HomeMy WebLinkAbout2001-11-06; City Council; 16414; Rancho Santa Fe Road Realignment & WideningCITY OF CARLSBAD -AGENDA BILL
AB# id,41 L) TITLE:
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APPROVAL OF AMENDMENT NO. 6 TO DEPT. HD. &#‘~
THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT MTG. 1 l/06/01 WITH DOKKEN ENGINEERING FOR RANCH0 SANTA FE ROAD CITY ATTY.
REALIGNMENT AND WIDENING. PROJECT NO. 3190
I RECOMMENDED ACTION:
Adopt Resolution No. dm I - 3 3 0 approving Amendment No. 6 to the Professional
Engineering Services Agreement with Dokken Engineering for Ranch0 Santa Fe Road
Realignment and Widening, Phase 1, Project No. 3190.
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ITEM EXPLANATION:
In 1987, the City Council made the decision to realign Ranch0 Santa Fe Road from La Costa
Avenue to Melrose Drive. Through a consultant selection process, Dokken Engineering was
retained as the best qualified bridge design and engineering firm to provide the services needed
for the project. The final design plans, specifications and estimates for Phase 1 are nearing
completion. During the course of the design process, the City Engineering Department and
Dokken Engineering have been coordinating efforts with other utility agencies to include master plan facilities into the roadway as part of the construction process. Coordination has also been
ongoing with the adjacent property owners to facilitate placing wet and dry utility lines into the
roadway to facilitate future development with minimal disturbance to traffic utilizing the new road
alignment.
The additions to the design to be implemented with this amendment are the result of the
continuing coordinated efforts described above. In addition, this amendment provides for the
design of grading plans for off-site wetlands mitigation area and setting slope stakes for the
clearing of the Phase 1 area.
Portions of the work included in this amendment involve facilities that either belong to other
agencies or are the responsibility of the adjacent landowner. The respective agencies and the
adjacent landowner will reimburse the City of Carlsbad for the cost of designing these facilities.
The respective agencies and the adjacent landowner will also reimburse the City of Carlsbad for
the construction of these facilities.
Staff recommends that the City Council approve Amendment No. 6 to the agreement with
Dokken Engineering, to provide additional engineering services for the final plans, specifications
and cost estimate for Phase 1.
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FISCAL IMPACT:
The estimated costs for the additional engineering services is $135,300 with a contingency of
$20,200 for a total of $155,500. However, portions of this estimated cost are subject to
reimbursement by other public agencies and the adjacent landowner as listed below:
Carlsbad Municipal Water District $1,460
Villages of La Costa $6,953
Total Estimate Reimbursablea’$: ” ’ $8.413
I Therefore, the net cost to the City of Carlsbad is estimated to be $147,087.
There are sufficient funds available from existing appropriations for this amendment to the
agreement.
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Page 2 of Agenda Bill No. ) b I 4 1 4
ENVIRONMENTAL IMPACTS:
The City Council passed Resolution No. 92-152 certifying EIR No. 91-l on June 2, 1992.
The City Council passed Resolution No. 2000-128 approving Addendum No. 2 to the Final EIR
for Ranch0 Santa Fe Road Realignment on April 25, 2000. This EIR covers the realignment and
widening of Ranch0 Santa Fe Road from La Costa Avenue to Melrose Drive.
EXHIBITS:
1. Location Map, for the Ranch0 Santa Fe Road Realignment and Widening, Phase 1,
Project No. 3190.
2. Resolution No. m j -%T 30 approving Amendment No. 6 to the Professional
Engineering Services Agreement with Dokken Engineering for Ranch0 Santa Fe Road
Realignment and Widening, Phase 1, Project No. 3190.
-LOCATION MAP
alYOFocEANsloE
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PROJECT NAME: RANCH0 SANTA FE ROAD, PHASE 1
SITE
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RESOLUTION NO. 2001-330
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 6 TO
THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT
WITH DOKKEN ENGINEERING FOR RANCH0 SANTA FE ROAD
REALIGNMENT AND WIDENING, PHASE I, PROJECT NO. 3190.
WHEREAS, the City Council of the City of Carlsbad, California has determined it
necessary and in the public interest to approve Amendment No. 6 to the professional engineering
services agreement with Dokken Engineering, in the amount of $135,300, for additions to the final
plans, specifications and estimate for Phase 1, preparation of grading plans and specifications for
the off-site wetlands mitigation area and slope staking of the Phase 1 area for Phase 1 and for a
design contingency of $20,200 for a total cost of $155,500; and
WHEREAS, the contractor, Dokken Engineering possesses the necessary skills and
qualification to provide the needed services; and
WHEREAS, additions and changes to the plans, specifications and estimate to
incorporate utilities in the roadway for future development, and survey activities for setting slope
stakes in preparation of clearing activities is required to complete Phase 1 of the Ranch0 Santa
Fe Road Project; and
WHEREAS, Subsection 3.28.172(c)(l) of the Carlsbad Municipal Code authorizes the
City Manager to approve change orders in an amount equal to the contingency set at the time of
contract award; and
WHEREAS, an amendment to the consultant agreement with Dokken Engineering has
been prepared and submitted hereto.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That Amendment No. 6 to the agreement between the City of Carlsbad and
Dokken Engineering is hereby approved in the amount of $135,300 and the Mayor is authorized
and directed to execute said amendment.
3. That a design contingency in the amount of $20,200 is hereby approved.
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4. The City Clerk is authorized and directed to forward copies of the signed
Amendment No. 6 to Dokken Engineering as well as the Engineering Department for processing.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
held on the 6th day of NOVEMBER , 2001 by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Finnila, Nygaard, Hall
NOES: None ,./ .I
ATTEST:
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Page 2 of Resolution No. 2001-330
AMENDMENT NO. 6 TO AGREEMENT FOR
PROFESSIONAL ENGINEERING SERVICES ON
RANCH0 SANTA FE ROAD, PROJECT NO. 3190
(DOKKEN ENGINEERING)
This Amendment No. 6 is entered into and effective as of the 6 7-4 day of
2001, amending the agreement dated February 10, 1988 (the “Agreement”)
n the City of Carlsbad, a municipal corporation, (“City’), and Dokken Engineering,
Inc., (“Contractor”) (collectively, the “Parties”) for Ranch0 Santa Fe Road, Phase I.
RECITALS
A. On September 22, 1998, the Parties executed Amendment No. 1 to the Agreement
to prepare construction plans, specifications, cost estimate and related documents for
Ranch0 Santa Fe Road, Phase I; and
B. On June 1, 1999, the Parties executed Amendment No. 2 to the Agreement to extend
the limits for Phase 1 approximately 2,000 feet north and relocate the interim detour connection;
and
C. On April 25, 2000, the Parties executed Amendment No. 3 to the Agreement
to prepare construction plans, specifications, cost estimate and related documents for
Ranch0 Santa Fe Road, Phase 2; and
D. On April 25, 2000, the Parties executed Amendment No. 4 to the Agreement to add
additional elements to the final plans, specifications and estimates for Ranch0 Santa Fe Road
Phases 1 & 2; and
E. On July 20, 2001, the Parties executed Amendment No. 5 to the Agreement to
prepare plans, specifications and cost estimate for clearing of Ranch0 Santa Fe Road, Phase I;
and
F. The Parties desire to alter the Agreement’s scope of work to add additional elements
to the final plans for Phase I, revise the recycled water line size, prepare grading plans for
off-site wetlands mitigation area and slope stakes for Phase I clearing; and
G The Parties have negotiated and agreed to a supplemental scope of work and fee
schedule, which is attached to and incorporated by this reference as Exhibit “A”, Scope of
Services and Fee.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as kllows:
1. In addition to those services contained in the Agreement, as may have
been amended from time to time, Contractor till provide those services described’in Exhibit “A”.
2. City will pay Contractor for all work associated with those services
described in Exhibit “A” on a time and materials or lump sum basis per each task listed with the
total of all tasks, not-to-exceed one hundred, thirty-five thousand, three hundred dollars
($135,300.00). Contractor will provide City, on a monthly basis, copies of invoices sufficiently
detailed to include hours performed, hourly rates, and related activities and costs for approval
by City
City Attorney Approved Version #04.11 .Ol
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3. Contractor will complete all work described in Exhibit “A” by
February 10, 2002.
4. Ali other provisions of the Agreement, as may have been amended from
time to time, will remain in full force and effect.
5. All requisite insurance policies to be maintained by Contractor pursuant to
the Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
6. The individuals executing this Amendment and the instruments referenced
in it on behalf of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions ofthis Amendment.
CONTRACTOR
DOKKEN ENGINEERING, INC.
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:
(print name/title)
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. “Group 6.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
RONALD R. BALL, City Attorney .
By: &U%& /l.. &%%ti
Deputy City Attorney
City Attorney Approved Version #04.11 .Ol
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ALL-PURPOSE ACKNOWLEDGMENT
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State of California
County of ss.
personally appeared 1 SIGNER(S)
PO personally known to me - OR- q proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and
acknowledged to me that helshelthey executed
the same in his/her/their authorized
capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s),
or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
OPTIONAL INFORMATION
The information below is not required by law. However, it could prevent fraudulent attachment of this acknowl-
edgment to an unauthorized document.
CAPACITY CLAIMED BY SIGNER (PRINCIPAL) DESCRIPTION OF ATTACHED DOCUMENT
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INDIVIDUAL hGdM&~ La b Gw - r
. ITLE(S) TITLE OR TYPE OF DOCUMENT!
PARTNER(S)
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER:
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NUMBER OF PAGES I
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SIGNER IS REPRESENTING: , l
OTHER I a
L m-e-e-e- o-e-0-0~0~ e-e-e 0.0 e-o-0
APA II94 VALLEY-SIERRA, 800-362-3369
EXHIBIT “A” DOKKEN
E N G I bl E E R I N I; RANCH0 SANTA FE ROAD NORTH, PHASE I
POST 100% PSBE DESIGN REVISIONS (Amendment 6)
BUDGET BY TASK AND PERSON
ctty ot carlshad Rancho Santa Fe Road Realonment wo,ect NO. 919” Oh, PM 0 tielmlng
DevelopiDetad Top Curb Profiles for Left Turn Canes and Revise
Revise Dramage Plan, and Calculations for Left Turn Lanes
Plans for Revised Center hled!an at the Connector Road
Modrfy Sewer Plan 8 Pmflle at the Connector Road
at the Connector Road+C% / 1 -. 7 Modify Drainage Plan 8 Proflk at ‘C Street 6 ’
8 Modify Dramage Pian & Proflk at ‘EYH street I
4 1 6
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9 Develop Detour Sheets for intersection Consbwtion at La Costa ! --+-
AvenuelRancho Santa Fe Road 1 I 2
Modify Plats & Legal Descriptions for City Putclaim of Fee Portions to Mag I
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2 CL-.... 12-1_--
and RECM (LMA) I / - .--I~-
11 Modiiy Plats & Legal Descriptions for Revised Recycle Waterline Ahgnment I /
near the Mahr Reservoir (LMA) 1 I
12 Revise Signal Plans for Video Detection 8 Signal Interconnect (LLG) ! I -1
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13 Remove Contour Grad!“g at Access Roads
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1 / 14 Moddy Irrigation Sewice 8 Electnal Conduit Locations ; ,
3 /
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Modify Typical Sections, Grading Plans. Drainage Plans, Earthwork Cros!+ 1 I
15 Sectlons and Earthwork Quantities per Vtllages of La Costa Request I /
(191+5O’RSF to 21OtOO’RSF’ Lt) 2 j 4 6 / 44 44 /
16 Modify and Reproduce Hillside Development Permit Exhibit 1 I 1 1 1 4 6 1 - I 17 Modify Phase I Environmental Fence Placement and Quantities per
Clearing & Grubbing Contract 1 1 i 4 4 1
18 Provide Alternative Analysis Assistance [HERR Funding Exhibits) j 1 6 j 0 32 /
19 Retainmg Wall/Sound Wall Special Design / d I Ed i ?, I
20 Provide Addtional f%JEt Plan and Spec Repmduct~on (DE) I /
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Perform Earthwork Analysis. Prepare Earthwork Cross-Sections and I I
21 Prepare Mass Diagram based on final Grading Plans and final Rock 2 1 8 24 1 80 40 /
Exca~tion Undercut 1 I I
/ 22 Additmnal Plan Check Submittal~lCC%-1 (DEE) I I
23 Revise Sheet Numbers and Detail Labels @BE) I -+
24 insert Rewed Master Base Storm Drain Base and Grading Base (DBE) -
25 Perform Addrtional Conflict Check (DEE) I I I
26 Revise/Add Recvckd Water Service Locabons (DBR I
27 lOverall Project Management and Cmrdination (DBD I i I I I
28 Revise CMWD Recycled Waterline to 12’ Diameter (DBE)
29 Revise CMWD Recycled Waterhne to 12’ Diameter ! I 1 I
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30 Extend Pm)& Management 8 Provide Pm@ Support ! I 6 j 40 32 1 20 10 1 -
31 Rewse Clearing &Grubbing Contract. Calculate Revised Quantities and 1 I - Perform Erosion Control Speclcat~ons Research 40 I 20 20 /
SUBTOTAL 12 1O.l 2w 266 0
$~$$j;; De ve p Off-Site Mitigation Area Gradmg lo
_~~ _' 4 1 _; 32 kp 80 120
‘~~&@ Perform Clearing Staking/Slope Staking for Rancho Santa Fe Road Clear & /
c,..,s Grubb/Phase 1 (ROW Engmeering) I ! _:._ ,,. _ I~_ _” .&“‘ I ;‘” ,,,. .>. 9.; ‘Z. SUBTOTAL 4 / a2 22 / 80 126 j 0 ^ i" _i t ,::j =_ ___- TOTAL HOURS 16 103 223 314 379 a - ,. ,;
“$..,:?I TOrALCosrS $ 2*0/$ 12,676 s 2&s 26,wll s 3,-/s -
; Iosmmllmu r_5/ms (ATmd Bidl
.i4sikk@ta 32wtFtHe~~Ka~~Y ~~~~.~~~~,~~~~~~~~ BY -EaR.ww*m~~~ ii _,
26 5 2,290.oo
15 s 1.31500
7 s 715.00
15 s 1.31500
11 8 1,015 00
11 5 1.01500
16 I 1.44000
16 S 1.440.00 -
24 S 2,1@3m
L-vSW $ 3,OOo.OO
m- s 2,800 00
Lvrp- $ 3,400 00 .-
4 5 38ooa
5 % 465.00 --~
loo s 8.89a 00
12 8 1060.00 -I
9 $ 60500
45 s 3,985.OO
loo s 9,94aOO
w- % 800.00
154 $ 14,ow.oo
Lv* $ 1.6WX3l
Lw- 5 1,4w.o0
luw* $ 1,225 00
LmP=m $ 1,252.oo
w- s 688.W
L-Q=- a 765.00