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Home My WebLink About2001-09-18; City Council; 16358; I-5 at Car Country Re-Landscape ProjectCITY OF CARLSBAD -- AGENDA BILL AB# I(,,358 TITLE : DEPT.HD. MTG. 9/l 1101 AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE CITY DEPT: REC I-S/CAR COUNTRY RE-LANDSCAPE PROJECT RECOMMENDED ACTION : Adopt Resolution No. aLao\- a%5 approving plans and specifications and authorizing the City Clerk to advertise for bids for the l-5 Car Country Re-Landscape Project, Project No. 38355. ITEM EXPLANATION : On November 16, 1999, the City Council, after reviewing several alternatives, directed staff to proceed with processing the I-5/Car Country Re-landscape project. This project involves removal of 23 existing Pepper Trees, planting of 59 new trees (Palms, Pines, and Sycamores) and 16 new shrubs, installation of irrigation, and a 5 year maintenance period. The project area is along the east side of Interstate 5 fronting Car Country Carlsbad within the Caltrans freeway right of way (Exhibit 2). Car Country Carlsbad initially approached the City with the idea of participating in this project, intended to enhance the visibility into the dealerships by replacing the pepper trees with more slender, upright tree varieties. The City’s responsibilities for this project include acting as the lead agency, producing and processing of plans and permits, administering the construction contract, funding the tree removal, irrigation, and planting of trees and shrubs. In addition, the City has agreed to maintain the trees for a period of 5 years. Car Country’s responsibility involves the purchase of the trees and shrubs to be planted. Caltrans sole involvement is limited to approval of the right of way encroachment permit. Plans and specifications have been prepared for the project and are on file in the Recreation Department. ENVIROMENTAL REVIEW: The Planning Department has issued a Negative Declaration and Minor Coastal Development Permit for this project. FISCAL IMPACT: When Council originally approved the project, the budget (based on conceptual plans) was $40,000. Because of additional measures required by CalTrans, refinements made during the final design process, and inflation, the estimated cost for construction is closer to $75,000. Because of the comparatively small size of the project, limited site access issues, and possible complications related to dealing with CalTrans, estimating the cost of this project is relatively difficult. Therefore, staff recommends appropriating funds to the project at the time Council awards the contract for construction. Staff recommends the funds be appropriated at that time from the General Fund. In addition to the construction costs, the 5 year maintenance obligation is estimated to be $12,500 ($2,50O/year). EXHIBITS: 1. Resolution No. a\00 1 -aeS authorizing advertising for bid. 2. Location Map 1 2 RESOLUTION NO. 2o01-285 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR THE l-5 I CAR COUNTRY RE- LANDSCAPE PROJECT. 3 4 WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary and desirable, and in the public interest to construct the l-5 Car Country Re- 5 Landscape Project, Project No. 38355; and 6 7 8 9 10 11 12 13 WHEREAS, the City Council of the City of Carlsbad has approved the conceptual plan for the l-5 Re-Landscaping Project and directed staff to prepare plans and cost estimates, and WHEREAS, the plans and specifications for furnishing of all labor, material, tools, equipment, transportation, and other expenses necessary or incidental of said project have been prepared and are on file in the Recreation Department of the City of Carlsbad and are incorporated by reference herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, l4 California, as follows: 15 1. That the above recitations are true and correct. 16 17 2. That the plans, specifications, and contract documents as presented are hereby approved. 18 II PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the 19 20 21 22 23 24 25 26 27 28 City of Carlsbad, California, held on the 18th day of September , 2001 by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Finnila, and Hall. NOES: None. * ABSENT: Council Member Nygaard. ~ ~ ATTEST: _, ( ,,J9 - ./ L/l, [.@.; it?/ (r3j? ;j+/yT& _ - / L LORRAINE v,! WOOD, City Clerk .‘\ c - 1 x,c.. \‘. \ \. _ x Ar \ \ ?4 “‘\& ^ ’ 4x’ \ \ \ \ ? \. .‘\ ‘>. , k2, ._ ,> -3 ’ %ta, ,;+ ,’ \ > \-’ j_ k+@ ‘\ - ’ \\ \ 1; //(A \ - I , - ‘\ --.\.\“\ - c ?+s& k ‘+ / \ ‘~ .:,:,-..\: \ .‘\ 7- - * /-- -----.I , ‘---h ,/ “/. ./’ <y /. \ c \ 4’ / , I _ LOCATION MAP EXHIBIT 2 3 September 4, 2001 AU Receive-Agenda Item # \ 3 TO: CITY MANAGER From: Park Development Manager Da& \ !fkity Man l-5 CAR COUNTRY RE-LANDSCAPE AGENDA BILL We have submitted the Agenda Bill for Council authorization to advertise for bids (scheduled for the 9/l l/O1 Council meeting). The plans have been prepared and are ready for bid. Caltrans is still reviewing the encroachment permit but we expect to have the permits in hand prior to award of the contract (several months from now). Although we did not include them in the Agenda Bill, there are several new issues that have arisen since Council directed staff to proceed with this project. Staff felt we should bring these to your attention. NEW TREE POLICY: The Council recently adopted the City of Carlsbad Street Tree Policy (Policy No. 4) and Ordinance No. NS-545 which deals with tree removals. Policy I I.C states: “The City will not remove existing trees on the basis of individual or group preference for a specific species of tree” and, Policy II.F states ‘the City shall not remove any tree or tree-part solely for the cause of view restoration”. In addition, Council adopted Ordinance No. NS-545, section 11.12.090 A. Policy, which states: “The city values trees as an important part of the environment and shall strive to preserve them whenever possible and feasible. When reviewing request for a street tree removal permit, the city shall discourage removing desirable trees, and shall consider approving removal of desirable trees only as a last resort alternative for the applicant”. Desirable is the key word here (desirable to whom?). It is clearly stated in this Policy and Ordinance that it applies to trees in the “city’s right of way” and not other public rights of way (such as the State’sICaltrans rights of way). However, we may receive criticism from the public for not following the intent of these policies. FREEWAY WIDENING PROJECT: Caltrans recently announced it’s plans to widen l-5 from Del Mar to Oceanside. It is unknown how this freeway widening would affect the new proposed landscape improvements. Caltrans is currently going through preliminary environmental review which is anticipated to be quite lengthy. No specific plans have been drawn up to date that would tell us if there will be an impact to this project. i pg. 2 of 2; l-5 Car Country CITY COSTS (this discussion included in Agenda Bill): When Council originally approved the project, the budget (based on conceptual plans) was $40,000. Because of the additional measures required by Caltra,ns, refinements made during the final design process, and inflation, the estimated cost for construction is closer to $75,000. Because of the comparatively small size of the project, access issues, and the involvement of Caltrans, estimating the cost of this project is relatively difficult and therefore, the true cost of the project will not be know until bids are received. CARCOUNTRY’S COST: The costs to purchase the trees and shrubs (Car Country’s responsibility in this project) per the original concept plan was estimated at $4,000. During the initial plan check with Caltrans, they required that we increase the size of some of the trees to be planted in order to mitigate the lose of the mature Pepper Trees. That, along with inflation, has increased the cost to purchase the plant material to about $7,800. This estimate is based on contacting nurseries for the specific costs of each plant. Car Country may not agree to paying this increase, in which case the additional cost would have to be born by the City. Please let me know if you need any further information on this subject. Mark Steyaert c:. Assistant City Manager Recreation Director Public Works Director Public Works Manager, Construction Management and Inspection Public Works Manager, General Services.