HomeMy WebLinkAbout2001-08-07; City Council; 16310; Processing & Funding City Capital Projectswo > a0 aa a
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CITY OF CARLSBAD -AGENDA BILL
AB# I(59310 TITLE:
ONSULTANT SERVICES TO ASSIST WITH PROCESSING
CITY CAPITAL PROJECTS AND COORDINATION WITH
OUTSIDE AGENCIES
DEPT. HD. d
CITY ATTY. & ’
CITY MGRa
RECOMMENDED ACTION:
That the City Council AUTHORIZE the Mayor to execute agreements with Dawson West, McCabe
and Company, and Fox and Sohagi to assist the City with various aspects of processing and funding
City capital projects. AND ADOPT REISOLUTION NO. 2001-243.
ITEM EXPLANATION:
The current Federal and State regulatory environment entails significant processing issues for City
capital projects. There are frequently multiple layers of review and permitting through different
agencies, such as the U.S. Fish and Wildlife Service, the California Department of Fish and Game,
the Army Corps of Engineers, the Regional Water Quality Control Board, and the California Coastal
Commission. In some cases there are conflicts or inconsistencies between the laws and
requirements of the different agencies. The City is currently faced with these processing issues on
almost every project, and staff does not foresee relief in the immediate future.
At the same time, the City is embarking on the most ambitious Capital Improvement Program in its
history. An unprecedented number of projects are to be constructed in the next five years to satisfy
both Growth Management requirements and citizen desires. Many of these projects are large,
complex and expensive. Timing is also an important factor, and most projects have aggressive
schedules for completion. A staff committee called the Future Park and Road Organizing Group
(FPROG) has been formed to expedite these larger, more complex projects. Given the list of
projects and the intricacies of their processing and funding, the FPROG committee has requested
outside help in order to keep the projects on schedule and within their budgets. This agenda bill is
the result of that request.
Staff has been in contact with three firms who provide the different types of services needed at this
time. FPROG is recommending that all three be retained. The City has had positive experiences
with the principals of the firms, and they are uniquely positioned to be able to assist the City at this
time. Dawson West consults on federal matters and is headed by former Congressman Ron
Packard. McCabe and Company consults on state matters, particularly items relating to the
California Coastal Commission. Susan McCabe is a former Coastal Commissioner. Fox and Sohagi
is a law firm specializing in environmental matters. Margaret Sohagi has assisted the City in the
past, and the City Attorney has recommended retaining her for continued assistance.
It is recommended that the City enter into retainer agreements with these firms in order to have their
assistance on multiple projects as the need arises. Initially we would anticipate having the firms
assist the City in determining whether final federal approval of the Habitat Management Plan (HMP)
can be achieved. Legislative solutions would receive early consideration because they do not
require the City to exhaust its administrative remedies. Whether or not the HMP is approved, staff
anticipates that the assistance of the firms will be needed on permitting individual projects. In
addition to assistance in permit processing, the firms would be expected to assist with federal and
state funding for qualifying projects. A few of the larger projects are shown in the table below along
Nith their approximate value. The magnitude of these projects shows that the judicious use of consultants to ensure project success is a worthwhile investment.
PAGE 2 OF AGENDA BILL NO. ! /g ! 3 1 0
Project Approximate Value
FISCAL IMPACT:
If the City Council approves the recommendation, standard consultant agreements, approved as to
form by the City Attorney, will be executed for fixed cost retainers. The cost of the Dawson West
services would be $103,000 per year. The cost of the McCabe and Company Services would be
$45,000. The cost of the Fox and Sohagi services would be $25,000. Funding is available from the
various project budgets listed above.
EXHIBITS:
1. Resolution NO. 200 I.243
2. Information Regarding Consultants
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RESOLUTION NO. 2001-243
CONSULTANT SERVICES TO ASSIST WITH PROCESSING
CITY CAPITAL PROJECTS AND COORDINATION WITH
OUTSIDE AGENCIES
WHEREAS, the City of Carlsbad requires the assistance of outside consultants
on the processing of state and federal permits for City capital projects; and
WHEREAS, the City is familiar with consultants who possess unique experience
and expertise to provide the needed assistance; and
WHEREAS, Dawson West possesses expertise in federal matters; and
WHEREAS, McCabe and Company possesses in state matters, particularly the
Coastal Commission; and
WHEREAS, Fox and Sohagi is a law firm specializing in environmental matters
for public agencies.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the Mayor is hereby authorized to enter into standard City consulting agreements with Dawson West, McCabe and Company, and Fox and
Sohagi.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Carlsbad on the 7th day of Auqust 2001, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Nygaard and Hall.
NOES: None.
ABSENT: Council Member Finnila.
ATTEST:
k&&b
~RAl~~OOl&&y Clerk
(SEAL)
EXHIBIT 2
INFORMATON REGARDING CONSULTANTS
Name and Address of Firm 1 Principals
Dawson & Associates/Dawson West
220 West Grand Avenue
Escondido, CA 92025
(760) 737-2606
Hon. Ron Packard
Clyde A. Romney
Donald J. Polese
McCabe and Company
1215 K Street, Suite 2005
Sacramento, CA 95814
(916) 552-2666
Susan McCabe
Fox and Sohagi, LLP
10960 Wilshire Boulevard, Suite 1270
Los Angeles, CA 90024-3702
(3 10) 444-7805
Margaret Moore Sohagi
Deborah J. Fox
Joseph H. McDougall
Sarah M. Makowski