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HomeMy WebLinkAbout2001-10-16; City Council; 16394; Bid Award For 2002 Calendar & Community GuideCITY OF CARLSBAD - AGENDA BILL AB# 16!3gq TITLE: BID AWARD FOR PRINTING THE 2002 “IT’S YOUR CITY” MTG. 10 / 16 10 1 CARLSBAD CALENDAR AND COMMUNITY GUIDE DEPT. PCH n7 DEPT. HD. CP ’ CITY All-Y. CITY MGR- RECOMMENDED ACTION: Adopt Resolution No. dm \ - 3 17 awarding the bid for printing the 2002 “It’s Your City’ Carlsbad Calendar & Community Guide to Synergy Printing Services. ITEM EXPLANATION: The 2002 “It’s Your City” Carlsbad Calendar & Community Guide provides key information on City departments, programs and services as well as City and community related resources and activities. As with last year’s inaugural calendar, the publication is in the form of a weekly appointment calendar incorporating a variety of resource numbers, a City facility finder, a photo feature on City parks, a look at City departments and programs, and ways to get involved with local government and community organizations. In addition, the 2002 Calendar celebrates the 5@ anniversary of Carlsbad’s incorporation. It highlights chronological milestones in the community, presents colorful tales from Cat&bad’s past and showcases 53 “Moving Story” profiles of people who have moved to or were born in Carlsbad from before incorporation through the present. The Calendar will be mailed to each residential address in Carlsbad. Additional copies will be placed at several City facilities and will be available to businesses through the Chamber of Commerce and the Carlsbad Village Business Association. In accordance with Section 3.28.120 of the Municipal Code, Notice to Bidders was published and Requests for Bid were sent to nine vendors. Six bids were opened on October 2, 2001. The cost for45000 calendars before sales taxes is listed below: VENDOR PRICE Synergy Printing Services $77,580.00 Continental Litho 88,950.OO Mirage Graphics 90,834.OO CPS Printing 94,140.oo A& L Litho 95,959.oo Precision Litho 98,863.OO The lowest, responsible bidder submitting a responsive bid issynergy Printing Services. FISCAL IMPACT: Sufficient funds are available in the Public Information Account for this project. EXHIBITS: 1. Resolution No. m 1 - 3 1 7 I 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2001-317 I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING A BID AND AUTHORIZING THE EXECUTION I OF A PURCHASE ORDER WHEREAS, the City wishes to print a calendar and community guide; and WHEREAS, Section 3.28.120 of the Carlsbad Municipal Code provides that materials and services costing over thirty thousand dollars must be obtained through formal bidding procedures; and WHEREAS, bid proposals were submitted by six vendors and were judged against known criteria; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the bid of Synergy Printing Services is hereby accepted and the Purchasing Officer is hereby authorized and directed to issue a purchase order in the amount of $77,580.00 plus tax. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad held on the 16th day of OCTOBER , 2001, by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Finnila, Nygaard, Hall NOES: None ABSENT: None (SEAL) /