HomeMy WebLinkAbout2001-08-07; City Council; 16315; Request Travel to MER 2001 ConferenceCITY OF CARLSBAD - AGENDA BILL
AB # kv315 TITLE:
MTG. 8/7/01 REQUEST FOR OUT OF STATE TRAVEL
TO PARTICIPATE IN MER 2001 CONFERENCE DEPT. RECORDS CITY MGR.=
RECOMMENDED ACTION:
Adopt Resolution No. &Ol- 2 y 7 approving out of state travel for the Assistant City
Clerk to participate in the Managing hlectronic Records (MER) 2001 Annual Conference
in Chicago, Illinois.
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ITEM EXPLANATION:
The Assistant City Clerk has been invited to participate as a speaker in the MER 2001
Annual Conference, in Chicago, Illinois, September 23-26,200l. As project manager for
the City’s DMS, she has been requested to participate on a panel to discuss the City of
Carlsbad’s Document Management System (DMS) and document conversion project.
In accordance with Council Policy, staff requests approval for out of state travel for the
Assistant City Clerk to participate in the MER 2001 Annual Conference, in Chicago,
Illinois.
1 FISCAL IMPACT:
When the Records Management Department budget for fiscal year 200 l-02 was-prepared,
staff did not know that that this invitation would be received, and did not include this
conference in the travel budget. Payment of the $1,695 registration fee, will not be
required, due to participation as a speaker. However, costs for travel, lodging, and meals
will need approval. Costs for attendance at this conference will be approximately $2,000.
Funds for these expenses are available in the Records Management budget.
EXHIBITS:
1. Resolution No. &Xl-d 4 2 approving out of state travel for the Assistant City Clerk
to participate in the MER 2001 Annual Conference, September 23-26,2001, in Chicago,
Illinois.
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RESOLUTION NO. 2001-247
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, APPROVING OUT OF
STATE TRAVEL FOR PARTICIPATION IN THE MER 2001
CONFERENCE IN CHICAGO, ILLINOIS
WHEREAS, the Assistant City Clerk has been invited to speak at the MER 200 1 Conference,
regarding the City’s Document Management System and document conversion project; and
WHEREAS, the City Council concurs with staffs request to authorize out of state travel for the
Assistant City Clerk to attend and participate in the Managing Electronic Records (MER) 2001 Annual
Conference in Chicago, Illinois.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Carlsbad, as
follows:
1. That the above recitations are correct.
2. That out of state travel is hereby authorized, in accordance with City policy, for the Assistant
City Clerk to attend the MER 200 1 Conference in Chicago, Illinois, September 23-26, 200 1.
1 held
3. That the City Council hereby approves the expenditure of $2,000, from the Records
Management budget to cover the associated travel costs for this conference.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City Counci
on the 7th day of Auqust , 2001, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Nygaard and Hall.
NOES None.
ABSENT: Council Member Finnila.
(SEAL)