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HomeMy WebLinkAbout2001-09-25; City Council; 16372; Executive Recruitment Services AgreementCITY OF CARLSBAD -AGENDA BILL AB# 1 b! 37a TITLE: APPROVAL OF AMENDMENT NO. 1 TO MTG. - 9725-01 AGREEMENT WITH HUGHES, PERRY &ASSOCIATES CITY Al-l-Y. \> 130 FOR EXECUTIVE RECRUITMENT SERVICES DEPT. ENG CITY MGR. RECOMMENDED ACTION: Adopt Resolution No. %0 l-gcjq approving Amendment No. 1 to agreement for recruitment and selection services for the Deputy Public Works Director/City Engineer vacancy. ITEM EXPLANATION: The Engineering & Human Resources Departments require the professional expertise of Hughes, Perry & Associates, a human resources consulting firm specializing in executive search, recruitment and selection activities. This consultant service is necessary to conduct recruitment for the executive position of Deputy Public Works Director/City Engineer. This position was recently approved by City Council in the fiscal year 2001/02 operating budget. The original agreement with Hughes, Perry & Associates provides recruitment services on a position-by-position basis and was funded to cover recruitment for the Community Development Director and Fire Chief. Staff recommends amending the scope of work and fee schedule to include recruitment services for the Deputy Public Works Director/City Engineer. FISCAL IMPACT: The total maximum fee payable for services performed in relationship to the City Engineer recruitment is $30,000. All services will be provided within the duration of the original agreement. Funding for these services are included in the Engineering departmental operating budget for Fiscal Year 2001/02. EXHIBITS: 1. Resolution No. &XI \ - aq approving Amendment No. 1 to agreement for recruitment and selection services for the Deputy Public Works Director/City Engineer vacancy. 2. Signed amendment with Hughes, Perry 81 Associates. 3. Original agreement with Hughes, Perry & Associates. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2001-299 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH HUGHES, PERRY & ASSOCIATES FOR EXECUTIVE SEARCH, RECRUITMENT AND SELECTION SERVICES. WHEREAS, the City of Carlsbad needs the services of an executive search and recruitment firm for the recruitment of a Deputy Public Works Director/City Engineer; and WHEREAS, the contractor, Hughes, Perry 81 Associates possesses the necessary skills and qualifications to provide the needed services; and WHEREAS, the City Council of the City of Carlsbad, California considers it necessary and in the public interest to approve and accept Amendment No. 1 to the Professional Services Agreement with Hughes, Perry & Associates, in the amount of $30,000, for additional executive search, recruitment & selection services; and WHEREAS, an amendment to the consultant agreement with Hughes, Perry & Associates has been prepared and submitted hereto; and WHEREAS, funding for the subject amendment is available in the Fiscal Year 2001/02 Engineering operating budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. /II ill /If I// ill III /Ii ill 1 2 3 6 7 8 16 18 23 24 0 25 26 27 28 2. That Amendment No. 1 to the agreement between the City of Carlsbad and Hughes, Perry & Associates is hereby approved in the amount of $30,000 and the Mayor is authorized and directed to execute said amendment. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 25th day of September , 2001 by the following vote, to wit: ’ AYES: Council Members Lewis, Kulchin, Finnila, and Hall. AT-TEST: L@&?AINE M. WOOD, C@ Clerk (SEAL) AMENDMENT NO. 1 TO AGREEMENT FOR RECRUITMENT AND SELECTION SERVICES FOR THE DEPUTY PUBLIC WORKS DIRECTOR/CITY ENGINEER VACANCY This Amendment No. 1 is entered into and effective as of the 2nd day of October 200~~ amending the agreement dated June 13, 2001 (the “Agreement”) by and between the City of Carlsbad, a municipal corporation, (“City”), and Hughes, Perry & Associates, (“Contractor”) (collectively, the “Parties”) for executive search, recruitment, and selection services. RECITALS A. The Parties desire to alter the Agreements scope of work and fee schedule to include executive search, recruitment and selection services for the Deputy Public Works Director/City Engineer vacancy. B. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated by this reference as Exhibit “A”, Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit “A”. 2. City will pay Contractor for all work associated with those services described in Exhibit “A” on a time and materials basis not-to-exceed thirty thousand dollars ($30,000). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 3. Contractor will complete all work described in Exhibit “A” within the progress and completion requirements of the original agreement. 4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 5. All requisite insurance policies to be maintained by Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. Ill III Ill City Attorney Approved Version #04.11 .Ol 6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. CONTRACTOR HUGHES, PERRY&ASSOCIATES (sign here) h.w~d~~‘z -+-ek,mATTEST: (print name/title) Cit@lerk Rl-\A.CLO A *lA&yIsq . cscaw (print name/title) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If Cornoration, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. *Group B. Chairman, Secretary, President. or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROV D AS TO FORM: 2 City Attorney Approved Version #04.11 .Ol EXHIBIT “A” SCOPE OF SERVICES AND FEE Executive search, recruitment and selection for Deputy Public Works Director/City Engineer: $30,000 4 City Attorney Approved Version # 0522.01 THIS AGREEMENT is made and entered into as of the 13th day of June I 2Oa, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as “City”, and ,HUGHES, PERRY & ASSOCIATES, hereinafter referred to as “Contractor.” ‘RECITALS City requires the services of an Executive Search, Recruitment, and Selection Contractor to provide the necessary consulting services for recruitment activity; and Contractor possesses the necessary skills and qualifications to provide the services required by the City; NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. CONTRACTOR’S OBLIGATIONS Contractor’s obligations will be to provide Executive Search, Recruitment, and Selection services, which will be assigned to contractor on a position-by-position basis by the Human Resources Director or a designee. rev. 12/28/99 -1 - 7 2. CITY OBLIGATIONS The City shall provide any documents and access to employees or their workplace locations that are necessary for the Contractor to complete the Contractor’s scope of work. 3. PROGRESS AND COMPLETION Contractor must begin work on any assignment given to contractor under this agreement within ten (10) days after receipt of written notification to proceed by the Human Resources Director or a designee. The work must be completed within the time frames established by the parties at the time of notification. Extensions of time may be granted if requested by the Contractor and agreed to in writing by the Human Resources Director. The Human Resources Director will give allowance for documented and substantiated unforeseeable and unavoidable delays not caused by a lack of foresight on the part of the Contractor, or delays caused by City inaction or other agencies’ lack of timely action. 4. FEES TO BE PAID TO CONTRACTOR Consultant shall be paid for professional services at the hourly rate of: $140.00 per hour for consulting work, and $30.00 per hour for clerical work. The total fee payable for the services to be performed under this agreement shall not exceed $45,000.00. No other compensation for services will be allowed except those items covered by supplemental agreements per Paragraph 3, “Changes in Work.” The City reserves the right to withhold payment for all or part of any work done on any assignment given to contractor under this agreement until the work has been accepted by the City. rev. 12/28/99 -2 - 5. DURATION OF CONTRACT This agreement shall extend for a period of two years from date thereof. The contract may be extended by the City Manager for one additional one (1) year period or parts thereof, based upon a review of satisfactory performance and the City’s needs. The parties shall prepare extensions in writing indicating effective date and length of the extended contract. 6. PAYMENT OF FEES Payment of approved items on the invoice shall be mailed to the Contractor within 30 days of receipt of the invoice. 7. CHANGES IN WORK If, in the course of the contract, changes seem merited by the Contractor or the City, and informal consultations with the other party indicate that a change in the conditions of the contract is warranted, the Contractor or the City may request a change in contract. Such changes shall be processed by the City in the following manner: A letter outlining the required changes shall be forwarded to the City by Contractor to inform them of the proposed changes along with a statement of estimated changes in charges or time schedule. A Standard Amendment to Agreement shall be prepared by the City and approved by the City according to the procedures described in Carlsbad Municipal Code Section 3.28.172. Such Amendment to Agreement shall not render ineffective or invalidate unaffected portions of the agreement. rev. 12128/99 -3 - 9. COVENANTS AGAINST CONTINGENT FEES The Contractor warrants that their firm has not employed or retained any company or person, other than a bona fide employee working for the Contractor, to solicit or secure this agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this agreement. For breach or violation of this warranty, the City shall have the right to annul this agreement without liability, or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fees, gift, or contingent fee. 1.0. NONDISCRIMINATION CLAUSE The Contractor shall comply with the state and federal laws regarding nondiscrimination. 11. TERMINATION OF CONTRACT In the event of the Contractor’s failure to prosecute, deliver, or perform the work as provided for in this contract, the City Manager may terminate this contract for nonperformance by notifying the Contractor by certified mail of the termination of the Contractor. The Contractor, thereupon, has five (5) working days to deliver said documents owned by the City and all work in progress to the Human Resources Director. The Human Resource Director shall make a determination of fact based upon the documents delivered to City of the percentage of work which the Contractor has performed which is usable and of worth to the City in having the contract completed. rev. 12/28/99 -4- Based upon that finding as reported to the City Manager, the City Manager shall determine the final payment of the contract. This agreement may be terminated by either party upon tendering thirty (30) days written notice to the other party. In the event of such suspension or termination, upon request of the City, the Contractor shall assemble the work product and put same in. order for proper filing and closing and deliver said product to City. In the event of termination, the Contractor shall be paid for work performed to the termination date; however, the total shall not exceed the lump sum fee payable under paragraph 4. The City Manager shall make the final determination as to the portions of tasks completed and the compensation to be made. 12. CLAIMS AND LAWSUITS The Contractor agrees that any contract claim submitted to the City must be asserted as part of the contract process as set forth in this agreement and not in anticipation of litigation or in conjunction with litigation. The Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and the Contractor may be subject to criminal prosecution. The Contractor acknowledges that California Government Code sections 12650 et sea., the False Claims Act, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If the City of Carlsbad, seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney’s fees. The Contractor acknowledges that the filing of a false claim may subject the Contractor to an administrative debarment proceeding -5 - rev. 12/28/99 wherein the Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five years. The Contractor acknowledges debarment by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor from the selection process. 4c . . The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026, 3.32.027,and 3.32.028 pertaining to false claims are incorporated herein by reference. (Initial) 13. JURISDICTION The Contractor agrees and hereby stipulates that the proper venue and jurisdiction for resolution of any disputes between the parties arising out of this agreement is San Diego County, California. 14. STATUS OF THE CONTRACTOR The Contractor shall perform the services provided for herein in Contractor’s own way as an independent Contractor and in pursuit of Contractor’s independent calling, and not as an employee of the City. Contractor shall be under control of the City only as to the result to be accomplished, but shall consult with the City as provided for in the request for proposal. The persons used by the Contractor to provide services under this agreement shall not be considered employees of the City for any purposes whatsoever. The Contractor is an independent Contractor of the City. The payment made to the Contractor pursuant to the contract shall be the full and complete compensation to which the Contractor is entitled. The City shall not make any federal or state tax -6 - rev. 12/28/99 withholdings on behalf of the Contractor or its employees or subcontractors. The City shall not be required to pay any workers’ compensation insurance or unemployment . contributions on behalf of the Contractor or its employees or subcontractors. The Contractor agrees to indemnify the City within 30 days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers’ compensation payment which the City may be required to make on behalf of the Contractor or any employee or subcontractor of the Contractor for work done under this agreement or such indemnification amount may be deducted by the City from any balance owing to the Contractor. The Contractor shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and Consultants that are included in this agreement. 15. CONFORMITY TO LEGAL REQUIREMENTS The Contractor shall cause all drawings and specifications prepared by contractor to conform to all applicable requirements of law: federal, state and local. If applicable, contractor shall provide all necessary supporting documents to be filed with any agencies whose approval is necessary. The City will provide copies of the approved plans to any other agencies. 16. OWNERSHIP OF DOCUMENTS All plans, studies, sketches, drawings, reports, and specifications as herein required are the property of the City, whether the work for which they are made be executed or not. In the event this contract is terminated, all documents, plans, -7 - rev. 12/28/99 specifications, drawings, reports, and studies shall be delivered forthwith to the City. Contractor shall have the right to make one (1) copy of the plans for its records. 17. REPRODUCTION RIGHTS The Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and hereby agrees to relinquish all claims to such copyrights in favor of City. 16. HOLD HARMLESS AGREEMENT Contractor agrees to indemnify and hold harmless the City of Carlsbad and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any willful misconduct, or negligent act, or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. 19. ASSIGNMENT OF CONTRACT ‘The Contractor shall not assign this contract or any part thereof or any monies due thereunder without the prior written consent of the City. 20. SUBCONTRACTING If the Contractor shall subcontract any of the work to be performed under this contract by the Contractor, Contractor shall be fully responsible to the City for the acts and omissions of Contractor’s subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this contract shall create any contractual relationship between any subcontractor of Contractor and the -8 - rev. 12/28/99 City. The Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor’s work unless specifically noted to the contrary in the subcontract in question approved in writing by the City. 21. PROHIBITED INTEREST No official of the City who is authorized in such capacity on behalf of the City to negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or approving of this agreement, shall become directly or indirectly interested personally in this contract or in any part thereof. No officer or employee of the City who is authorized in such capacity and on behalf of the City to exercise any executive, supervisory, or similar functions in connection with the performance of this contract shall become directly or indirectly interested personally in this contract or any part thereof. 22. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the City, either before, during or after the execution of this contract, shall affect or modify any of the terms or obligations herein contained nor entitle the Contractor to any additional payment whatsoever under the terms of this contract. 23. SUCCESSORS OR ASSIGNS Subject to the provisions of Paragraph 18, “Hold Harmless Agreement,” all terms, conditions, and provisions hereof shall inure to and shall bind each ofthe parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. rev. 12128199 -9 - 24. EFFECTIVE DATE This agreement shall be effective on and from the day and year first written above. 25. CONFLICT OF INTEREST The Contractor shall file a conflict of interest statement with the City Clerk in accordance with the requirements of the City’s conflict of interest code incorporating Fair Political Practices Commission Regulation 18700 as it defines A. consultant. The disclosure category shall be categories 2 and 3. 26. INSURANCE The Contractor shall obtain and maintain for the duration of the contract and any and all amendments insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. Said insurance shall be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best’s Key Rating of not less than “A-:V” and shall meet the City’s policy for insurance as stated in Resolution No. 91403. A. Cover-acres and Limits. Contractor shall maintain the types of coverages and minimum limits indicated herein, unless a lower amount is approved by the City Attorney or City Manager: rev. 12/28/99 -10 - I. Comprehensive General Liability Insurance. $1 ,OOO,OOO combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits shall apply separately to the work under this contract or the general aggregate shall be twice the required per occurrence limit. 2. . Automobile Liability (if the use of an automobile is involved for Contractor’s work for the City). $1 ,OOO,OOO combined single-limit per accident for bodily injury and property damage. 3. Workers’ Compensation and Employer’s Liability. Workers’ Compensation limits as required by the Labor Code of the State of California and Employer’s Liability limits of $1 ,OOO,OOO per accident for bodily injury. B. Additional Provisions. Contractor shall ensure that the policies of insurance required under this agreement contain, or are endorsed to contain, the following provisions. 1. The City shall be named as an additional insured on all policies exduding Workers’ Compensation. 2. The Contractor shall furnish certificates of insurance to the City before commencement of work. 3. The Contractor shall obtain occurrence coverage, excluding Professional Liability which shall be written as claims-made coverage. 4. This insurance shall be in force during the life of the agreement and any extension thereof and shall not be canceled without 30 days prior written notice to the City sent by certified mail. -11 - rev. 12/28/99 5. If the Contractor fails to maintain any of the insurance coverages required herein, then the City will have the option to declare the Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order that the required coverages may be maintained. The Contractor is responsible for any payments made by the City to obtain or maintain such insurance and the City may collect the same from the Contractor or deduct the amount paid from any sums due the Contractor under this agreement. 27. RESPONSIBLE PARTIES The name of the persons who are authorized to give written notices or to receive written notice on behalf of the City and on behalf of the Contractor in connection with the foregoing are as follows: For City: Title Human Resources Director Name Julie Clark Address 1635 Faraday Ave. Carlsbad, CA 92008 Title Vice President Name Richard Perry Address P.O. Box 384 Sea Ranch, CA 95494 28. BUSINESS LICENSE For Contractor: Contractor shall obtain and maintain a City of Carlsbad Business License for the duration of the contract. -12 - rev. 12128199 29. ENTIRE AGREEMENT This agreement, together with any other written document referred to or contemplated herein, along with the purchase order for this contract and its provisions, embody the entire agreement and understanding between the parties relating to the subject matter hereof. In case of conflict, the terms of the agreement supersede the purchase order. Neither this agreement nor any provision hereof may be amended, modified, waived or discharged except by an instrument in writing executed by the party against which enforcement of such amendment, waiver or discharge is sought. Executed by Contractor this day of , 20 . CONTRACTOR: CITY OF CARLSBAD, a municipal corporation of the State of California Attesh (print name/title) By: (sign here) ine M. Wood (print name/title) (Proper notarial acknowledgment of execution by Contractor must be attached. Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.) APPROVED AS TO FORM: RONALD R. BALL, City Attorney Deputy City Attorney rev. 12/28/99 -13 - AC&D, CERTIFICATE OF LIAl3KfI-Y INSURANC&.g, 1 DATE (MMIDWW) 05/22/01 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON Tl ' Griffiths Insurance iE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND ( 1338 Bayshore Highway ALTER THE COVERAGE AFFORDED BY THE POLICIES BELl FW. Burlingame CA 94010 phone:650-342-9535 Fax:650-343-5941 INSURERS AFFO --- -- -IRDING COVERAGE fflSURED INSURER A: Valley Forge Insurance Company h Associates $?gh%&%&zghes P.-O. Box 384 Sea Ranch CA 95497 INSURER B: National Fire Insurance Co. of INSURER C: INSURER D: I INSURER E: COVERAGES THE POLlCIES OF WSURANCE USTED BELOW HAVS BEEN ISSUED TO THB INSURED NANEOABOVE FOR THE POUCY PERIOD INDICATED. NOlWlTHSTANDlNG ANY REQUIREMENT. TERN OR CONDI-RON OF ANY CONTRACT OR OTHER DOCUMENT WITHRESPECT TO WHICH THIS CERTlFlCATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLlClES DESCRIBED HERUN IS SUBJECT TD ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLlClES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAlD CLAINS. TYPE DF INSURANCE GENERAL LlABtLlTy A A ANY AUTO AUOWNEDAUTOS SCHEDULED AUTOS EXCESS LlABlLllY b OCCUR cl CLAIMS MADE 1_1 IESCRIPTIDN OF OPERATlONSlLOCATlONSN B1012136413 B1012136427 WC156770631 RCLE!3EXCLUSlDNS ADDED BY EHDORSEM’ m 01/15/01 10/06/00 RSPECIAL PROVISI 01/15/02 01/15/02 10/06/01 LIMITS EACH OCCURRENCE s1,000,000 FlREDAMAGE(Anyormfln) S 100,o~~ MED=t=mY-mP-n) s 5,000 PERSONAL & ADV INJURY ~1,000,000 GENERAL AGGREGATE s2,000,000 BOWLY INJURY lf+rP-=N s I PROPERTY DANAGE (Psr accident) s AUTO ONLY - EA ACCIDENT $ OTHERTHAN EAACC $ AUTO ONLY: AGG S EACHOCCURRENCE s AGGREGATE s t WCzmTlJ x TDRYLlMliS OTH 1 ER- EL. EACH ACCIDENT t1,000,000 E.LDlSEASE-EAEHPLOY~S1,O00,000 E.LDlSEASE-POUCYUHIT~ $1,000,000 Xe: contract with City of Carlsbad. Certificate holder named as additional insured per form CG2010(93). *lO days for nonpayment of premium. /cw CERTIFICATE HOLDER Y 1 ADDlTlONAL INSURED; INSURER LETTER: & CANCELLATION CARLSBA SHOULD ANY OF THE ABOVE DESCRIBED PDLICIES BE CANCELLED BEFORE ME ExPIRA~O~ City of Carlsbad DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 3 0 l DAYS WRITTEN Attn: Julie Clark, Human Resources Director NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL 1635 Faraday Avenue IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS DR Carlsbad CA 92008 REPRESEuTAllVES. 1- _ I 1 17 .7,-u I I I ACORD 25-S (7/97) OACORD CORPORATION 1988 City of Carlsbad Records Management Department June 15,200l Hughes, Perry & Associates Richard Perry PO Box 384 Sea Ranch CA 95494 The Carlsbad City Council has approved an agreement with Hughes, Perry & Associates for consulting services for recruitment activity. A copy of the contract, dated June 13, 2001, is enclosed for your reference. In accordance with page 10 of the agreement, section 25, you are required to file a Conflict of Interest Statement with the City Clerk of the City of Carlsbad. Anyone in the company who is working on City projects under this contract must file form 700. In an effort to streamline our services may we suggest you visit the following website: httn://www.fPpc.ca.gov/Pdf/700-Interactive.pdf where you can utilize interactive forms. At this time we do require that you print out the form, sign it, and mail it to our offices. We will provide you with hardcopy forms upon request if you are unable to obtain them via the Internet. Conflict of Interest forms (Form 700) must be filed in a timely manner, please visit www.fixx.ca.eov to determine your deadline date for filing. If you have questions, please call the City Clerk’s Office at 760-434-2808 Debra Doerfler u Senior Office Specialist Office of the City Clerk 1200 Carlsbad Village Drive - Carlsbad, CA 92008-1989 * (760) 434-2808 49 21