HomeMy WebLinkAbout2001-07-24; City Council; 16279; Parks Maintenance Service AgreementCITY OF CARLSBAD - AGENDA BILL
AB # rb ! 279 TITLE:
MTG. 7 -34-o 1 AMENDMENT AND EXTENSION OF
DEPT. Hd?
CITY ATTY
DEPT. PCH PARKS MAINTENANCE SERVICE AGREEMENT CITY MGR.~
RECOMMENDED ACTION:
Staff recommends Council adopt Resolution No. $01 -&/I, amending and extending the
agreement with Ponderosa Landscape Inc. for the provision of parks maintenance services.
ITEM EXPLANATION
The Public Works Department is responsible for maintaining the various park facilities and City
office landscape locations throughout the City. Public Works has determined that the use of a
contractor to provide basic maintenance services allows a higher level of service overall with
increased staffing at major park sites.
I With the addition of several new locations requiring grounds maintenance, and the increased
cost of maintaining all areas (e.g., energy costs), payments to the contractor have increased
beyond 25% of the original agreement pricing. This places the approval of additional
amendments and extensions beyond the approval authority of the City Manager. With the
approval of the attached amendment, monthly payments to the contractor will rise to $10,781.80
per month. Please see Exhibit “A” to the amendment for details of pricing and areas covered by
the agreement.
I FISCAL IMPACT
No unbudgeted impact is expected. These services are a planned part of the Public Works
annual budget.
EXHIBITS
Resolution No. $OO/ -a//
Ratification of Extension and Amendment No. 4 to Agreement
for Parks Maintenance Services (Ponderosa Landscape, Inc.)
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RESOLUTION NO. 2001-211
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, APPROVING AN EXTENSION AND AMENDMENT TO AN
AGREEMENT WITH PONDEROSA LANDSCAPE, INC..
WHEREAS, the City of Carlsbad requires the services of a parks maintenance contractor, and;
WHEREAS, due to additions of areas maintained and increasing costs of operations, contract
payments to the current contractor will exceed the level of City Manager approval; and
WHEREAS, Ponderosa Landscape, Inc. is our current parks maintenance contractor:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows:
1. The Mayor of the City of Carlsbad is hereby authorized to execute the attached ratification of
amendment and extension to the original agreement with Ponderosa Landscape, Inc..
2. The Purchasing Officer is hereby authorized to encumber funds in the amount necessary to
match approved expenses.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of
Carlsbad held on the 24th day of July , 2001, by the following vote, to wit:
AYES: Council Members Lewis, Kulchi
NOES: None.
ABSENT: None.
.
ATTEST:
(SEAL) /
RATIFICATION OF EXTENSION AND AMENDMENT NO. 4 TO AGREEMENT FOR
PARKS MAINTENANCE SERVICES
PONDEROSA LANDSCAPE INC.
This Ratification of Extension and Amendment is entered into the 1st day of
August ) 2001 but effective as of the IS’ day of July, 2001, ratifying the extension
and amending the Agreement dated July 15, 1998, by and between the City of Carlsbad, a
municipal corporation, hereinafter referred to as “City” and Ponderosa Landscape Inc.,
hereinafter referred to as, “Contractor” br parks ,maintenance se&es.
RECITALS
WHEREAS, the Agreement, as amended, expired on June 30, 2001, and the
Contractor continued to work on needed services without benefit of agreement; and
WHEREAS, the City and Contractor desire to ratify the extension of the term of
the Agreement and any amendments thereto for a period of one (1) year ending on June 30.
2002, and
WHEREAS, the Agreement, identified a scope of work which includes the work
described in the original agreement and three pretious amendments; and
WHEREAS, the parties to the Agreement desire to alter the scope of work as
follows: increase fees by 5% for current work locations; and
WHEREAS, a supplemental scope of work and fee schedule have been
negotiated and agreed to between the parties and is attached hereto and incorporated herein by
reference as Exhibit “A” Scope of Services and Fee; and
WHEREAS, the City and Contractor desire to ratify any amended scope of work
already performed;
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor hereby agree as follows:
1. The retroactive extension and amendment of the Agreement is ratified.
2. The term of the Agreement shall end on June 30,2002,
Revised 02/04/00
3. Contractor shall protide services as outlined on the attached Exhibit “A”.
4. City shall pay Contractor for all work associated with Paragraph 1 above, on a
time and materials basis not-to-exceed a total of $ 10,781.80 per month. Contractor shall
provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours
performed, hourly rates, and related activities and costs for approval by City.
5. All other provisions of the Agreement and any amendments thereto shall
remain in full force and effect.
6. All requisite insurance policies to be maintained by the Contractor pursuant to
the Agreement and any amendments thereto shall be extended to include coverage for the
extension period.
Acknowledged and Accepted:
CONTRACTOR:
PONDEROSA LANDSCAPE INC.
(sign here)
i%tH nblrcvL
@r&name/title) h
I
ATTEST:
Ausust 1. 2001
DATE
(Proper notarial acknowledgment of execution by Contractor must be attached.
Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer
must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.)
APPROVED AS TO FORM:
Revised 02/04/00
Exhibit “A” Scope of Services and Fee
As of July 1, 2001, monthly fees for maintenance of City parks and facilities are as
follows:
City Hall and Cole Library $1,504.00
Hardina Comm. Center $225.00
Hosp Grove
Hoso Grove Nature Trail
Jefferson Duck Area
Oak Park
Pi0 Pica
Larwin Park
Senior Center
Car Countrv Park
Rotary Park
Maxton Brown Park
Community Development Office
$106.00
$122.00
$123.00
$62.00
$80.00
$106.00
$1,257.00
$433.00
$247.00
$218.00
$327.00
City Hall and Cole Library Eucalyptus Tree Pruning
Scanlon House
$466.80
$183.00
Carillo Slopes $3,165.00
Faraday Building $891 .OO
Water District Properties (unchanged) $1,266.00
MONTHLY TOTAL $10.781.80
Revised 02/04/00
State of California
County of
On
per
0 personally known to me
@proved to me on the basis of satisfactory
evidence
to be the person(s) whose name(s) aare
subscribed to the within instrument and
acknowledged to me that &&he/they executed
the same in his/her/their authorized
by hi&her/their
t the person(s), or
the person(s)
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date:
Signer(s) Other Than Named Above:
Number of Pages:
Capacity(ies) Claimed by Signer
Signer’s Name:
0 Individual
q Corporate Officer - Title(s):
Cl Partner - 0 Limited 0 General
0 Attorney in Fact
0 Trustee
ci Guardian or Conservator
0 Other:
Signer Is Representing:
Top of thumb here
0 1999 National Notary Assocsatm - 9350 De Soto Ave.. P.O. Box 2402 - Chatswath. CA 91313-2402 * w.nationalno~ry.q Prod. No. 5907 Reorder: Cal, T&Free 1-800-876-6827
Personnel List Page 1 of 1
CAI NORNIA CONTRACTORSSTATE- I ICrMfr MCRn
Contractor License # 328484
Click on the person’s name to see a more detailed page of information on that person.
Name Title
POTTER, MAGARET I VICE PRESIDENT
BLACK, BRET JR RMOIP
WHITEGIVER, BRUCE VICE
LANSING PRESIDENT
Association
Date
Disassociation Class More
Date Class
07/01/1977
12/03/1976 C27
08/12/1985
License Number Request ’ Contractor Name Reauest Personnel Name Reauest
Salesperson Request Salesperson Name Request
http://www2.cslb.ca.gov/iXpress/CSLB-Library/.../Personnel+List.DML?LicNum=++32848 7/2/2001 7