HomeMy WebLinkAbout2001-07-24; City Council; 16282; Reimbursement for Construction of Traffic SignalsCITY OF CARLSBAD - AGENDA BILL
4B# 1 b , qK> TITLE: APPROPRIATION OF FUNDS AND
AUTHORIZATION OF REIMBURSEMENT TO CONTINENTAL
uITG. JULY 24.2001 RANCH, INC. AND GVP CONSULTANTS FOR THE
CONSTRUCTION OF TRAFFIC SIGNALS.
IEPT. ENG PROJECTS NO. 36441,35871,38591 CITY MGR. ti
RECOMMENDED ACTION:
Adopt Resolution No. 200 I-213 appropriating $159,500 from the Public Facilities Fee
(PFF) fund and authorizing the Finance Director to reimburse Continental Ranch, Inc. $351,676 for
the installation of traffic signals at the Palomar Airport Road and Melrose Drive, Alga Road and
Melrose Drive and Poinsettia Lane and Melrose Drive intersections, and pay GVP Consultants
$3,000 for reimbursable auditing expenses.
ITEM EXPLANATION:
Circulation Mitigation measures B.2.d, B.l .b and B.2.e of the Zone 18 Local Facilities Management
Plan (LFMP) require the construction of traffic signals at the Palomar Airport Road and Melrose
Drive, Alga Road and Melrose Drive, and Poinsettia Lane and Melrose Drive intersections. Palomar
Airport Road, Melrose Drive, Alga Road and Poinsettia Lane are all Circulation Element Streets, and
all three traffic signals are included in the City’s Capital Improvement Program (CIP). Therefore
Continental Ranch, Inc. is eligible for reimbursement for the construction and related costs.
FISCAL IMPACT:
Palomar Airport Roadhlelrose Drive
On June 27, 1997, Continental Ranch, Inc. awarded a contract to Sim J. Harris Company including
the amount of $105,629 for the construction of a traffic signal at the Palomar Airport Road and
Melrose Drive intersection. Subsequent change orders increased the contract amount to $109,994.
A qualified auditing engineer, GVP Consultants, was retained by the Engineering Department to
review and analyze the reimbursable expenses. The audit report makes allowances for non-labor
and non-materials reimbursable costs for design, project management, mobilization, plancheck,
inspection and bonding. GVP Consultants advised that reimbursable expenses for the traffic signal
total $129,902. Through the CIP, the City Council appropriated $125,000 in Public Facility Fee
(PFF) funds for the installation of this traffic signal, which is the maximum reimbursement allowed,
as stated in the Zone 18 LFMP. No additional appropriations are required as shown in Table 1
below.
Page 2 of Agenda Bill No. ha---
Audited cost of signal
Reimbursement disallowed
Maximum reimbursement
Audit fee
Total project cost
$129,902
$5,902
$124,000
Current appropriations $125,000
Additional aoorooriations reauired $0
Alga Roadblelrose Drive
On April 6, 1998, Continental Ranch, Inc. awarded a contract to Lekos Electric, Inc. in the amount of
$94,300 for the construction of a traffic signal at the Alga Road and Melrose Drive intersection. A
change order increased the contract amount to $95,050. The GVP Consultants audit report
indicates $112,254 of reimbursable expenses for this traffic signal after allowing for non-labor and
non-material expenses. The City Council appropriated $110,000 in PFF funds for the construction
of this traffic signal, which is the maximum reimbursement allowed, as stated in the Zone 18 CFMP.
Current appropriations are not sufficient; an additional $39,500 shoutd be appropriated as shown in
Table 2 befowl
Table 2 ,:‘I: ,;!
,. :: ,,$ ?
Audited cost of signal
Reimbursement disallowed
Maximum reimbursement
Audit fee
Total project cost
$112,254
$3,254
$109,000
$1,000
$110,000
Current appropriations
Additional appropriations required
$70,500
$39,500
Poinsettia Lane/Melrose Drive
On March 23, 1999, Continental Ranch, Inc. approved an additional change order to the contract
with Lekos Electric, Inc. in the amount of $93,000 for construction of a traffic signal at the Poinsettia
Lane and Melrose Drive intersection. A subsequent contract with Sim J. Harris increased the total
for the Poinsettia Lane/Melrose Drive traffic signal to $100,488. The GVP Consultants audit report
indicates $118,676 of reimbursable expenses for this traffic signal after allowing for non-labor and
non-material expenses. The CIP budget contains $125,000 in 2005-2010 for the construction of this
traffic signal. Staff recommends that $119,676 of PFF funds be appropriated in the current year for
this traffic signal as shown in Table 3 below.
Page 3 of Agenda Bill No. &,a=-
IAudited cost of signal $118,676 1
Reimbursement disallowed
Maximum reimbursement
Audit fee
Total project cost
Current appropriations
Additional appropriations required $119,6%
ENVIRONMENTAL REVIEW:
The City Council certified the Ranch0 Carillo Master Plan EIR 91-04 Mitigation and ,Monitoring
Program on July 27, 1993. The traffic signals were installed pursuant to the Mitigation and
Monitoring Program.
EXHIBITS:
1.
2.
Location Map.
Resolution No. m I- a 14 appropriating $159,176 from the Public Facilities Fee
(PFF) fund and authorizing the Finance Director to reimburse Continental Ranch, Inc.
$351,676 for the installation of traffic signals at the Palomar Airport Road and Melrose Drive,
Alga Road and Melrose Drive and Poinsettia Lane and Melrose Drive intersections, and pay
GVP Consultants $3,000 for reimbursable auditing expenses.
LEGEND
TRAFFIC SIGNAL L OCA T/O/W
NOT TO SCALE Cl,-, OF ENCINITAS
PROJECT NAME LROJEC; EXHIBIT
TRAFFIC SIGNAL REIMBURSEMENT FOR CONTINENTAL HOMES AT PALOMAR AIRPORT RD. & MEL;ROSE DR., ALGA RD & Yy85
MELROSE DR. AND POINSETTIA LN 6 MELROSE DR. 3&7-1 I
w BY: SCOTT EVANS. CARL~~~A~ ENGINEERING DEFT 6/18/01 c: \CARM\~AN PEsKi\3644-I k 3587-t.DwG
RESOLUTION NO. 2001-214
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE APPROPRIATION
OF FUNDS AND REIMBURSEMENT TO CONTINENTAL RANCH,
INC. AND GVP CONSULTANTS FOR THE CONSTRUCTION OF
TRAFFIC SIGNALS. PROJECTS NO. 36441,35871,38591
WHEREAS, installation of traffic signals at the intersections of Palomar Airport Road and
7 Melrose Drive, Alga Road and Melrose Drive, and Poinsettia Lane and Melrose Drive were
8 mitigation measures of the Zone 18 Local Facilities Management Plan (LFMP); and
9 WHEREAS, the financing matrix of the Zone 18 LFMP indicated that reimbursements
10 would be paid through appropriated Public Facilities Fee (PFF) funds; and
11 WHEREAS, Continental Ranch, Inc. installed said traffic signals; and
12 WHEREAS, Continental Ranch, Inc. requests reimbursement in the amount of $360,832
,3 for the installation of said traffic signal: and
WHEREAS, an audit was conducted for a reimbursable fee in the amount of $3,000 and 14
the Public Works Director approves total reimbursement including the audit fee in the amount of
15 $354,676: and
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WHEREAS, there is currently $195,500 available for reimbursement in the City’s Capital
Improvement Program (CIP) through Public Facilities Fees (PFF) for the installation of said traffic
l8 signals, referenced as CIP Projects No. 36441 and 35871; and
19 WHEREAS, the Public Works Director requests that the City Council authorize the
XI Finance Director to reimburse Continental Ranch, Inc. in the amount of $351,676 for the
21 installation of said traffic signals and reimburse GVP Consultants in the amount of $3,000 for
auditing expenses. 22
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26 reimburse Continental Ranch, Inc. for the installation of traffic signals at the intersections of
I NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
’ California, as follows:
1. That the above recitations are true and correct.
2. That adequate funds are available in the City’s Capital Improvement Program to
27 Palomar Airport Road and Melrose Drive, Alga Road and Melrose Drive and Poinsettia Lane and
28 Melrose Drive.
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3. That the Finance Director is hereby authorized to appropriate funds from the PFF
fund in the amount of $39,500 to the Alga Road/Melrose Drive traffic signal account (Project No.
35871) and $119,676 to the Poinsettia Lane/Melrose Drive account (Project No. 38591).
4. That following the appropriation of funds the Finance Director is hereby authorized
to reimburse Continental Ranch in the amount of three hundred fifty-one thousand, six hundred
seventy six dollars ($351,676) for the installation of traffic signals at the intersections of Palomar
Airport Road and Melrose Drive, Alga Road and Melrose Drive, and Poinsettia Lane and Melrose
Drive.
5. That following the appropriation of funds the Finance Director is hereby authorized
to pay the auditing engineer, GVP Consultants the amount of three thousand dollars ($3,000) for
reimbursable auditing costs in connection with traffic signals at the intersections of Palomar
Airport Road and Melrose Drive, Alga Road and Melrose Drive, and Poinsettia Lane and Melrose
Drive.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council II held on the 24th day of July , 2001 by the following vote, to wit:
lchin, Finnila, Nygaard, and Hall.
LORRAINE M. WOl)D, City Clerk (SEAL)
I n