER PLUS
UTILITY DESIGN
$/HOUR
Principal/Project Manager
Project Manager
$110
$90
Project Assistant
AutoCAD Drafting
Principal
Senior Associate
Associate Engineer
Senior Estimator
Staff Estimator
ILA + ZAMMIT ENGINEERS
ELECTRICAL ENGINEERING
$/HOUR
$150
$95
$75
Electrical Designer
CAD Operator
Word Processor
CONSTRUCTION ANALYSTS, INC.
COST ESTIMATING
$/HOUR $/HOUR
$85 75
Document Production $35
$/HOUR
$70
$55
$/HOUR
$65 $50
$40
REIMBURSABLE EXPENSES
Handling Fee*
Mileage
Reproduction Single Sided
Reproduction Two Sided
15.00%
$0.325/Mile
$O.O8/Copy
$0.11 /copy
Visual Simulation/Hour $30 CADD/Computer Time/Hour $30 Deliveries/Hour $35 Reproduction, 11 xl 7 /Copy $0.27/Copy
* Includes report printing/reproduction, graphic aids, travel (airfare, meals, etc.), fees by
governing bodies, computer services, photography, postage, telephone/fax and delivery.
Amounts are due and payable within 30 days of the date of the invoice. Past due accounts will
have a finance charge of 1.25% per month compounded.
All rates may be subject to change at such time as adjustments are made as a result of
agreements, salary adjustments, and increased business expenses.
P&D Consultants, Inc. 999763-0022 Page A-19 City of Carlsbad
Zone 19 Community Park
P/AlProp/Z191219-cont-exh-a 34.
tr , I I
ID 6 TaSkName
1 q iPART’““““” USE PERMIT AND DESIGN SUPPChT __ __ .__ __ ._ _ .____. __ _ . _... _ -. .__.. ._ __ ._ _.. __ __ __ _... __ __ 1.1 Conditiil usa Permit Plans
_ ..- ..__.._. _ .._ ,____..__.
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0dayS; Tua4/18/02i Tue416#2
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P&D address Cii comma& (Final)
25 I
I City procxssing and signatures
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65 / ParkBukrsngsconsfrudionDocumentsApproved
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36