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Home My WebLink About2001-09-25; City Council; 16376; Solid Waste Consulting ServicesCITY OF CARLSBAD -AGENDA BILL AB# Id ! 3% TITLE: DEPT. HD. AUTHORIZATION OF AMENDMENT NO. 3 TO MTG. 9/25/01 AGREEMENT WITH HILTON FARNKOPF & HOBSON CITY ATTY. DEPT. CM FOR SOLID WASTE CONSULTING SERVICES RECOMMENDED ACTION: Adopt Resolution No. so>0 1 -30-3 approving Amendment No. 3 to the agreement with Hilton Farnkopf & Hobson to complete contract negotiations and authorizing the Mayor to execute same. ITEM EXPLANATION: On March 27, 2000, the City entered into an agreement with Hilton Farnkopf & Hobson to begin preliminary work to evaluate existing and future solid waste disposal services for the City of Carlsbad. On June 7, 2000, the Agreement was amended to include conceptual design of collection and transfer facilities; evaluation of alternative sites; and contract negotiations; and to extend the term to September 27, 2001. On July 10, 2001, another amendment was executed to allow Hilton Farnkopf & Hobson to continue to assist with contract negotiations. The agreement cost now stands at $149,980. The negotiations with Allied Waste for the continued use of the Palomar Transfer Station are nearing completion. However, negotiations will not be complete prior to the September 27, 2001 expiration of the agreement with Hilton Farnkopf & Hobson. In addition, the purchase order is nearly depleted. As such, it is necessary to extend the agreement for an additional six months, and to encumber an additional $20,000 to the project. FISCAL IMPACT: The total additional cost to complete contract negotiations is $20,000. Sufficient funds are available in the Solid Waste Enterprise fund. EXHIBITS: Resolution No. aeo\-303 approving Amendment No. 3 to amend and extend the agreement with Hilton Farnkopf & Hobson to complete contract negotiations and authorizing the Mayor to execute 5! 8 e 4 1 RESOLUTION NO. 2001-303 2 3 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 3 OF AGREEMENT WITH HILTON FARNKOPF & HOBSON TO PROVIDE SOLID WASTE CONSULTING SERVICES 5 6 7 8 9 WHEREAS, On March 27, 2000, the City entered into an agreement with Hilton Farnkopf & Hobson (HFH) to begin preliminary work to evaluate existing and future solid waste disposal services for the City of Carlsbad (the “Agreement”); and WHEREAS, On June 7, 2000, the Parties executed Amendment No. 1 to the Agreement for conceptual design of collection and transfer facilities; evaluation of alternative sites; and contract negotiations; and 10 11 12 13 14 WHEREAS, On July 20, 2001, the Parties executed Ratification of Amendment No. 2 to the Agreement to allow HFH to continue to assist with contract negotiations; and WHEREAS, The Parties desire to extend the Agreement for a period of six months; and WHEREAS, There are sufficient funds in the Solid Waste Enterprise Fund to cover the additional $20,000 cost of services. 15 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 16 California, as follows: 17 18 1. The above recitations are true and correct. 2. The attached Amendment No. 3 to Extend and Amend the Agreement between the City of Carlsbad and Hilton Famkopf & Hobson to continue contract negotiations is hereby 19 20 21 22 23 24 25 26 27 28 approved. \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ \\\ 1 2 3 4 5 6 7 8 16 18 23 24 25 26 27 28 3. The Mayor is hereby authorized and directed to execute said Amendment No. 3 to the Agreement. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 25th day of September , 2001 by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Finnila, and Hall. (SEAL) AMENDMENT NO. 3 TO EXTEND AND AMEND AGREEMENT FOR SOLID WASTE CONSULTING SERVICES Hilton Farnkopf & Hobson This Amendment No. 3 is entered into and effective as of the 2nd day of October 2001, extending and amending the agreement dated March 27, 2000 (the “Agreement”) by and between the City of Carlsbad, a municipal corporation, (“City”), and Hilton Farnkopf & Hobson, LLC, (“Contractor”) (collectively, the “Parties”). RECITALS A. On June 7, 2000, the Parties executed Amendment and Extension No. 1 to the Agreement for conceptual design of collection and transfer facilities; evaluation of alternative sites; and contract negotiation; and 6. On July 20, 2001, the Parties executed Ratification of Amendment No. 2 to the Agreement to continue contract negotiations; and C. The Parties desire to alter the Agreement’s scope of work to complete contract negotiations; and D. The Parties desire to extend the Agreement for a period of six additional months. E. The Parties have negotiated and agreed to have the Contractor continue to assist in contract negotiations pursuant to the fee schedule, which is attached to and incorporated in by this reference as Exhibit “A”. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. That the Agreement, as may have been amended from time to time, is hereby extended for a period of six months ending on March 27, 2002 on a time and materials basis not-to-exceed twenty thousand dollars ($20,000). 2. Contractor will complete all work by March 27, 2002. 3. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 4. All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. \\\ \\\ \\\ City Attorney Approved Version #05.22.01 5. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. CONTRACTOR CITY OF CARLSBAD, a municipal corporation of the State of California dl$w z!-FsdL/ (print nameltitlef 11 (sign hue) ’ u Johi Cd &&J 5;/ &(:f /&‘ (print namtititle) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a Corooration, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B. Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. 2 City Attorney Approved Version #05.22.01 EXHll3lT “A” Hilton Farnkopf & Hobson Rates for Contract Negotiation Services Partner $220/hour Senior Associate $145/hour Admin. Asst. $!Whour 3 City Attorney Approved Version #05.22.01 CALIFORNIA ALL.PURPOSE ACKNOWLEDGMENT ho. SKI ;:c$P. ;.‘I.‘JJrN; M;. UC-A:’ *J%J: E personally known to me - OR -(@J proved to me on tht basis a: satisfacto?! evidence to be the person@ whose namewisA!$@ subscribed to the within instrument af?d ac- knowledged to me that he/#@~ executed the same in his!)tgplth@ authorized capacitym. and that by his/h&f&% signature(s) on the instrument the perso?@ or the entity upon behalf of which the I personw acted, executed the instrument. e hand and official seal. OPTIONAL Thougn Ihe data Delco is co: reqirired by law. it IT& prove vslc&k :o Oersons relying on the documcn: tx chll ~:eva.?l !r;uduieot fBanachment dtnis tom CAPACITY CLAIMED BY SIGNER DE&RlPTlON OF ATTACHED DOCUMENT 0 INeIViDUAL 0 COR?ORATE OFFICEii TITLE OR TYPE OF DOCWIENT m FAfTNER(S, cl LIMITED m GENERAL c ATTORNEY-IN-FACT NUlv3ER OF FACES c TRUSTEEIS) 5 GUARDIAlVCONSER\‘XT3R 0 OTHER: DATE OF COCUMEl’5 SIGNER IS REPRESENTING: ,w.z or rsasc=~: CR LwTr3ca: --.. .l.C_e--.. -._-. SlCPE;i(S) OTHER THAN NX’.tEO A6OvE Ql:SJ r;AfON*; NO’AGV C;S.XIXTON I $23; Rr.v# 4v,. F.0. ‘clr 71 ?A * CL-ZSZ PA% Ci 1:X5-71 g 05/91/2001 17:02 FAX 9259776955 moo2 : ACORD, CERTIFICA’ E OF LIABILITY INSLJI iNC&gk 1 ~ DAlE (MmuDmY) -1-1 I .--w-m .1- - 04/30/01 vRooucER 1 ONI : A IWAlTER OF INFOFWlATlON 1 THIS CERTIFICATE IS ISSUED AS ,Y AND CONFERS NO RIGHTS UPON THE CERTWiCi’?k _ - - - HOLDER. THIS CERTIFKATE DOEsNOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Phone:925-803-2200 Fa.x:925-803-2225 HILTON, E'ARNKOPF L EIOBSON Kathleen C&ton 2175 N. California Ste 990 walnut Creek CA 94696 INSURERS AFFDRDING COVERAGE lluauRER& American State8 Insurance Co ,iwsv~efte Lloyd's of London lHsuRERc: The nal+ford INSURER D: wlulrEN B COVERAGES inE fWLlCN3 OP INSURANCE USlED BELOW HAVE BEEN ISSUE0 10 1wE INSURED ItAWED MOVE FOR W )dutr PzRloo INDICATED. WWANDlNQ iNY REQUIREMENT, TERM OR CoNMlloN CF ANT Q)HIIuCT OR OTHER OOCUYEUTWllN RESPECT 10 WHlCtl WS CERTHCATE MAY Be ISSUE 0~ MAY VERTAIH. me INSURANCE AFFONOEO BY TM FoucE3 IXSCRlBer, HEREIN IS %.lWELsTTC ALL METERHS. EXQWONS MD CONOl-flONS OF SUCll @RI LTR lvEaFINsuRINcE I PWFTNUMER I aENERALur;lllti’ :. . . . c x COMMERCIALGEN~RALUABIW 57SEtAGB6653 Eb cl I 12/15/00 aAlSsMmE x awn I I I C 57-6653 12/15/00 ALLDwNEoAmm scHEanEDAulos x nKEoAuTos # x MowwwHeQhuTos I I H I I GARAGE UABlLIlY ANY AUTO ercss UmulT OCCUR cl CLAIMS MADE lurmNncN s WORKERS COMPEN9AnON Am EnwLOYERs LlhrnU~ ,... A OlWC8$1432 09/06/00 OTHER B Professional Liab 0100000127A 06/01/00 SlO,OOO DED PER m l@SCRIPTlON OF OPERWlDNSADCA~ONWEHlCL~CLUSlONS ADDED BI ENDDRSEMMTl3PECl~ PRDWSI EnCUhCCURRENCE Slo~oooo 12/15/01 FWEDMMGE(&wa=flmd S 300000 MMExP(amy-~~~ s10000 PRWONMBAOVWJURT I10cj0000 GER5IUAGGRE8ATE s2000000 mowcm-coy~p~op~~ rexeluded I PROPERTYOWGE vu ~cwantl I S AuT0oNLY.eAAcaomT s iTiYJ32? EAAAa s AGG s E4CH OCCfJRReNCE s b AGGRaGATE L City of Caxlsbad DATE THEREOF, THE ISSUING INSURER WUA ENDEIVOR TO MAIL Frank Mannon Assistant City Manager 1200 Carlsbad Village Dr Carlebad CA 92009 NOTICE TO THE CCRTWIWTE HOLDeR MAMED TO THE LEFT, BUT FAILURE TO DO SO SMALL WPOSE NO OBLIQAllOH OR LIASIW OF AMY IUND UPON THE INSURER 173 AGENTS OR I Jr --- . -. p.jJggj$y~ .-. lQgq - . - 09/06/01 fxmam+~~cm~ s1,000,000. E.Lu--~I!MFLOYE~S 1,000,000. Iwlt~.WUCILlmlTIs 1,000,000. 06/01/01 PER CLAIM $1,000,000 AGGREGATE $1,000,000 5 Certificate holder is named additional inswed as per attacked CG2010 1195 Endorsement. 05/U/2901 17:02 FAX 9259776955 RF&R . @loo3 Named Insured :HILTON, FARNKOPF & HOBSoN Policy Niunber 57SBAGB6653 CL-246 (1 l-85) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG20’101185 ..-. - ADDITIONAL INSURED---OWNERS, LESSEES OR CONTRACTORS (FORM,B)- .N . . ..a - _. This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: City of Q&bad (If JIO entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out,of ‘yourwork’ for that insured by or for you. ‘-- - . . . 05/10/2001 14:33 FAX 9259776955 HF&R @IO02 J '3 1 .i .i 3 1 i I .,_ . , . . - . _ . _. . . . _ .. - : .: : ( ., I, .,. _,.:..L. ‘1.. .; * ...- ;-.,. ,.. ._, ., . ..a. ..* ..,. - . . . . . B.‘.‘. ‘.. : ._ .._ . . . . . -